Description
Statement of Work (SOW) CONTRACT TITLE: Environmental Consulting Services for Title V Operating Permit Compliance. BACKGROUND: The VA New Jersey HealthCare System (VANJHCS) Lyons Campus requires an annual service contract with 4 option years to provide compliance assistance with certain Submittal/Action Requirements of our Title V permit. The Title V permit falls under the Air Quality Permitting program of the State of New Jersey, Department of Environmental Protection (NJDEP) ID: 36080, BOP100001) which is responsible for permitting and testing stationary sources of air pollution to ensure they do not affect air quality. The sources under permit at the VANJHCS Lyons campus are the Emergency Diesel Generators, Waste Oil Heater and the Central Heating Plant Boilers. The Title V permit lists a number of applicable requirements which the VANJHCS Lyons must comply with. The several specific requirements are listed below as various tasks. SCOPE OF WORK: The contractor will furnish all labor, materials, supplies, equipment and fees necessary to accomplish the services required in this scope of work specifically Tasks 1 thru 4 as outlined below. The contractor shall be an engineer/scientist who is knowledgeable with the Clean Air Act and specifically with the Title V permit of VANJHCS Lyons. Specific requirements are listed below. The Contractor shall also provide the deliverables listed below in accordance with the schedule provided under the deliverables section of this SOW. Task 1 a) submit the online semi-annual deviation report, b) submit the online annual compliance certification, and c) sulfur reports from fuel oil usage to NJDEP. 1. Deviation (Semi-Annual) Reports (as per the permit, subject item FC, Ref#13). There are two Deviation Reports that need to be submitted annually. The contractor will review all the requirements of the Title V permit and prepare the online semi-annual compliance reports. The records and logbooks maintained by VANJHCS Lyons will be reviewed while making this determination. The contractor will submit the draft reports to VANJHCS Lyons for review. The comments will be incorporated into the final submittals due by January 30th, 2020, and July 30th, 2020. 2. Annual Compliance Certification (as per the permit, subject item FC, Ref#7). Per NJDEP, the semi-annual and annual report may be combined for compliance submittal. The contractor will review all the requirements of the Title V permit. The contractor will prepare the online joint annual and semi-annual compliance report based on the information provided The contractor will submit the draft compliance certification to the VANJHCS Lyons for review. The comments if any shall be incorporated into the final and this annual certification is due to NJDEP by January 30th, 2020. 3. Sulfur Reports (as per the permit, U17, U18, & U19 OS Summary, Ref#27 and U20 & U21, OS Summary, Ref#26). Fuel Supplier Certifications are to be submitted semi-annually in the required format as specified in the permit. The contractor shall coordinate with the fuel supplier to establish the format required for each certification. VANJHCS Lyons will provide the contractor a copy of the Bill of Lading etc. Task 2 a) submit the online annual combustion adjustment requirements reports to NJDEP, and b) submittal of fuel oil #2 exemption certification to NJDEP. 1. Annual Combustion Adjustment Reports to NJDEP for RY2019 (as per permit, U17, U18, & U19 OS Summary, Ref #6 and U20 & U21, OS Summary, Ref#5). The boilers annual adjustment testing has to be submitted to NJDEP. It is to be noted that the contractor will not conduct the annual tune up, which will be done by VANJHCS/other contractors. VANJHCS will provide the reports to the contractor who will only ensure that the report covers the testing requirements of NJDEP and submit the same. 2. Annual Fuel Oil #2 Exemption for CY2019 (as per permit, U17, U18 & U19, OS2, Ref#11 and U20 & U21, OS2, Ref#11). A certification of exemption shall be submitted to NJDEP by March 1st of every year to ensure the use of fuel oil #2 on the boilers was due to emergencies and or maintenance/ testing purposes. VANJHCS will provide the contractor with the data needed to complete the certification letter to NJDEP Regional Enforcement Office. The contractor will provide a draft to VANJHCS for review, and final certification. Task 3 a) Task 3 includes the air emission statement that is required to be submitted by May 15th of every year. 1. Emission Statement (as per the permit, subject item FC, Ref#6). The annual emission statement for CY 2019 should be submitted to NJDEP before May 15th, 2020. The contractor will calculate the emissions and submit it in RADIUS. VANJHCS will provide the contractor with the necessary data and logbooks to calculate the emissions. Task 4 a) Task 4 includes compliance support to provide assistance with NJDEP information request and correspondence in regard to the Title V. 1. Title V Operating Permit (BOP100001). The Title V permit has applicable requirements for the various sources in the permit. NJDEP enforcement and permitting divisions frequently request additional information in relation to the permit. The contractor will provide the support to assist with information and document submittal requested by the agency. DELIVERABLES Task 1 a) Task 1 Deliverables include: 1. Semi-Annual Deviation Report The contractor shall prepare and submit electronic and hard copy version of Semi-Annual Deviation Reports (draft and final). The Semi-Annual Deviation Reports are due to Environmental Protection Agency (EPA) and NJDEP by January 30th, 2020, and July 30th 2020. Per NJDEP, the semi-annual and annual report may be combined for compliance submittal. 2. Annual Compliance Certification. . Per NJDEP, the semi-annual and annual report may be combined for compliance submittal. The annual compliance certification will be combined with the semi-annual report for submittal to EPA and NJDEP by January 30th, 2020. 3. Sulfur Reports The contractor shall submit the semi Annual Sulfur Reports. The first Semi Annual Sulfur Report is due to EPA and NJDEP by January 30th, 2020. The second report is due by July 30th, 2020. Task 2 b) Task 2 Deliverables include: 1. Annual Boiler Tune-up Reports. The annual boiler reports for Q4 CY2019, will be submitted to NJDEP. It is to be noted that the contractor will not conduct the annual tune up, which will be done by VANJHCS/other contractors. VANJHCS will provide the reports and the contractor will only ensure that the report covers the testing requirements of NJDEP and submit the same. 2. Annual Fuel Oil #2 Exemption. The contractor will prepare a certification letter on behalf of VAMC to be submitted to NJDEP Regional Enforcement Office. The letter will provide information on reason for using Fuel oil #2 on Boilers #1, #2, #3, #4 & #5. The letter will be submitted to NJDEP by March 1st, 2020. Task 3 c) Task 3 Deliverables include: 1. Annual Emission Statement. The contractor shall prepare and submit electronic and hard copy version of the annual emission statement in RADIUS to NJDEP by May 15th, 2020. Task 4 d) Task 4 Deliverable include: 1. Support Documentation VANJHCS Lyons will be provided with copies of documentation that is submitted to NJDEP in response to any requests related to Title V Operating Permit requirements. PERIOD OF PERFORMANCE: This is an annual service contract for a period of one (1) year with four (4) option year renewals. All work done by the contractor, including submission of all required data shall be completed by December 31, 2020 for the base year. The tasks contain the specific dates for all due dates of permit requirements. PLACE OF PERFORMANCE: All work will be done at a location determined by the contractor. INSPECTION: All work performed by the contractor will be sent for review and signature if required to the Contracting Officers Representative (COR) prior to submittal to the NJDEP. OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK): Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive. Qualifications/Certifications It is expected that the contractor is an engineer/scientist who is knowledgeable with the Clean Air Act and specifically with the Title V permit of VANJHCS Lyons. occurs in this certification the contractor will provide the lab certification necessary to remain compliant. The VA currently has the following contracted services for the Wastewater Facility through Prosource Consulting, LLC: Wastewater Plant Lab Analysis. Sludge Management. Ultraviolet Systems maintenance. PERIOD OF PERFORMANCE: This is an annual service contract for a period of one (1) year with four (4) option year renewals. UNSCHEDULED SERVICE: If a callback is required for emergencies or other plant related matters it will be billed at a rate of $75 per hour with a maximum annual amount not to exceed $5,000.00. The COR or designated representative is the only person authorized to call in the contractor.