The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Evoqua, for the following requirement: RO/DI Water Systems Maintenance Statement of Work (SOW) Boston Healthcare System, West Roxbury Division BACKGROUND: This work covers the services to perform semi-annual maintenance on Reverse Osmosis / Deionized Water System at the West Roxbury facility in building 3. The system is a proprietary item, requiring the use of the Original Equipment Manufacturer. STATEMENT OF WORK: Provide 2 semi-annual site visits (approximately 6 months apart) to complete all required manufactures procedures to maintain RODI water system. Provide a maintenance report to include semi-annual analysis of production water for minimum Cl, pH, Hardness, and ionic contaminants. Annual Endotoxin test Equipment ID Equipment Description Qty PTCSDD14X65 FILTER, SOFTENER DELUXE DPLX 14X65 1 M41RGPV004D M41RGP 3 MEMB VERT 460VAC (M41RGPV004D) 1 RODI DISTRIBUTION SKID WITH PUMPS 1 RODI TANK 1 Provide all parts, material, and labor to perform the following preventive maintenance items: PTCS - SOFTENER Item Number Description Smart PM ID Frequency W3TSP4357 SOFTENER SEQUENCE FUNCTION TESTING PM106-SF-FC-SOP Bi-Annual (2) W3TSP4349 ROUNDS AND READINGS PM000-RRD-SOP Bi-Annual (2) W3TSP4404 FILL BRINE TANK WITH SALT PM000-SF-ST-SOP Bi-Annual (2) W3TSP4615 VERIFY BRINE TANK VALVE OPERATIONS PM208-SF-BV-SOP Bi-Annual (2) Cartridge Filters Item Number Description Smart PM ID Frequency W3TSP4596 CHANGE FILTERS BASED UPON DATA PM206-FC-CG-SOP Bi-Annual (2) W3TSP4317 VENT FILTER HOUSING TO REMOVE AIR PM000-FC-VT-SOP Bi-Annual (2) M41GP Item Number Description Smart PM ID Frequency W3TSP4473 VENT PUMPS AS REQUIRED TO REMOVE AIR PM104-RP-VT-SOP Bi-Annual (2) W3TSP4596 CHANGE FILTERS BASED UPON DATA PM206-FC-CG-SOP Bi-Annual (2) W3TSP4317 VENT FILTER HOUSING TO REMOVE AIR PM000-FC-VT-SOP Bi-Annual (2) W3TSP4518 TEST/CERTIFY PMP CNTRL, PRESS, FLOW ALMS PM120-RP-AL-SOP Bi-Annual (2) W3TSP4517 TEST/CERT RO CNTRL, PI, CI, TI, FI ALMS PM120-RO-AL-SOP Bi-Annual (2) USP Storage Tank Item Number Description Smart PM ID Frequency W3TSP4606 CHANGE VENT FILTERS PM206-UT-FC-SOP Annual (1) W3TSP4443 INSPECT TANK AND VENTING PM016-UT-IN-SOP Bi-Annual (2) Activated Carbon Item Number Description Smart PM ID Frequency W3TSP4302 TEST TOTAL CHLORINE OUTLET, RECORD DATA PM000-AC-OC-SOP Bi-Annual (2) W3TSP4301 TEST TOTAL CHLORINE INLET, RECORD DATA PM000-AC-IC-SOP Bi-Annual (2) Final Filters Item Number Description Smart PM ID Frequency W3TSP4597 CHANGE FINAL FILTERS ANNUALLY PM206-FF-CF-SOP Annual (1) W3TSP4318 VENT FILTER HOUSING TO REMOVE AIR PM000-FF-VT-SOP Annual (1) W3TSP5810 ROUNDS AND READINGS PM000-FF-RRDP-SOP Bi-Annual (2) UV Sterilizer Item Number Description Smart PM ID Frequency W3TSP5867 ROUNDS AND READINGS PM000-UV-RR-SOP Bi-Annual (2) W3TSP4681 ULTRAVIOLET QUARTZ SLEEVE REPLACEMENT PM215-UV-QZ-SOP Annual (1) W3TSP4677 ULTRAVIOLET BULB REPLACEMENT PM215-UV-BB-SOP Annual (1) Place of Performance: 1400 VFW Parkway, West Roxbury, MA Period of Performance: Base year plus four option years. The option years may or may not be exercised. OTHER CONSIDERATIONS FOR PROPOSAL The provisions of all applicable NFPA, OSHA, EPA, and VA codes, Federal, State, and local regulations shall be followed throughout the course of this project. The contractors shall report to building 5 and be escorted by Engineering Staff during all site visits. RECORDS MANAGEMENT Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. The NAICS code for this requirement is 811310. Evoqua is the only contractor capable of providing the required services because the Reverse Osmosis / Deionized Water System is proprietary. As the original equipment manufacturer, Evoqua is the only vendor capable of providing the required services. Evoqua is the only qualified vendor to complete maintenance on the system. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement must clearly identify their capability to do so in writing by April 15, 2022 at 9 am EST time. Response should be sent to Issa Shawki at
[email protected]. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open this requirement to competition based upon responses to this notice is solely within the discretion of the Government.