J065--Annual PM and Unlimited OEM replacement parts. GM85 Portable X-Ray Equip | Neurologica | (New 5-year) Coatesville, PA. THIS IS NOT A REQUEST FOR QUOTE.

Send a capability statement, no more than one page in length; to include Company Name Duns Number, Socioeconomic Category, brief description of your business entities capability to handle this particular project in the Coatesville, PA. area, website and GSA Contract number if applicable & contract number/information. Email to [email protected] with 36C24421Q1096 in the email Subject line, no later than 4:00 pm EST on Monday August 16, 2021. Statement of Work (SOW) Contract Title: Neurologica GM85 Portable X-ray equipment Annual Preventive Maintenance and Unlimited OEM replacement parts Service Agreement. Background: The Coatesville VAHCS has many different departments that offer clinical services. One such department is Radiology. A number of different pieces of equipment are utilized and maintenance on the equipment needs to be completed. Scope: This contract is to provide preventive maintenance and original equipment manufacturer (OEM) parts on the Neurologica GM85 portable x-ray equipment located at the Coatesville VAHCS. Specific Tasks: This service agreement is for one preventive maintenance inspection and all OEM parts for the equipment listed below. This agreement will last one year from date of award. The contractor shall provide a base plus four option year quote with the solicitation of this contract. Equipment The contractor shall provide maintenance, as described above, on the equipment listed below: EE# Equipment Serial Number 42014 GM85 52VUM3HM400008N Scheduled Maintenance The contractor will maintain, check and calibrate, according to manufacturer s procedures for all the included equipment identified above annually. There will be one preventative maintenance (PM) visit during the contract period. Scheduling month for the PM will be determined after contract award. Scheduling Maintenance Procedures - Upon request, Contractor must provide Biomedical Engineering with a written description of the procedures to be performed on each equipment item. The description must be provided in sufficient detail so as to be acceptable to the field inspectors of the Joint Commission. Scheduling Arrangements: Except by special alternative arrangement, scheduled maintenance will be provided only during Contractor s normal working hours (8:00 a.m. to 5:00 p.m., Monday thru Friday, excluding holidays). Upon acceptance of this contract, the Contractor shall immediately contact Biomedical Engineering to schedule mutually agreeable times for the performance of inspections. Parts: This contract will include unlimited OEM parts necessary to repair and service the equipment listed above on an exchange basis. The Contractor shall replace any defective part with new OEM parts if the Contractor agrees that it needs to be replaced. Biomedical Engineering shall report each instance of system failure in advance to obtain concurrence that a part should be replaced. Biomedical Engineering shall return the defective part to the OEM within thirty (30) days of receipt of the replacement part. If parts requests are made on a business day between 8 AM and 6 PM EST, the Contractor shall ship the part the next business day or sooner. Technical Support: The Contractor shall provide the following technical support: Call Center Support 24/7 for parts ordering and repairs, requests for information, requests for technical support, and requests for service Technical phone support from 8 AM 5 PM EST excluding national holidays If at any time during the performance of this contract, the service or material is not covered under this contract and is therefore chargeable, the Contractor shall acquire approval from the Contracting Officer and should withhold further performance of service pending approval. Under normal circumstances, a purchase order would have to be issued for such charges. The Contractor shall contact Biomedical Engineering to initiate the process to issue a purchase order. Documentation: Contractor will provide the Biomedical Engineering with individual written service reports which describe the maintenance and repair service performed on the equipment in sufficient detail so as to be acceptable by field inspectors of the Joint Commission. This shall include a list of all parts replaced, all service performed as well as a statement that the equipment is operating per manufacturer s specifications after repair. Calibrations of Contractor s Test Equipment: Upon request, Contractor must provide Biomedical Engineering with written confirmation that all gauging and measuring equipment, used to check and calibrate equipment covered by this contract, has been calibrated within the last twelve months either according to manufacturer s specifications or against a standard that is traceable to the National Bureau of Standards. Prior to award, Contractor must have a facility to include personnel, test equipment, parts inventory, licenses and technical documentation available for inspection by VA Medical Center personnel and be able to show written evidence to technical qualifications of personnel, test equipment (and calibration documentation) licenses and availability of parts. Parts availability must be written documentation from either the equipment manufacturer or authorized parts supplier. In either case, bidder must be able to show the availability of parts to him/her within 24 hours after initial call. For contracts for maintenance and repair services from other than the original manufacturer or a designated representative, the Contractor will be fully responsible for obtaining all technical documentation necessary to fulfill contractual obligations. Negligence Clause: When services and parts are required as a result of accident, abuse, misuse or negligence by other than the Contractor or his representative, and are not included as a part of PM inspection, such needs will be reported to the Contracting Officer s Representative along with estimates of charges. The Contracting Officer and Representative will evaluate these needs and authorize appropriate action. The parts will be installed under the terms of the contract and each invoice is to include a legible itemized list of labor charges and parts cost. The government will incur no charges for service and parts including glassware due to accident, abuse, misuse or negligence by the contractor or his representative. Contractor Control System: The procedures that must be followed by all Contractors (or agents of such Contractors) in the performance of servicing and/or repairing equipment at the Coatesville VA Medical Center. When service is rendered during normal working hours: When the equipment is to be serviced, the agent of the contractor will report to Biomedical Engineering Section (Room B11, Bldg. 4) to log in before proceeding to the department requesting service. When service is completed, the repairman must indicate on the service report the specific action taken, all parts replaced, hours of labor required and travel time. The equipment serviced must be clearly identified minimally by name and serial number. The department supervisor or his/her representative will sign the service report. This is required for repairs and PM visits. Before leaving the hospital, the Contractor s representative will log out with the Biomedical Engineering Section. He/she must give the user department and the Biomedical Engineering Section a legible copy of the service report. When service is required but the Biomedical Engineering Section is unattended: The Contractor s service representative may report directly to the department requesting service. When service is completed, the Contractor s representative must indicate on his/her service report the specific action taken, all parts replaced, hours of labor required, and travel time. The equipment serviced must be clearly identified by at least name and serial number. This is required for repairs and PM visits. The person who requested the contractor s service or his/her representative will indicate time in and out, sign his name and retain a copy of the service report. Performance Monitoring: The contractor shall keep the COR informed of work complete each day. The COR shall randomly inspect the work in progress. Security Requirements: All contractor representatives who perform this work shall acquire the appropriate VAHCS identification badges. No other special security requirements are anticipated. Biomedical Engineering staff must be present for any work performed within Information Technology Communication closets. Contractor shall be working on a piece of equipment that may contain protected health information and an area where patient care takes place with potential for incidental exposure to patient information. Contractor shall not disclose any patient information. Risk Control: The contractor shall provide all applicable training and protective equipment to protect the contractor s employees from any hazards, including blood borne pathogens, which may be encountered in the performance of this contract. Place of Performance: All work shall be performed at the Coatesville VA Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA 19320. Period of Performance: The period of performance is the duration of the service agreement.