COMBINED SYNOPSIS/SOLICITATION NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-87, dated March 07, 2016. The North American Industrial Classification System (NAICS) code for this requirement is 442291 Size Standard 500 Employees. Solicitation 36C26219Q1343 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) contract. The Department of Veterans Affairs San Diego Healthcare System has a requirement for Storage and Desks. The Contractor shall furnish all supplies/services at: Department of Veterans Affairs VA Palo Alto Healthcare System 3801 Miranda Ave., Palo Alto, CA 94304 OFFEROR MUST BE ABLE TO DELIVER ALL LISTED ITEMS WITHIN ONE-HUNDRED AND NINETY (90) DAYS AFTER RECIEPT OF ORDER (ARO). Submitting Quotes: Offeror(s) shall submit their quote on company letterhead and shall include the completed pricing forms, along with name, address, telephone number of the offeror, firm s DUNS number and total price. Offerors shall have completed FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items in Systems for Award Management (SAM) at www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items. Quotes must be received by September 24, 2019 by 9:00am PST. Email your quote to
[email protected]. Ensure to reference solicitation # 36C26219Q1346 within the subject line of the email. Quote(s)/Offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award. PRICE SCHEDULE Item Qty U/P Description Unit Price Extended Price VA Mountain View- HR Product: MechoShade Systems or Equal Black out shades 1 1 EA Window shades MechoShades- black out roller shades Inside mount, chain- driven manual shades Finish: Silver Fabric: 0211 Slate 0% openness Loc: 1F West façade, 2F West and Southwest façade (see attached addendum) 2 1 JB Freight Ship all black out shades to installer warehouse for verification. Installer will bring all the shades to job site for installation. 3 1 JB Installation Install black out shades behind the existing roller shades TOTAL Statement of Work Department of Veterans Affairs VA Palo Alto Healthcare System 3801 Miranda Ave., Palo Alto, CA 94304 Project: Mountain View Division Human Resource Dept black out shades Overview The existing window treatment do not shield the staff from sun light and heat gain on the south and west side of the building. The staff have requested to add the black-out shades on the side of the building facing the guest parking (south and west sides) to block the sun light from the glare problems and to reduce heat gain. Objective To procure and install the black out shades. See addendum floor plans for window locations (highlighted in orange color) Key will be the ability of the product to: block out light and reduce glare reduce heat gain from the sun light the black out shades to be inside mounted between the building glazing and existing window shades withstand the heavy uses of the staffs clean-ability and ease of maintenance of the shades Procurement request is to include minimal project management time fee to supply and deliver all window shades. Contract Tasks/Requirements Contractor must walk through the space with VA POC and field measurement all the windows for the black out shades prior to submitting the bid. Contractor shall provide professional delivery and installation service to the HR department at 1776 Old Middlefield Road, Mountain View, CA. Contractor shall coordinate installation date with VA Point of Contact (POC) to occur at the convenience of the Government or no later than 60 days after notification of receipt of the shades. Contractor shall prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions. Contractor shall install roller shades level, plumb, square, and true according to manufacturer's written instructions. Allow proper clearances for window operation hardware. Contractor shall adjust, align and balance roller shades to operate smoothly, easily, safely, and free from binding or malfunction throughout entire operational range. Installation should be completed within 2 working days. Protection of Property Contractor shall protect all items from damage. Contractor shall take precaution against damage to the buildings, grounds and furnishings. Contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by Contractor personnel, utilizing materials of the same quality, size, grade and color, to match existing work. Delivery Contractor shall contact the POC as soon as possible to schedule delivery. Contractor shall confirm the scheduled delivery date no less than 15 working days prior to ensure that all parts have been received and in good condition In the event there is a delay in delivery, Contractor shall notify the VA POC immediately. Contractor shall notify the VA POC a minimum of 24 hours advance notice of the scheduled date and time of delivery. Contractor shall ensure that the driver of the delivery vehicle has copies of the delivery order at time of delivery. Contractor shall not attempt to deliver any items before the scheduled delivery date. Receive and Unload The Contractor shall verify and inspect all items at time of receipt at off-site storage warehouse. All deficiencies (damage/overage/shortage) shall be brought to the attention of the POC. Contractor shall repair or coordinate for replacement of damaged, defective, or missing items. Quality Control Contractor shall be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance from the VA will not occur until all debris connected with the delivery is removed. Recyclable products shall be disposed of in accordance with applicable statutes, at respective off-site locations. Conduct of Contractor installation crew shall be courteous and respectful at all time. Hours The normal work hours will be business hours (7:30am-4:30pm) Monday through Friday. The Government has the option to modify the normal work week, days and hours, as needed to meet the mission of the VAPAHCS. Contractor shall be flexible if a change in work hours is necessary to complete the project. SECTION C CLAUSES Following Clauses and Provisions apply to this procurement: This solicitation is for brand name or technically equal and offerors shall be an authorized distributor by the manufacture and must be able to offer full manufacture warranty all at a fair and reasonable price that provides the best value to the Government. Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics outlined above. The FAR Clause 52.211-6 Brand Name or Equal applies to this acquisition. Any items quoted as equal not confirming to the requirements of clause 52.211-6 will be considered non- responsive and not considered for award. FAR 52.209-6 Protecting the Governments Interest When Subcontracting With Contractors Debarred, Suspended or Proposed for Debarment Oct 2015 FAR 52.209-11 Representation by Corporations Regarding Delinquent Tac Liability or a Felony Conviction under any Federal Law Feb 2016 FAR 52.211-14 Notice of Priority Rating for National Defense Emergency Preparedness & Energy Program Use Apr 2008 FAR 52.211-15 Defense Priority and Allocation Requirements Apr 2008 FAR 52.212-1 Instructions to Offerors - Commercial Items Jan 2017 FAR 52.212-3 Offeror Representations and Certifications - Commercial Items Alternate I (Oct 2014) Nov 2017 FAR 52.212-4 Contract Terms and Conditions-Commercial Items Jan 2017 INSTRUCTIONS TO VENDOR Prospective vendors shall submit quotes by 1:00 PM PST 09/24/2019; and are to be submitted via the following methods: Electronic Mail (E-Mail):
[email protected] FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items Jan 2017 (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). (2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: FAR 52.219-6 Notice of Total Small Business Set-Aside Nov 2011 FAR 52.219-28 Post Award Small Business Program Representation Jul 2013 FAR 52.222-3 Convict Labor Jun 2003 FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies Oct 2016 FAR 52.222-21 Prohibition Of Segregated Facilities Apr 2015 FAR 52.222-22 Previous Contracts and Compliance Reports Feb 1999 FAR 52.222-25 Affirmative Action Compliance Apr 1984 FAR 52.222-26 Equal Opportunity Sep 2016 FAR 52.222-36 Affirmative Action For Workers With Disabilities Jul 2014 FAR 52.222-50 Combating Trafficking in Persons Mar 2015 FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving Aug 2011 FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008 FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Jul 2013 FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 FAR 52.232-18 Availability of Funds Apr 1984 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Dec 2013 FAR 52.247-34 F.o.b. Destination Nov 1991 FAR 52.217-7 Option for Increased Quantity - Separately Price Line Item Mar 1989 The Government may require the delivery of the numbered item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days before contract expires. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. 52.252-2 Clauses Incorporated by Reference Feb 1998 This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browsefar The following VAAR clauses are also applicable to this acquisition: VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor. (End of Clause) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of California. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) VAAR 852.246-70 GUARANTEE (JAN 2008) The contractor guarantees the equipment against defective material, workmanship and performance for a period of, said guarantee to run from date of acceptance of the equipment by the Government. The contractor agrees to furnish, without cost to the Government, replacement of all parts and material that are found to be defective during the guarantee period. Replacement of material and parts will be furnished to the Government at the point of installation, if installation is within the continental United States or f.o.b. the continental U.S. port to be designated by the contracting officer if installation is outside of the continental United States. Cost of installation of replacement material and parts shall be borne by the contractor.