GPO Digitization Services

PRINTING: Scanning Services Required (NO PRINTING REQUIRED) PRODUCTS TO BE SCANNED: Documents are stored in approx. 255 archival boxes, fragile, and good quality originals, 8-1/2 x 11" and some non-standard sizes Forms, Half pages, Bound books, Bound in folders, Paper Clipped, Folded Products, Maps, Newspapers, Sticky Notes affixed and Stapled. Single, & Double-sided, Black only, Grayscale, Handwritten, Typewritten, and Photocopies. Carbon copies, Onion Skin, most on plan White paper, and Colored paper. *Books cannot be cut apart to scan*. Contractor may disassemble non-bound books and reassembled after scanning. After scanning, the contractor is required to put back together as is or if not possible, contractor to use paper. Handwork Intervention: 50 % Medium Intervention, 35% Heavy Intervention, 15% Glass Work. QUALITY OF SCANINNG: 3 Star* - 300 ppi, 8 or 16 bit (FADGI Sept. 2016 Technical Guidelines). Security Procedures: NARA Security procedures and requirements. NOTE: Contractor is allowed to compress the files per NARA requirements to reduce the size, and provide multiple page PDF. Files MUST be RGB mode (hi-res printing). DOCUMENT CLEAN-UP: Contractor will be responsible for the following image clean-up requirements: straighten images that are furnished skewed, image cropping, and despeckle (remove spots/dirt). FILE NAMING CONVENTION: File name based on folder name/label; documents within each file to be given numbers after folder name. TYPE OF FILE REQUIRED AS A COMPLETED DELIVERABLE: Multi page PDF. COLOR MODE REQUIRED: RGB TYPE OF FILE OPTIMIZATION: Web, Hi-Res printing OCR: Text-searchable, OCR target format, PDF image plus text. Metadata Requirements: Yes, per NARA requirements, if applicable. Storage media: Thumb drives Additional information: Ship to NARA per NARA accession and security requirements. Primary purpose of the scan is to meet NARA's electronic records accession requirements and to preserve remaining publications for future use. Many of the documents are the only available hard copy. Must be returned in good format to the agency.