This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(2) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6.302-1(a)(2) and 6.301-1(c), only one responsible source and no other supplies or services will satisfy agency requirements, and brand-name descriptions. The Department of Veterans Affairs Medical Center located at 150 South Huntington Avenue, Boston, MA 02301 has a requirement for Ophthalmic Laser Repair by Iridex Corporation. The Government intends to award a firm-fixed-price sole source contract. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. this notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the Governments intent to award on a sole source basis. Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government. Please contact Manasés Cabrera, Contracting Specialist with the responses or questions regarding this requirement at
[email protected]. No telephone calls please. This notice will close on March 31, 2023, at 4:30 PM Eastern Standard Time (EST) VA BOSTON HEALTHCARE SYSTEM PERFORMANCE WORK STATEMENT / SCOPE OF WORK Repairs for Iridex Pascal Streamline Ophthalmic Laser March 15, 2023 REQUESTING SERVICE: Clinical Engineering. 1.0 Objective: To provide parts and repair service by a certified Iridex technician for repair of Pascal Streamline Ophthalmic Laser, EE# 114988 located at the VA Medical Center Jamaica Plain 150 S Huntington Avenue. 1.2 Period of Performance: One time Repair 1.3 Type of Contract: Firm Fixed Price. 1.4 Contract Award Meeting: The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is waived. 2.0 Background: This is a repair order for an Ophthalmic Laser that BHS purchased ten years ago. It has been in use until recently to treat patients requiring eye surgery. The laser is having an intermittent power level fluctuations causing the system to turn off while in mid procedure. 3.0 Scope: The Vendor shall accomplish the deliverables, provide the parts listed below, certified technicians, labor, personnel, equipment, tools, materials, supervision and other items necessary to perform onsite repair of the Pascal Ophthalmic Streamline Laser EE# 114988 located at VAMC Jamaica Plain. 3.1 Contractor on Site: Only when required by BHS, requested and authorized by a BHS purchase order (PO). 3.2 Professional Qualifications: The assigned field service agent (FSA) must have the appropriate training, experience, expertise and certification by the OEM to work on the equipment identified in paragraph 7.1 below. 4.0 Scheduling a Visit: Contact the BHS CE department at (857) 203-5517 or
[email protected] to schedule a visit at a mutually agreed upon date and time. 4.1 Security Requirements: FSA shall report to Clinical Engineering (CE) point of contact, Steven Philbrook to check in and obtain a short-term identification (ID) badge. This must be obtained before any work is performed. 4.2 Identification: FSA must present a current (not expired) Federal ID, PIV card, State or local government ID card/badge before the temporary Federal ID badge is issued. 5.0 Upon Arrival: All contractors can proceed to CE, where the ID presented is verified. If deemed official, the CE liaison will have the contractor sign in and will then give the FSA a temporary U. S. Government ID badge. The badge shall be worn prominently by the FSA while on VA Property. 5.1 Work Site: The contractor will be escorted by CE staff or other designated VA employee to the work site and must return to Clinical Engineering to sign out and turn-in said badge along with the documented service report for the service performed. If there is a need to replace any hard drive, hard drives and all information on them, are the property of the VA and must remain in the control of the VA Clinical Engineering department for proper destruction. 6.0 Federal Law: The FSA must follow all Government laws, rules and regulations regarding National Security, patient privacy and information security. And must adhere to the privacy Act, HIPAA, and COVID-19 screening requirements. 6.1 Unauthorized Work/Parts: Work outside the scope of this agreement is not authorized. Purchase of parts not listed below is not authorized. Additional funds for travel are not authorized. 7.0 Authorized Service: Parts listed below and labor to repair the Pascal Streamline Laser EE# 114988. Service must meet the manufacturer s quality standard and must include all steps detailed in the OEM service manual for this repair. 7.1 Vendor supplied parts authorized for purchase and labor to install/repair. Parts Stock Numbers and cost Equipment Category Flat fee EC-05665  Keyswitch EC-04072  Cable Assy VGA SA-6354 Kit Touchscreen SA-06105 Comp Mini-ITX PA-04225 PCBA, MIO NI Interconnect PA-02321EPCBA Freight Total parts and labor 7.2 FSA initial evaluation: After completion of the initial inspection, if FSA determines additional parts/labor is required to complete the repair. FSA will inform CE staff and provide a written account of parts and labor required. CE staff will inform Leadership who will make the determination if repair stops or continues. 8.0 Deliverables: Field Service Report (FSR) must be completed by the FSA and a copy given to CE staff. The FSR must include: Name & work phone number of FSA who performed services. Contractor service ESR number/log number. Date, time (starting and ending), equipment downtime and hours on site for service call. Identification of equipment serviced to include: Facility Inventory EE ID number Manufacturer Device name Model number Serial number 8.1 Itemized Description: of Vendor supplied authorized parts, and labor repair service. a. Materials used b. Signatures of FSE and BHS employee who verified the work 8.2 Hours of Coverage: Service support and contract administration available Monday-Friday 8:00am to 3:00pm. 8.3 Emergency service: Needs prior approval and another PO. 8.4 Response Time: As agreed between vendor and BHS staff. 9.0 VA Information and Information Systems & Privacy: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 9.1 Investigative Requirements: All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. 9.2 Custom software development: and outsourced operations (if utilized) must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor. 9.3 Contractor: or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 10.0 Prior to Termination: or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. 10.1 The Contractor/Subcontractor: must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and VA Handbook 6500.6, Contract Security APPENDIX C. 3.