THIS IS NOT A NOTICE OF SOLICITATION. IT IS A REQUEST FOR A ROUGH ORDER MAGNITUDE (ROM) ONLY. A detailed cost estimate is not requested or desired. The U.S. Air Force Academy does not intend to award a contract at this time but will use the ROMs as a basis for the Governments decision on how to proceed with this action. This information will be held in confidence by the Government and will be used for internal planning purposes only. The system for the USAFA Falcon Card is currently out of date and needs to be replaced. We are requesting a ROM from industry for a state of the art commercial system. The concept is for use of commercial, off-the-shelf equipment where possible that is non-proprietary and captures industry best business practices to replace and enhance the present day Falcon Card program. The smart card system will include present day Falcon Card features (smart chip, magnetic strip) and fold in a proximity card feature to provide building access. In addition to the proxy card, the present software application, which is over eight years old, also needs to be updated and modernized from a proprietary system to a more open platform. Hardware must include expandable capabilities for future uses. Currently, cadets use a smart chip or bar code card known as the Falcon Card. The card is issued to cadets shortly after their arrival at the Academy and is used by cadets for a variety of transactions throughout the tour of study. The bar code on the card is used for library check-outs and for payment charges at Cadet Issue and the Cadet Tailor Shop. After a cadets card is scanned, a software program pulls up the corresponding social security number enabling cadets to check-out or receive items. In addition, the smart chip allows cadets to place money on the card for use in laundry rooms and copy machines. I. SPECIFIC REQUIREMENTS: REQUIREMENT 1, PROXY CARDS: System provided must be commercial, off-the-shelf open-platform smart card with proxy capabilities. The card must include a smart chip, proxy antenna, and magnetic strip (high-coercivity) on the back of the card (if required). The card must be set up elongated with a slot for a badge holder. The card will be pre-printed with a high quality, colored background with an Air Force theme (actual design not specified) with an Air Force Falcon emblem embedded. The card will need the capability to accept a high quality color photo, cadet name, class year, and a 3 of 9 barcode on the front of the card. Card size needs to be CR80 and ODBC compliant. There will also be a requirement to provide off-the-shelf/open platform blank proxy cards that do not have the smart chip and magnetic strip. The first 5,000 Falcon cards (proxy, smart chip, and high-coercivity magnetic strip) and the first 2,000 cards without the smart chip and magnetic strip should be included with the systems price. REQUIREMENT 2, SOFTWARE APPLICATION: An off-the-shelf/open platform software application that will be used to replace the present application shall be included. The new application will be web-based when possible with the capability to network across a local area network for management purposes. Application must support at least 25,000 cardholders. Application must be expandable to support future requirements. REQUIREMENT 3, SOFTWARE MINIMUM REQUIREMENTS: New application must provide the same services available under the present applications plus new enhancements (present functions include customer card priming, customer explorer, customer card setup, database archive, database setup wizard, device personalization, hot list editor, key manager, merchant explorer, permissions manager, pinpad character set editor, report utility, Sam card viewer, Sam server, task list editor, token manager, transaction editor, transaction file reporting, transaction manager, transaction processor, transport auto processor, transport card explorer, and workstation settings). A minimum of two electronic purses on the card shall be provided along with a means to securely manage all financial transaction and accounts from a centralized location (web based if possible). Electronic purse accounts must allow for personal identification number protection (PIN) and the maximum dollar amount per purse must be controllable by the Government through the management software. A cash management function shall be included which shall consist of the following: --Capability for cadets to place money on the card at a Cash 2 Card machine. --Capability to identify by card serial number the amount of funds used at each station. --Capability to determine by card serial number the balance remaining on the card to allow for reimbursement of the balance to the cadet in the event of a card being lost or stolen or should the chip not be readable --Capability to automatically transfer balances from a lost, stolen, or old card to a new card. --Capability to cancel lost and stolen cards. -- Capability of automated management notification in the event that an unauthorized user is attempting to use a deactivated card. --Capability to archive all transaction in a data storage device and download information for funds disbursement. --Capability to record a complete history record of all transactions of each card by date, name, card serial number, and location where the card was used. --Capability to Identify all hardware and software interfaces to accommodate use of the purse function. REQUIREMENT 4: System shall interface with the existing Academys Oracle database and derive all pertinent cadet data from that database. If required, a schema can be furnished by the Government. REQUIRMENT 5, HARDWARE: Specification for all server(s) to house new software application(s) shall be included. The new software application will operate on a Microsoft Windows platform (2000/ XP Server compatible). Complete installation of all software applications needed on server(s) shall also be included. System must be expandable for future use. Specifications for any workstations needed to run operations of the system shall be included. REQUIREMENT 6, SCANNERS: If design provided requires barcode access, scanners will work with current workstation and new software provided. Specifications for scanners using barcodes shall be included. The present system uses barcodes for equipment issue. REQUIREMENT 7, CARD PRINTERS: High speed smart card printers capable of meeting the demands of issuing new cards to 1500 cadets annually shall be included. REQUIREMENT 8, CAMERAS: Cost for cameras shall be included. Cameras must be capable of producing high quality pictures with zoom and cropping feathers. REQUIREMENT 9, READERS: Provide replacements for all Cash-to-Card (C2C), laundry controller and library copy machine readers, and make recommendations for additional units. Include installation of card reader access for all washers and dryers. The Vandenberg Hall laundromat has 40 washers, and 24 stacks (dryer on top of dryer) or 48 dryers total. Sijan Hall laundromat has 20 washers and 12 stacks or 24 dryers total. Off-the-shelf/open platform readers shall be provided. REQUIREMENT 10, FUTURE IMPROVEMENTS: Provide installation of three readers, with capability to add more readers for future expansion, to accept the Falcon/Proxy Card for use at the Arnold Hall Food Court. No total figure for number of vending machines is available; therefore, request a cost per machine be provided. REQUIREMENT 11, SYSTEM AND TECHNICAL REQUIREMENTS: Provide design, evaluate, configure, integrate, test, and install Falcon/Proxy Card applications. Provide, install, and configure all servers and workstations. Includes training of personnel, supplying both written instructions and on-site training. II. GENERAL INFORMATION: TRAINING: Provide users and system administrators training. Provide users with three (3) days of hands-on, familiarization training, not exceed 10 users. Provide a three (3) day training class for 10 systems administrators. Supply electronic training manuals to be used for on-site training at least one (1) week prior to installation of software/hardware. WARRANTY: SYSTEM SOFTWARE: Provide system software warranty for a period of one year. Warranty to commence at acceptance. Warranty shall cover Category 1 software discrepancies (Category 1, Severity, is such that a user cannot perform the intended task through the automated system). HARDWARE: Warranties for purchased hardware shall be transferred to end users. SYSTEM ACCEPTANCE: In addition to training, contractor shall be available on-site for five work days to fully test the system, demonstrating system functionality. III. GOVERNMENT FURNISHED EQUIPMENT: The Government will provide workspace for contractor personnel for site surveys, design reviews, analysis, and implementation of the system. The Government will also provide required access to current computer resources. Access to or copies of required, unclassified federal Government directives, publications, or documentation applicable to the development of this system will be provided by the Government. It is requested that all interested parties provide at least the following information: company name and point of contact information to include name, address, e-mail address, and telephone number. Respondents should provide a ROM BY NO LATER THAN COB 13 JUNE 2002. ROM may be e-mailed to the below POC or faxed to her attention at (719) 333-9103 but must also be followed up by mail to the attention of the POC at: 10ABW/LGCB, 8110 Industrial Drive, USAF Academy CO 80840. Respondents will not be notified of results of the review of ROMs. In the event a solicitation is issued, any information related to the solicitation will be available over the Internet at this site. It is the responsibility of the respondent to monitor this Internet site for the release of the synopsis and solicitation, if any is issued. Point of contact: Jeane Steed, Contract Specialist, (719) 333-3979, or e-mail:
[email protected] or Raylene Hillhouse, Contracting Officer, (719) 333-6224, or e-mail:
[email protected].