The Bureau of Indian Affairs (BIA) is soliciting offers to procure for liquid petroleum fuel services for BIE Crystal Boarding School, Navajo, NM. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation No. A14PS00737 herein cited is issued as a Request for Quotes (RFQ) and will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72. This acquisition is for a Native Owned Small Business Set-Aside under the Buy Indian Act (25 USC). The NAICS Code: 221210, size standard is 500. Due to the urgency of the required services the solicitation times have been shortened. Scope of Work: Contractor shall provide all delivery, labor, equipment, materials and incidentals required to supply the following materials to BIE Crystal Boarding School, Navajo, NM. The Period of Performance is will begin from the date of award to 9/30/2014. The Point of Contact (POC) is Geraldine Blackgoat 505-777-2385. The following is the location where services will be required: BIE: Crystal Boarding School HWY 134, Building 301 Navajo, NM. 87328 1. LP Fuel for 18,000 gallons @ $____ per gallon = $____ total amount to be delivered to Crystal Boarding School, Navajo, NM. 2. Delivery charges $____ 3. Navajo Nation Tax @ 5% $____ 4. Grand Total: $_________________ CONTRACT CLAUSES: The following clauses apply to this acquisition: FAR Clause 52.212-01 - Instructions to Offerors Commercial Items; FAR Clause 52.212-3 - Offeror Representations and Certifications Commercial Items; FAR Clause 52-212-04 - Contract Term and Conditions Commercial Items; FAR 52.217-9, Option to Extend the Term of the Contract; FAR 52.232 Payment by Third Party; FAR Clause 52.212-05 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. In paragraph (b) of FAR 52.212-5 (b), The Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of Law or Executive order applicable to acquisitions of commercial items; FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while driving (Aug 2001); 52.223-1 Buy American Act-Supplies (June 2003)(41 USC. 10a-10d); FAR 52.232-18, Availability of Funds (April 1984). FAR Clause 52.232-33; DOI Acquisition Reg (DIAR) 1452.226-70 Indian Preference; DIAR 1452.226-71 Indian Preference Program; 52.232-99 Providing Accelerated Payments to Small Business Subcontractors; 1452.280-1 Notice to Indian small business economic enterprises set aside; 1452.280-2 Notice to Indian Economic enterprises set aside; 1452.280-3 Subcontracting limitations; 1452.280-4 Indian economic enterprise representation. FAR 52.217-8, Option to Extend Services; Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within _5 Days _ [insert the period of time within which the Contracting Officer may exercise the option]. (End of clause) Electronic Invoicing and Payment Requirements- Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor . To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp .gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice; -A copy of the contractors invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than }- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos .frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause) Award will be made at a fair and reasonable price to the lowest responsive offeror whose quote is conforming to the requirements herein and is determined to be the most advantageous to the Government. Provide DUNS# and Tax ID # with a signed and dated copy of the quote, along with a completed copy of FAR Clause 52.2123, Offeror Representations and Certifications-Commercial Items. Quotes are due at the Bureau of Indian Affairs, Navajo Regional Office, Division of Acquisition, Attention: Cedric A. Wood, P.O. Box 1060, Gallup, New Mexico 87305 by local time on July 17, 2014, at 5:00 pm (Mountain Time). Quotes submitted by facsimile and emails will be accepted. Any further questions regarding this announcement may be directed to Cedric A. Wood, Contract Specialist, at (505) 863-8266, by fax at (505) 863-8382. Email:
[email protected]. All contractors submitting quotes must be registered in the SAMwww.sam.gov in order to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about the SAM, go to: http://www.sam.gov. The Federal Acquisition Regulation clauses and provisions are available on the internet at: http://www.acqusition.gov or may be requested from the Contracting Officer.