The Department of Veterans Affairs, Networking Contracting Office (NCO 01) located in Brockton, MA intends to enter into a sole source procurement, pursuant to the authority of FAR 6.302-1, with Media Plumbing & Heating, Inc., for the following requirement: STATEMENT OF WORK 1. SCOPE OF WORK: The Contractor shall furnish all labor, tools, equipment, supplies, travel, lodging, components, materials, and any other items necessary for correcting all deficiencies denoted on the attached file labeled Bedford All 2022 Repairs Needed. The Contractor shall three-year flow trip test, five-year internal inspections, as well as fire department connection five-year testing. All work required to modify the sprinkler piping for means of testing and full operational compliance shall be included under this requirement. The sprinkler system should be modified to allow for future testing to be completed. Contractor shall install all required supports to ensure the sprinkler system is adequately supported. Contractor shall ensure external drain piping is positioned to prevent water from draining into buildings. Contractor shall replace all leaking pipes, valves, switches, and drains to ensure system operation. Contractor shall rewire PIV tamper switches that do not report and verify that they are programed into the system. Contractor shall remove all antifreeze loop system from the sprinkler systems. The contractor shall replace all damaged, inoperable, and failed pull station and horn strobes. This work requires but not limited to plumbing, pipefitting, electrical, fire alarm, programming, demolition, and dry chemical. The Contractor shall also provide digital and printed testing reports for all repairs completed to ensure compliance with all NFPA, LTCI, and TJC requirements. 2. MAINTENANCE AND REPAIR: The Contractor shall, upon arrival at the VA space, check-in with the Delegated VA POC onsite. This check-in is MANDATORY. After all work is complete the Contractor must report, in person, and submit in writing, a complete report of services rendered, to the COR, detailing the services performed for the item(s) of equipment, including a summary of repairs and a listing of replacement parts when applicable. The report will also include any Contractor recommendations necessary to maintain the equipment in optimum operating condition. A complete operational check of the system will be made after every repair to verify proper operation of the alarm system. NOTE: PAYMENT OF INVOICES MAY BE DELAYED IF THE APPROPRIATE SERVICE REPORTS ARE NOT SUBMITTED. 3. Identification: All Contractor personnel are required to wear company apparel during the entire time he/she is on Government property. Apparel must show the company he/she represents, and contractor must provide government POC information upon asking. 4. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before performing any service of a non-contract nature, the COR, or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services under a separate purchase authorization. Contractor is cautioned that only the Contracting Officer or his/her designee may authorize additional services and that reimbursement will not be made unless this prior authorization is obtained. 5. INSURANCE REQUIREMENTS: (a) The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with the laws of the governing state. (b) Public Liability Insurance: (1) The Contractor shall comply with all applicable Federal and State laws with regard to liability arising or resulting from injury to or death of an employee in performing the work under this contract and shall save and hold the Government harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. (2) The Contractor will be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. (c) Before commencing work under this contract, the Contractor shall furnish certification from his insurance company indicating that the coverage outlined in paragraphs (a) and (b) has been obtained and that it may not be changed or canceled without guaranteed thirty (30) days notice to the Contracting Officer. The Contracting Officer may waive the requirement if he determines that insurance certifications now on file are acceptable, however, new certifications shall be furnished prior to the expiration date. 6. GOVERNMENT HOLIDAYS: Services shall be performed on the following National holidays: New Year's Day January 1st Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. 7. INVOICE AND PAYMENT: Payment to be made monthly, in arrears, following satisfactory performance by Contractor s personnel and upon receipt of a properly prepared invoice. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction. a. Time period being invoiced for. b. Description of services performed. c. Unit Cost billed. d. Extended amount due. e. Invoice number, date, and; f. Contract and obligation numbers. 8. TRAVEL: Transportation charges for Contractor s personnel will not be billed or paid under the resulting contract. 9. SMOKING: Smoking is not permitted within, or around, the VA Healthcare System facilities. 10. PARKING: It is the responsibility of the Contractor s personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA will not invalidate or make reimbursement for parking violations of the Contractor s personnel under any circumstances. 11. TERM OF CONTRACT: This contract is effective for a one-year period (365 Days). 12. PLACE OF PERFORMANCE: 200 Springs Road, Bedford, MA The NAICS code for this requirement is 561621 with a small business size standard of $22 million. Media Plumbing & Heating, Inc. the only contractor capable of providing the required services because the contract for fire alarm and fire suppression systems of the facility is currently held by them. Media Plumbing & Heating, Inc. has been providing these services at the hospital for three years and has a vast knowledge of the unique and complex system that needs to be repaired. They have provided an in-depth investigation and inspection of the existing systems. Under current contract and warranty requirements, Media Plumbing & Heating, Inc. is the only authorized installer and programmer that can work on the current system. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement listed above must clearly identify their capability to do so in writing by February 6, 2023 at 12 pm EST time. Responses should be sent to Issa Shawki at
[email protected]. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government.