THIS IS A SOURCES SOUGHT SYNOPSIS ANNOUNCEMENT; A MARKET SURVEY FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR QUOTES AND NO CONTRACT WILL BE AWARDED FROM THIS SYNOPSIS. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS SYNOPSIS OR ANY FOLLOW-UP INFORMATION REQUESTS. THE PURPOSE OF THIS SYNOPSIS IS TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED SOURCES AND THEIR SIZE CLASSIFICATIONS (SMALL BUSINESS, LARGE BUSINESS, ETC.) PLEASE DO NOT REQUEST A COPY OF A SOLICITATION, AS ONE DOES NOT EXIST. The Government is seeking sources that are capable of fulfilling the Traditional Instrumentalist requirement at Maxwell AFB, AL. If you are capable of fulfilling this requirement IAW the attached PWS, please provide a response containing the following: (1) Company name, address, point of contact, voice and fax telephone numbers, and e-mail address. (2) Type of business, i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business, large business, etc. under North American Industry Classification System (NAICS) 711130 which contains a size standard $7.0 million. (3) Provide white paper outlining company's solution to provide Traditional Instrumentalist services IAW attached PWS, not to exceed 10 pages, single-spaced, Times New Roman, 12 font. E-mail responses to this request for inforTHIS IS A SOURCES SOUGHT SYNOPSIS ANNOUNCEMENT; A MARKET SURVEY FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR QUOTES AND NO CONTRACT WILL BE AWARDED FROM THIS SYNOPSIS. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS SYNOPSIS OR ANY FOLLOW-UP INFORMATION REQUESTS. THE PURPOSE OF THIS SYNOPSIS IS TO GAIN KNOWLEDGE OF POTENTIALLY QUALIFIED SOURCES AND THEIR SIZE CLASSIFICATIONS (SMALL BUSINESS, LARGE BUSINESS, ETC.) PLEASE DO NOT REQUEST A COPY OF A SOLICITATION, AS ONE DOES NOT EXIST. The Government is seeking sources that are capable of fulfilling the Traditional Instrumentalist requirement at Maxwell AFB, AL. If you are capable of fulfilling this requirement IAW the attached PWS, please provide a response containing the following: (1) Company name, address, point of contact, voice and fax telephone numbers, and e-mail address. (2) Type of business, i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business, large business, etc. under North American Industry Classification System (NAICS) 711130 which contains a size standard $7.0 million. (3) Provide white paper outlining company's solution to provide Traditional Instrumentalist services IAW attached PWS, not to exceed 10 pages, single-spaced, Times New Roman, 12 font. E-mail responses to this request for information are preferred, and should be sent to:
[email protected] , and
[email protected]. All questions must be submitted in writing and forwarded to the aforementioned point of contact, A1C Corey Hooper at (334) 953-3100 and Jacqueline Threat-Tellis (334) 953-3526. The due date and time for responses to this synopsis is 09:00 am Central Standard Time on 16 August 2012. ATTACHMENTS: PERFORMANCE WORK STATEMENT PERFORMANCE WORK STATEMENT GENERAL DUTIES OUTLINE: The instrumentalist shall accompany on keyboard/piano at all choir/praise team rehearsals and performances and/or any chaplain approved special service(s)/activity(ies) at Chapel 1 for the Maxwell Air Force Base Protestant Traditional Service. 1. PURPOSE: Traditional Service Instrumentalist 2. SCOPE: 2.1 Required to accompany on keyboards all weekly rehearsals and weekly performances for the worship services and for any Chaplain approved special service/activity. Present for performances and rehearsals for special services/activities as established by the Service Chaplain. The Service Chaplain will determine the time, location and quantity of performances and rehearsals. Any additional rehearsals and performances must be coordinated and approved in advance with the Service Chaplain. Performances shall include a ½ hour warm-up session before each service; generally 1 hour, but not more than 2 hours. Rehearsals must be at least 1 hour, but not more than 2 hours. 2.2 Arrive at all rehearsals NLT ten (10) minutes prior to start time and 30 minutes prior to the beginning of each service. 2.3 Be responsible for ensuring the keyboard/piano is returned to its closed and covered position. 2.4 Be responsible for finding a replacement during absences. Replacements must be of equal or superior talent and approved 10 days in advance by the Service Chaplain. 2.5 Serve as point of contact concerning music for rehearsals, worship services and any special services/activities. Shall provide guidance regarding order of worship for the worship service and any special services/activities. 2.6 Coordinate all music selections, arrangements, soloists and special service/activity requirements with the service chaplains at least one week in advance. Shall coordinate with all musicians, choir/praise team members and guest performers. 2.7 Dress appropriately when providing services during worship. Conservative causal dress for men and similar conservative attire for women. No jeans, t-shirts, tennis shoes or other inappropriate attire shall be worn during worship services. Be neatly attired, well groomed and act in a professional manner. 2.8 Possess and demonstrate the ability to work cooperatively with the chapel staff, choir/praise team directors and musicians, choir/praise team members and members of other faith groups. 2.9 Be able to attend music training and related worships as opportunity arises. 2.10 Be willing to work flexible hours due to possible variances of rehearsals, worship services or special service/activities times. 2.11 Be able to regularly lift up to forty (40) pounds. 2.12 Be able to meet with the Service Chaplain on a monthly basis or as needed to coordinate upcoming rehearsals, worship service or special service/activity needs. 2.13 Be able to fluently speak, write and understand the English language. 2.14 In accordance to local security policies and be able to pass security check required by the Air Force to work around children; obtain vehicle/personal pass to enter base. 2.15 If awarded the contract, the contractor must submit an application for a background check to the NCOIC according to the Department of Defense Instruction (DODI 1402.5), Criminal History Background Checks. 3. PERSONAL QUALIFICATIONS: 3.1 Shall have a minimum of five (5) years as choir/praise team instrumentalist. 3.2 Have the ability to read and play music from sheet as well as by ear/improvisational. 3.3 Have the ability to play various styles of Traditional Christian music. SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES 4.1. Contractor Notification Responsibilities: The contractor shall notify the 42d Air Base Wing Information Protection Office within 30 days before on-base performance of the service. The notification shall include: a. Name, address, and telephone number of contractor representatives. b. The contract number and contracting agency. c. The reason for the service (i.e., work to be performed). d. The location(s) of service performance and future performance, if known. e. The date service performance begins. f. Any change to information previously provided under this paragraph. 4.2. Security Manager Appointment: The contractor shall appoint a security manager for on-base service performance. The security manager may be a full-time position or an additional duty position. The security manager shall provide employees with training required by DoD 5200.1-R, Information Security Program Regulation, and AFI 31-401, Information Security Program Management. The contractor will provide 42d Air Base Wing Information Protection Office with name and telephone number of the security manager. 4.3. Visit Request: Contractors participating in the National Industrial Security Program are authorized to use Joint Personnel Adjudication System (JPAS) in lieu of sending Visitor Authorization Letters (VALs) for classified visit to Department of Defense facilities and military installations. VALs are only required if the contractor isn't using JPAS or if contractor personnel whom access level and affiliation are not accurately reflected in JPAS. However, some agencies may still require VALs to be submitted for access to their facilities. 4.4. Obtaining and Retrieving Identification Media: As prescribed by the AFFAR 5352.242-9000, Contractor access to Air Force installations, the contractor shall comply with the following requirements: a. The contractor shall obtain base identification for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished identification badges while visiting or performing work on the installation. b. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of contractor employees needing access to the base. The letter will also specify the contractor individual(s) authorized to sign requests for base identification credentials. The contracting officer will endorse the request and forward it to the issuing base pass and registration office for processing. When reporting to the base pass and registration office for issue of military identification credentials for access to the installation, contractor individual(s) will need a valid state or federal issued picture identification. To operate a vehicle on base contractor individual(s) will need to provide a valid driver's license, current vehicle registration, and a valid vehicle insurance certificate. c. During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site. d. Upon completion or termination of the service or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to contractor employees are returned to the issuing office. The issuing office will verify all base identification passes have been returned and/or accounted for. The issuing office will forward a memorandum to the contractor individual authorized to sign request for base identification credentials indicating the badges have been turned in. The DD Form 577 (signature card) for the contractor authorized requestor will be destroyed and the individual will not long be authorized to sign DD Form 1172 (Application for Uniform Services Identification Cards). e. Failure to comply with these requirements may result in withholding of final payment. 4.5. Pass and Identification Items: The service shall ensure the following pass and identification items required for service performance are obtained for employees: a. DD Form 1172, Application for Uniformed Services Identification Card (AFI 36-3026, Identification Cards For Members of The Uniformed Services, Their Family Members, and Other Eligible Personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards). b. AF Form 1199, USAF Restricted Area Badge, or locally developed badge, if required. c. DoD Common Access Card (CAC), (AFI 36-3026). 4.6. Computer and Network Access Requirements: Contractor personnel that required access to unclassified government computers and operations systems (Automated Information Systems - AIS) will be designated as AIS-III - Nonsensitive Positions. Contractor personnel must submit a National Agency Check with Inquiries (NACI) and the NACI be favorability adjudicated before operating government furnished computer workstations or systems that have access to Air Force e-mail systems. These investigations shall be submitted by the government at no additional cost to the contractor. The contractor shall comply with the DoD 5200.2-R, Personnel Security Program, and AFI 33-119, Air Force Messaging, requirements. 4.7. Unescorted Entry to Restricted Areas: Contractor personnel requiring unescorted entry to restricted areas designated by the installation commander shall comply with base access requirements; AFI 31-101, Integrated Defense, DoD 5200.2-R, and AFI 31-501, Personnel Security Program Management, as applicable. Contractor personnel shall be the subject of a favorably adjudicated National Agency Check with Inquiries (NACI) investigation to qualify for unescorted entry to a restricted area. The Air Force shall submit NACI investigations for contractor employees at no additional cost to the contractor. Contractor personnel must contact the unit security manager to obtain the required paperwork for NACI and restricted area badges. 4.8. Entry Procedures to Controlled/Restricted Areas: The contractor shall comply and implement local base procedures for entry to Air Force controlled and restricted areas. 4.9. Freedom Of Information Act Program (FOIA): The contractor shall comply with DoD Regulation 5400.7-R/Air Force Supplement, DoD Freedom of Information Act Program, requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy Act Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, section 8013. The contractor shall maintain records in accordance Air Force manual (AFMAN) 33-363, Management of Records; and disposed of in accordance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/. 4.10. Reporting Requirements: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter. 4.11. Physical Security: Areas controlled by contractor employees shall comply with base operations plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured. 4.12. Internal Operating Instructions: The contractor will adhere to the Air Force activity operating instructions (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations. 4.13. Key Control: The contractor will adhere to the Air Force activity operating instructions control procedures to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government. All government issued keys will be turned at the end of employment or contract. Lost keys shall be reported immediately to the Air Force activity that issued the keys. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor. 4.14. Government Authorization: The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief. 4.15. Access Lock Combinations: Access lock combinations are "For Official Use Only" and will be protected from unauthorized personnel. The contractor will adhere to the Air Force activity operating instruction (OI) for ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented. The contractor is not authorized to record lock combinations without written approval by the government functional director. 4.16. Security Alarm Access Codes: Security alarm access codes are "For Official Use Only" and will be protected from unauthorized personnel. Security alarm access codes will be given contractors employees who required entry into areas with security alarms. Contractor employees will adhere to the Air Force activity operating instructions and will properly safeguard alarm access codes to prevent unauthorized disclosure. Contractor will not record alarm access codes without written approval by the government functional director. 4.17. Traffic Laws: The contractor and their employees shall comply with base traffic regulations. 4.18. Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell-Gunter AFB. 4.19. Security Education and Training: The contractor will be required to participate in the government's in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system. 5. PERIOD AND PLACE OF PERFORMANCE: 5.1 This contract is on a yearly basis (if awarded, there will be a required pre-performance conference on 30 September, either via telephone or face to face) 5.2 The work area will be located at Chapel 1, Bldg 3, Maxwell AFB AL, or at an alternate site that might be necessary for services, rehearsals, or special services/activities under the Service Chaplain's supervision. 6. WORK SCHEDULE Wednesday Thursday Friday Saturday Sunday Monday Tuesday 1030-1230 1800-1930 Expected number of performances, not to exceed Rehearsals 52 Worship Services 52 Special Services 8 Please note that this schedule is tentative and subject to change as Service times may vary in order to meet or accommodate the needs of Maxwell/Gunter AFB. ation are preferred, and should be sent to:
[email protected] , and
[email protected]. All questions must be submitted in writing and forwarded to the aforementioned point of contact, A1C Corey Hooper at (334) 953-3100 and Jacqueline Threat-Tellis (334) 953-3526. The due date and time for responses to this synopsis is 09:00 am Central Standard Time on 16 August 2012.