SPECIAL NOTICE GENERAL INFORMATION Document Type: Special Notice Solicitation Number: FA4613-09-Q-1003 Posted Date: 2 Dec 08 Response Date: 22 Dec 08__________ Classification Code: N/A Set-Aside: N/A NAICS Code: 812910 CONTRACTING OFFICE ADDRESS Department of the Air Force, Air Force Space Command, 90CONS, 7505 Barnes Loop, F.E. Warren AFB, WY 82005-2860, UNITED STATES DESCRIPTION This special notice is for a Dog Grooming Concessionaire with F.E. Warren Non-appropriated funds instrumentality (NAFI). Concessionaire will provide all labor, parts, tools, materials, and transportation necessary to provide Dog Grooming Concessionaire as per statement of work. Delivery will be to F.E. Warren Air Force Base, Wyoming. The proposed requirement applies to the North American Industrial Classification System Code (NAICS) 812910. STATEMENT OF WORK SCOPE: The purpose of this contract is to provide a concession within the F. E. Warren AFB Archery Range, Bldg 313 for the Community Center. 1. The contractor will pay the NAFI the greater amount of either $250.00 per month or a total of 10% of gross monthly income (non-resale) and 5% of monthly resale to operate a Dog Grooming business in the F. E. Warren AFB archery range building (Building 313). Base Civil Engineering (CE) will determine the utilities payable for the area utilized by the concessionaire and provide a bill to the 90 FSS Nonappropriated Fund Base Liaison Office (NAF BLO) monthly. To minimize paperwork, the NAF BLO will pay the utility bill when received, provide a copy to the concessionaire, and the concessionaire will include reimbursement for the utilities paid with their monthly payment to the NAF BLO. Monthly utility billings may fluctuate based on concessionaire usage and/or utility rates charged to the base. A copy of the billing from CE will be provided to the contractor. 2. The contractor will provide general grooming to include, but not limited to, bathing, nail trims, and clipping on pets that are current on all vaccinations and in apparent good health. The contractor will also conduct a resale operation providing items related to grooming, health and pet supplies. The specific items offered are at the discretion of the contractor. The contractor assumes all liability for any unsold/expired resale items. 3. All equipment associated with the operation of the Dog Grooming business will be the responsibility of the concessionaire. 4. The concessionaire will be responsible for all costs associated with setting up the Dog Grooming area, including telephone service. 5. The concessionaire must provide service to F. E. Warren community customers a minimum of 40 hours per week and be open a minimum of 5 days per week. 6. The area for the dog grooming will be approximately 10.5’ wide by 25’ long, for an area of about 263 square feet of shop area. It has a water source and a utility sink. It is the responsibility of the concessionaire to collect and remove trash from the building. Also, general janitorial services in their shop area, and cleaning of the dog walking area will be the responsibility of the contractor. Dog grooming operation is subject to inspection by F.E. Warren Air Force Base Veterinary Clinic to ensure operation meets health and safety standards. 6. The concessionaire must demonstrate extensive knowledge of dog grooming processes and procedures please provide a resume of experience with proposal. The contractor is required to provide a detailed price list for services and resale items. All pricing lists must meet Air Force requirement and be approved by the commander, 90th Force Support Squadron (FSS) prior to the start of operations. 8. The concessionaire will use either a cash register or locally devised form for customers to sign that identifies the dollar amount of the service or sale. The concessionaire will provide register readings or copies of the signed forms used to the community center manager daily. The community center director will provide a bill monthly to the contractor identifying payment due from the contractor. The invoice to the contractor will be provided by the 2nd community center business day after the end of the month. Payment is then due from the contractor on the 15th calendar day after receipt of the invoice. Payment must be sent to the community center for deposit. OFFERS ARE DUE NOT LATER THAN 1400, MOUNTAIN STANDARD TIME, 22 DEC 08. OFFERORS ARE ENCOURAGED TO SUBMIT PROPOSALS ELECTRONICALLY TO THE POINT OF CONTACT BELOW. John C. Hoffmeister
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