C1DA--Upgrade Building 8 Elevator

PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF ARCHITECT-ENGINEERING (A/E) SERVICES: This is a request for Standard Form 330, Architect-Engineer Qualifications only. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the below selection criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A/E services will be procured under a negotiated Firm-Fixed Price contract. The NAICS Code for this acquisition is 541330, Engineering Services, and the applicable Small Business Size Standard is $25.5 million annual revenue. During performance, the selected A/E firm will be required to attend meetings in person, on site, at the Salem VA Medical Center, Salem, VA. Therefore, the area of consideration is RESTRICTED to a maximum 500-mile radius of the Salem VA Medical Center, 1970 Roanoke Blvd, Salem, Virginia 24153 in which either the A/E firm s Primary or established Auxiliary/Satellite office must be located. NOTE: The 500-mile radius will be measured by one or more of the nationally recognized commercial free on-line mapping services from the Primary or established Auxiliary/Satellite Office Address to the above VA address (shortest driving distance option). Proximity of the firms assigned office, to the project site, including within the 500-mile radius, is one of the criteria on which selection of the most highly qualified firms will be based. Interested parties shall ensure current licensing to provide real property design services (Engineer Services) in accordance with the State regulations of which the firms assigned office is located, and shall have a current registration in: (1.) the System for Award Management (SAM) database at https://www.sam.gov, (2.) and the Vendor Information Pages database at http://www.va.gov/osdbu, if applicable, and (3.) have submitted the current cycle VETS-4212 Report at http://www.dol.gov/vets/programs/fcp/main.htm (for contracts in the amount of $150,000.00 or more). Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from further consideration. DUE DATE FOR SF330 QUALIFICATIONS SUBMISSIONS: February 17, 2023 @ 10:00am EST PROJECT INFORMATION: Project No.: 658-22-106 Project Title: Upgrade Building 8 Elevator Place of Performance: Salem VA Medical Center (VAMC), 1970 Roanoke Blvd, Salem, Virginia 24153 A/E STATEMENT OF WORK Upgrade Elevators PART A SCOPE OF WORK Architect-Engineer Services shall include: Provide professional engineering services to include option analysis, phasing design, investigative surveys and reports, planning, consultation and visits, design work, preparation of contract drawings and specifications, preparation of cost estimates and provision of construction period services as necessary for demolition, construction, inspection, testing and certification for all required components for Project No. # 658-22-106 Upgrade Elevator- Building 8, at VAMC Salem, Virginia.  This contracted work is to develop a design package to facilitate award of a construction contract representing works in Building 8 to include replace/upgrade elevators, components, equipment, and appurtenances for the hydraulic elevator. The elevator is at the end of its useful life and is need of replacement and upgrade. A complete design package shall provide a fully functional elevator and ensure the Medical Center remains capable of providing safe, high-quality care to our veteran population. The A/E shall conduct design charrettes with representatives from Engineering and Maintenance. The project should account for all architectural, mechanical, electrical, plumbing, structural, civil, data/telecommunication, life safety, controls, and all other impacts to the Medical Center as a result of the renovation and shall include but not limited to the following: Develop plans and specifications for construction of the elevator in accordance with VA Standards, VA Design Manual, federal. state and local requirements. The design must consider requirements of the overall project as the desired future condition and allow for future construction of follow-on components, if needed, without significant effect to the project constructed under this contract. Trace all existing and identify all areas serving by the current system in Building 8. A/E shall be responsible for conducting site visits for the purpose of data gathering, investigation and documentation of all existing conditions. Perform such investigations as required to accurately verify all existing conditions. Do not rely solely upon as built drawings. The A/E shall be responsible for site review of the existing facility in order to field verify the owner s existing documents and as-built drawings. Any modifications that are required to be made as a result of the site review shall be communicated to VA and corrected by the A/E firm. Summary of findings from the review of building records, reports, plans and interviews with station personnel. The A/E shall demonstrate existence of a Quality Control (QC) system that will be used for all work submitted to the Government. The QC system shall be utilized by the A/E and all subcontractors and shall, at a minimum, include the following: Coordination of drawings and specifications within each discipline, and between all disciplines. Verification that all documents to be submitted are accurate and correct. Checklists for internal review of drawings, specifications, calculations, and cost estimates. Verification, prior to submittal to the Government, that all required documents for each submission are included and complete, per the contract requirements. Verification that all required documents have undergone a QC review prior to submittal to the Government. The Government requires documentation and submittal of all QC work performed. Drawings - submit construction drawings in accordance with VA guidelines. Specifications submit specifications in accordance with VA guidelines. Calculations Submit all calculations in published format in addition to native file format. Calculations shall be included with every submission after the design report. Provide construction period services which shall include submittal review, RFI responses, site visits, progress meeting attendance (virtual accepted), change order review including preparation of an Architect s Supplemental Instruction (ASI) as necessary, and as-built preparation. Commissioning: The construction and intended use requires commissioning. The A/E shall edit and incorporate the VA s commissioning Specifications into the design and complete set of construction documents as applicable. The Specifications are to be edited in which the Construction contractor shall procure the 3rd party Commissioning Agent to oversee and execute the contract required commissioning activities during Construction. Construction Amount: The project is to be designed in within an aggregate estimated base construction cost of $780,000. If the base bid cost for any building design package exceeds the A/E independent government estimate, the A/E shall redesign or take steps necessary to reduce cost so that budget limitations are not exceeded. Provide all necessary site visits for design and construction not listed under construction period services. All work to be performed for this project must meet all Center for Engineering, Occupational Safety and Health (CEOSH); National Fire Protection (NFPA); National Electric Code (NEC); National Electrical Manufacturers Association (NEMA); Energy Independence and Security Act of 2007 (EISA 2007); Underwriters Laboratory, Inc. (UL); Federal, State, and Local regulations and codes; and Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) standards and guidelines. Coordinate all correspondence with regulatory agencies through the Contracting Officer Representative (COR) prior to contact with the regulatory agency. In particular, this project will require coordination with State Historic Preservation Office due to its vicinity to historically significant structures and the historic district associated with the Salem VAMC. The design for Building 8 shall incorporate all electrical, mechanical, structural and architectural components necessary to provide for a complete structural and functional area. Design shall be in accordance with all applicable requirements of Center for Engineering, Occupational Safety and Health (CEOSH); National Fire Protection Association (NFPA), Environmental Protection Agency (EPA),Occupational Safety Health Agency( OSHA), Building Official Code Administrators (BOCA), National Plumbing Code, National Electric Code, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), Center for Disease Control (CDC), National Safety Code, AIA Guidelines for Construction and Equipment of Hospital and Health Care Facilities, VA Specifications, VA Standard Details, VA Construction Standards, VA Design Guides , VA Design Manuals and applicable local, National Electrical Manufacturers Association (NEMA); Energy Independence and Security Act of 2007 (EISA 2007); Underwriters Laboratory, Inc. (UL); Federal, State, and Local regulations and codes; and Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) standards and guidelines. The A/E shall conduct a minimum of two design charrettes at 30% stage to ensure the elevator meets the requirements of the VA and to identify all needs in phasing, temporary air impact, interim life safety, and infection control requirements. The A/E shall provide all requirements for NESHAP compliance for Building 8. (Attachment A) The A/E shall add specifications for quality control for the design package. (Attachment B) Design must adhere to the following energy requirements All new construction shall be designed to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1-2019, if life-cycle cost effective. Use Appendix G of ASHRAE Standard 90.1-2019 to document the energy savings. Should the 30% reduction in energy consumption prove not to be life-cycle cost effective, then the A/E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy-efficient design that is life-cycle cost effective. The A/E shall add specifications for energy requirements for each design package (Attachment C). The A/E shall include a Preconstruction Risk Assessment in each design package. (Attachment D). The following parameters shall be used for performing the analysis: 20-year life-cycle period for system comparisons. Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, etc. 7% Discount Factor. Neither includes taxes, nor insurance while computing cost. Design is to be accomplished using AutoCAD 2020 to include BIM. Design and cost estimate are to follow A/E requirements listed on the VA website (RS Means, Cost Works). As part of the A/E design and construction period services is required to purchase and utilize Submittal Exchange. 1.   All documents transmitted for purposes of administration of the contract are to be in electronic (PDF) format and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email. A..    Internet-based submittal service shall be used for transmittal of all submittals, request for information (RFI), progress documentation, contract modification documents (e.g., change proposals, change orders), certified payrolls, daily reports, test reports, and any other document the COR wishes to make part of the project record. B.    Prime Contractors, subcontractors, suppliers, and Architect's consultants are to be permitted to use the service at no extra charge. C.  Paper document transmittals will not be reviewed; emailed PDF documents will not be reviewed. D. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts. 2..   The cost of the service is to be paid for by A/E. 3..   Set up ownership of the electronic submittal service account such that the Government is the sole owner and has full rights to the account. Coordinate with the Contracting Officer Representative to fulfill this requirement. 4..   Submittal Service: The selected service is: Submittal Exchange (tel: 1-800-714-0024): www.submittalexchange.com. 5.   Training: Selected service shall include web-based training sessions for Government, Contractor, and A/E personnel. 6.   Project Closeout: The Government shall determine when to terminate the service for the project. Selected internet based service shall provide archived copies of all files to the Government as part of closeout. Deliverables: Design Report: Prior to the initiation of the detailed design, the A/E shall, in conjunction with the COR to review documentation, conduct department interviews and tour project area. Next the A/E will develop an alternative for the Building 8 design package, which will be presented to the COR for selection. Design Scope: Once an alternative/option is selected, the A/E shall develop and provide one complete set of drawings and specifications for Building 8 for bidding and construction purposes which encompass the selected option. Additionally, the A/E shall provide a detailed cost estimate of the project construction costs, and a constructability analysis identifying the most efficient, cost-effective ways to accomplish the construction while allowing for the least disruption of hospital operations. The following A/E design submissions shall be in accordance with the A/E requirements listed on the VA website: Part I: 30% Submission: The requirements are working drawings at the 30% stage, marked-up specifications, and a detailed construction cost estimate showing a quantitative survey of all labor and material. Submit 2 half size set of drawings (22 x 34 ) on bond paper, 2 copies of the marked-up specifications, 1 copy of the preliminary construction cost estimate, and an electronic copy of the drawings (.pdf and AutoCAD) and specifications (.docx and .pdf) on a CD-ROM. Part II: 60% Submission: The requirements are working drawings at the 60% stage, marked-up specifications, and a detailed construction cost estimate showing a quantitative survey of all labor and material. Submit 2 half size set of drawings (22 x 34 ) on bond paper, 2 copies of the marked-up specifications, 1 copy of the preliminary construction cost estimate, and an electronic copy of the drawings (.pdf and AutoCAD) and specifications (.docx and .pdf) on a CD-ROM. Part III: 95% Submission: The requirements are working drawings at the 95% stage, marked-up specifications, and a detailed construction cost estimate showing a quantitative survey of all labor and material. Submit 2 half size set of drawings (22 x 34 ) on bond paper, 2 copies of the marked-up specifications, 1 copy of the preliminary construction cost estimate, and an electronic copy of the drawings (.pdf and AutoCAD) and specifications (.docx and .pdf) on a CD-ROM. Part IV: 100% Submission: The requirements are complete construction drawings showing all details and views, updated detailed cost estimate, and finalized specifications. Submit 2 half size set of drawings (22 x 34 ) on bond paper, 2 copies of the marked-up specifications, 1 copy of the preliminary construction cost estimate, and an electronic copy of the drawings (.pdf and AutoCAD) and specifications (.docx and .pdf) on a CD-ROM. Part V: Final Submission: Provide 1 set of drawings (30 x42 ) on bond paper, 6 sets of half size drawings on bond paper, 2 sets of specifications, and an electronic copy of the drawings (.pdf and AutoCAD) and specifications (.docx and .pdf) on a CD-ROM. The design deliverables must adhere to the following requirements: Specifications: The project Specifications shall be prepared in Microsoft Word by the A/E from the VA Master Specifications. The general format shall include: Part 1-General, Part 2-Products, and Part 3-Execution. Part 1 verbiage shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. This information should be directly related and correspond to a specific submittal number enumerated in the Submittal Register as identified below. Part 2 shall include description of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of construction. The A/E shall identify all VA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate CSI format specification section. Specifications shall be printed on 8 ½ x 11 bond paper using 12pt Times-New-Roman fonts. The A/E shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions. Construction Cost Estimates: The A/E shall prepare a Construction Cost Estimate in Microsoft Excel using the CSI 34-division format. The Cost Estimate shall include a copy of the quantity take-offs, breakdown of individual line items that accurately reflect the quantity take-off of the various categories of work involved, unit of measure, quantities, unit cost, overhead, and profit. All cost data shall be taken from the most current version of a recognized industry standard, e.g. Means Estimating Guides. For items that are not in the industry standards, vendor quotes and justification for labor hours shall be provided. A Construction Cost Estimate shall be submitted with 30%, 60%, 95% and 100% design reviews and for the final submission. As part of the cost estimating effort, the A/E shall provide a Schedule of Values such that discrete elements of the Specifications are identified and may be used in negotiations with a proposal bidder for each building package. Construction Schedule: The A/E shall develop a construction schedule with phasing to minimize interruptions to normal operations of the Medical Center which shall include a timeline for projected outages highlighting the facility interruption time frame for the affected area. Phasing sequences shall be clearly delineated in the construction documents. The A/E shall provide and present a detailed project work plan, including schedule, explicit phasing directions, space access and occupancy schedules, work schedules to include off-shift, weekend and holiday work requirements, staging and shop areas, construction waste management, infection and noise control, life safety compliance, wall material and finish schedules in areas where demolition of walls for access is required, work turnaround requirements, property protection and cleanup/restoration requirements. For equipment above ground level that requires lifting, a detailed site plan for lifting equipment, whether ground or air based, shall be provided, to include areas requiring evacuation, safety zones and demarcation, placement plans for ground-based equipment including load bearing capability of underground utility systems and soil suitability, overhead utility and obstruction avoidance, circulation plans to include routine and emergency access, pedestrian access control, and time of day/day of week definition to minimize patient care disruption. Microsoft Project scheduling and management software will be used by both the A/E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. Inspection and Acceptance Testing plan: Provide a detailed inspection and acceptance testing plan for the package to provide contractors with acceptance milestones and incremental punch list management direction during construction. The intent of this plan is to provide an orderly method for the VA COR to periodically recognize beneficial use of the completed elements of work. Submittal Register: The A/E shall develop a list of all uniquely identified submittals required by the specifications in Section 1 of each individual specification. This submittal register should be submitted to the COR for approval in Microsoft Excel using the CSI 34-division format. The register should include specification reference, and item to be reviewed/approved and correspond to the Submittal Requirements as identified in the Specification Section addressed in paragraph above. Narratives: Written narratives shall be used as part of each design submission for each package. The narrative should be used to elaborate on and provide an explanation of key design decisions by A/E and/or the VA, objectives, obstacles, alternatives and resolutions, design issues or decisions relating to constructability, and in general to communicate all information relevant to the design submission. Reproduction: The A/E shall be responsible for all reproduction. Note that all bid administration activities will be performed by the VA Contracting office. Submission Due Dates: Part I - 30% Schematic Design: 45 Days from NTP Part II - 60% Design Development: 90 Days from NTP Part III - 95% Construction Documents: 135 Days from NTP Part IV - 100% Final Design Due: 165 Days from NTP Part V - Final Stamped/Sealed Documents: 180 Days from NTP Note: The VA will have 4 weeks minimum to review and coordinate each A/E submission package. If the VA workload does not allow for a thorough review within the designated timeframe, the A/E shall not proceed to the next design phase until comments have been received from the VA. The A/E will be entitled to a time only contract extension for the number of VA review days beyond the designated timeframe. The A/E shall be responsible for all design related meeting minutes. Provide the following construction period services: Pre-Construction Meeting: Participate in these meetings for Building 8 designs. At these meetings, the staging area and work site rules shall be discussed again with the contractor (these should already be included in the specifications). Contract specifications should require a construction schedule submitted within 10 working days from the Notice to Proceed. Submittal Review and Logs: A/E shall prepare and maintain a log of key submittals and of RFIs and provide the same to the Contracting Officer and COR. Reviewed submittals are to be returned within 10 working days to the COR. Designer is fully responsible for review of all submittals, retaining a record copy of submittals for turn over to the owner upon project completion, and communication with the contractor regarding any deficiencies or changes required to the submittals. Response to RFI s: The A/E shall be responsible for evaluating RFI s to determine if a change will be required. The A/E shall then provide recommendations to the Contracting Officer. Within 5 working days, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFI s which result in a change to contract cost. Construction Change Orders: A/E shall provide prompt response when contacted by the Contracting Officer Representative to review and provide analysis of change orders and costs within five (5) work days. Monthly Site Inspections: A/E shall provide construction site visits including the final inspection when requested by the Contracting Officer Representative (COR) to inspect the progress of the construction and report any deficiencies to the same. The A/E will also make a written inspection report within two (2) work days after each site inspection including the final inspection punch list. Monthly Progress Meetings: In conjunction with the site inspection, when requested by the COR, the A/E shall hold formal progress meetings with contractor, contracting officer, and COR. At these meetings, the agenda shall contain a narrative of work completed the previous month, work upcoming, submittals or RFIs outstanding, schedule update, any special coordination items requiring actions, and discussion of change orders or time extension requests. Minutes of this meeting are the responsibility of the A/E and shall be issued within 3 working days of the meeting. Project Close Out: A/E shall receive notice of intent for final inspection from the COR, and contractor shall propose a time and place for this to occur in conjunction with the Contracting Officer and the COR. Following the final inspection, the A/E shall issue a punch list. Contract documents shall specify that the contractor has 15 working days to complete the punch list and notify the A/E for re-inspection. Following re-inspection and project acceptance the closeout phase will occur. Record Drawing Submission: Provide 2 updated set of drawings (30 x42 ) on bond marked as As-built Drawings that include the contractor s mark-ups and an electronic copy of these updated drawings in AutoCAD and Adobe PDF format on CD-ROM. PART B - Supplement B 1. Government Supplied: The facility record drawings and AutoCAD files are available for the A/E s use. NOTE: Not all record drawings are available on AutoCAD. Additionally, it is emphasized that the accuracy of facility record drawings must be field verified by the A/E. Prints of any current as-built drawings may be made available to the A/E during any of their site visits if requested. Any existing as-built drawings will be made available to the A/E; however, their accuracy shall be verified by the A/E as part of investigative services. VA specifications, construction standards, design manuals, etc. are available through the VA Technical Information Library at http://www.cfm.va.gov/til. This web site also includes the guidelines for AutoCAD work. The project design shall be completed in accordance with this A/E scope and all appropriate Department of Veterans Affairs (VA) standards, specifications, and other criteria otherwise required by the VA. The A/E shall retrieve all VA design information and standards from the VA Facilities Web Site (http://www.cfm.va.gov/til). These documents and all national, state and local codes adopted and used by the VA shall be incorporated in the design of this project and reflected in the construction cost estimate. The following references, as applicable, shall be utilized for planning and design purposes: National CAD Standards and Standard Details PG-18-4 VHA Program Guide PG-18-3 VA Master Construction Specifications PG-18-1 H-18-8 Seismic Design Requirements Sanitary Design Manual for Hospital Projects PG-18-13 Barrier Free Design Handbook NFPA Codes Design Manuals PG-18-10 (BIM Standard applies) DUSHOM Memorandum, dated September 5, 2017: Interim Guidance for Heating, Ventilation, and Air Conditioning Requirements Related to Reusable Medical Equipment s Reprocessing and Storage. Cultural Resource Management D-7545 & H-7545 Government-furnished Record Drawings (A/E to field verify conditions) PG-18-15 A/E Submission Requirements. PG-18-12 Design Guides (graphical, by function) PG-18-14 Room Finishes, Door, and Hardware Schedules Facility Guidelines Institute (FGI) American Institute of Architects (AIA) PART C Required Training All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: 1. Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix A relating to VA information and information systems. 2. Successfully complete the appropriate VA privacy training and annually complete required privacy training. The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. END OF STATEMENT OF WORK PROJECT DESCRIPTION: The A/E shall provide design services for NRM construction project 658-22-106, Upgrade Building 8 Elevator . Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Proposed work is located at Salem VA Medical Center. Project shall be designed and constructed to meet all VA sustainability, green and energy initiatives. Project targets reduced energy consumption by 30%. A/E is responsible for all documentation and correspondence necessary for final certification and ensuring all regulatory requirements are met for certification. This is a cradle to grave process ensuring certifications and approvals are documented and submitted. Guidance is available at http://www.cfm.va.gov/til/sustain.asp. DESIGN COSTS: All offerors are advised that in accordance with VAAR 836.606-71(a) the total cost of the architect or engineer services contracted for must not exceed six percent (6%) of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm(s) selected in accordance with the process outlined below. SDVOSB SET-ASIDE: This request for A-E firm qualifications packages is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). LIMITATIONS ON SUBCONTRACTING: In accordance with VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and 13 CFR 125.6, a service disabled veteran-owned small business concern (SDVOSB) agrees that, in the performance of the contract, it will not pay more than 50% of the amount paid by the government to it, to firms that are not similarly situated. Firms that are similarly situated are those that are also CVE-registered SDVOSBs. SELECTION PROCESS: The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF 330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified below. Discussions will be held with at least three (3) of the most highly qualified firms. Interviews may be conducted. The processes at FAR 36.602-4 and FAR 36.606 will then be followed. DUE DATE FOR SF330 QUALIFICATIONS SUBMISSIONS: Firms that meet the requirements listed in this announcement are invited to electronically submit the completed Standard Form (SF) 330 (Parts I and II) packages to [email protected] no later than 10:00am EST, February 17, 2023. Submissions should be encrypted and may require multiple emails. The single email limit for file attachments is 10MB per email. Late proposal rules found in FAR 15.208 will be followed for late submittals. Acknowledgement of receipt will be provided, which will include the number of emails and number of attachments received. All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number 36C24623Q0298 . The SF 330 form may be downloaded from https://www.gsa.gov/reference/forms, and is also provided as an attachment to this notice. Completed SF 330 shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. Selection Criteria in their SF 330 s and additional documents/submittals. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330, Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE. (a) GENERAL INSTRUCTIONS: 1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost. Technical proposals of each offeror will be evaluated independently. All copies shall therefore be labeled with the offerors name, business address, and VA Solicitation Number. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. A firm will not be considered if its SF 330 Part I is not signed, unless the SF 330 Part I is accompanied with a signed cover letter or a current signed SF 330 Part II. If a firm does not submit a SF 330 Part II with its SF 330 Part I, or have one on file, it will not be considered (FAR 36.603(b)). The offer shall consist of two separate parts: Part I - TECHNICAL CAPABILITY Part II PAST PERFORMANCE (b) SPECIFIC INSTRUCTIONS 1. PART I - TECHNICAL PROPOSAL - Submit original and two (2) copies and 1 CD. Professional Qualifications, Design Schedule & Experience shall be limited to no more than 15 pages total. The Design Quality Control plan shall be limited to no more than 10 pages total. Format as follows: TAB A: General Information Cover page with Solicitation Number and Project Title Table of Contents Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses. TAB B: TECHNICAL CAPABILITY (Evaluation Factor 1) Specialized Experience and Technical Competence Sub Factor 1 Professional Qualifications Sub Factor 2 Capacity - Sub Factor 3 Knowledge of the Locality Sub Factor 4 Design Quality Control Plan Sub Factor 5 Experience in Construction Period Services Sub Factor 6 PART II PAST PERFORMANCE - Submit questionnaires to references. Past Performance Questionnaires: The contractor shall send out the enclosed past performance questionnaires to each of their references listed under the Experience technical factor or any other references that the offeror deems necessary. The Government will evaluate the quality and extent of offeror s performance deemed relevant and recent to the requirements of this solicitation. The references must return the survey directly to the Government Contract Specialist listed on the survey via email. (c) GENERAL INFORMATION Pages exceeding the page limitations set forth will not be evaluated and will be removed from the proposal. Format for proposal Part I & II shall be as follows: A page is defined as one face of an 8 ½ x 11 sheet of paper containing information. Typing shall not be less than 12-point font. The Offeror, separately (but included in the same sealed envelope) shall submit an original, TWO IDENTICAL COPIES (including any colored images, tabs, etc.) of a detailed technical proposal in a format that clearly addresses the technical evaluation factors below. You shall also submit your technical proposal on a CD. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed. There shall be no mention of costs in the Technical Proposal. Proposals shall be submitted in a sealed envelope and delivered to the address below by or on the set forth due date: Salem VA Medical Center Attn: Shannon Brown/ Bryant Guerrant 1970 Roanoke Boulevard Building 74 Room 211, Contracting Salem, Virginia 24153 FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this Medical Facility: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth- 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December Any other Federal Holiday granted by the President of the United States For the purposes of this document the term Relevant Project is defined as follows: A project, completed within five years of similar dollar value, size, complexity and scope that includes demolition, general construction, and alteration/renovation within a healthcare setting; minimum threshold of $500,000. Ongoing projects will not be considered as no accurate performance record can exist if work is not yet complete. EVALUATION FACTORS FOR AWARD THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, and other factors considered. Boards will evaluate firms' qualifications strictly on the basis of the announced selection criteria and their stated order of importance. The criteria will be applied as follows: PART I TECHNICAL CAPABILITY The following criteria will be used to by a selection board to determine the most highly qualified firms in respect to their technical capability. Technical capability will be evaluated based on the following factors: Specialized Experience and Technical Competence (FAR 36.602-1(a)(2)). Offerors will be evaluated based on the specialized experience of a firm on similar projects and the technical capabilities (such as design quality management procedures, CADD/BIM, and equipment resources,) of the prime firm and any subcontractors. Evaluation will be based on the information presented in the Architect-Engineer Qualifications - Standard Form 330 (SF330). A maximum of five (5) example projects may be submitted for consideration under SF330, Part I, Section F. Example projects should be designs completed within six (6) years of solicitation closing date. Professional Qualifications (FAR 36.602-1(a)(1)). A board will evaluate, as appropriate, the education, training, registration, certifications (see paragraph 3-4.d(4)), overall and relevant experience, and longevity with the firm of the key management and technical personnel. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel, which is addressed under the capacity criterion. The lead designer in each discipline must be registered as required by FAR 36.609-4 and 52.236-25 but does not have to be registered in the particular state where the project is located. Capacity (FAR 36.602-1(a)(3)). A firm s capacity will be evaluated based on their experience with similar size projects, the available capacity of key disciplines to perform the work in the required time, and a primary design schedule. The volume of work awarded during the previous 12 months, based on data extracted from the Federal Procurement Data System, will be considered when evaluating capacity. Additionally, the full potential value of any current indefinite delivery contracts that a firm has been awarded will be considered when evaluating capacity. Knowledge of the Locality (FAR 36.602-1(a)(5)). Firms will be evaluated on their knowledge of the locality such as knowledge of local historical features, climatic conditions, and local construction methods that are unusual or unique to the area. Design Quality Control Plan. Firms will be evaluated on their approach to ensure technical quality and accuracy of work products. A firm's approach to resolve issues of quality will be analyzed to determine its ability to provide quality design products. Describe and define the processes of the firm's quality control plan and list, by name and position, all key personnel responsible for its execution. Quality control information shall also address safety measures particularly with respect to field work and site investigations. Information describing Quality Management may be presented in SF330, Part I, Section H. A design quality control plan shall be submitted as part of the proposal. Experience in Construction Period Services. Firms will be evaluated on their experience in providing construction period services to include professional field inspections during construction, review of construction submittals, support in answering request for information, and support of construction contract changes to include drafting statements of work and preparing cost estimates. Evaluation will be based on responses provided to the attached questionnaire. PART II PAST PERFORMANCE The following criteria will be used by a selection board to determine the most highly qualified firms based on a firm s past performance. Past Performance (FAR 36.602-1(a)(4)). Firms will be evaluated based on their responses to the attached questionnaire. The contractor shall send out the enclosed past performance questionnaires to each of their references listed under the Experience technical factor or any other references that the offeror deems necessary. The Government will evaluate the quality and extent of offeror s performance deemed relevant and recent to the requirements of this solicitation. NOTE: References must return the survey directly to the Government Contract Specialist listed on the survey via email. PART I TECHNICAL CAPABILITY First, the technical capability of all offers will be evaluated on an adjectival basis. Sub-factors will be weighted equally, and all areas must have at least a satisfactory rating. Evaluators shall assign a rating from the following table based on the minimum requirements stated in each sub-factor section. Adjectival Rating Definitions Exceptional Meets all requirements and exceed majority of requirements. Overall the proposal meets and significantly exceeds, in all aspects, the standards for evaluation: very high probability of success: no significant weaknesses. Very Good Meets all requirements and exceed some requirements. The proposal meets and, in some cases, exceeds the standards for evaluation; high probability of success; no significant weaknesses and only minor correctable deficiencies. Satisfactory The proposal meets the standard for evaluation; good probability of success; only minor weaknesses and correctable deficiencies. Marginal Lacks material information. The proposal fails to meet some of the standards for evaluation; low probability of success; major weaknesses and/or uncorrectable. Unacceptable Lacks material information. The proposal fails to meet some or all of the standards for evaluation; need major revision to a new submission to make if acceptable or may contain uncorrectable deficiencies. Sub-Factor 1 Specialized Experience and Technical Competence CRITERIA: This factor will evaluate the Offeror s technical competence, based on successful completion of projects, in the design of replacement Elevator systems in a hospital environment. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress of similar contracts in size and scope (hospital remodel/renovation; minimum threshold value of $500,000). In describing the experience, provide the following information: Project title, location and brief description including the building use (Medical Facility, etc) and contracting method (design build, design bid construct, CM at risk, Turnkey, etc). Project owner and name and telephone number of owner s contact person. Indicate your firm s role as a prime contractor or subcontractor, etc. Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Project Statistics including start and completion dates (original vs. actual) for design; cost (with brief explanation of what is included in the cost); square footage; and any awards (prizes) received. Please use the Corporate Experience Form (Exhibit B) included with the solicitation to provide the requested information for Experience. Sub-Factor 2 Professional Qualifications CRITERIA: This factor evaluates the Offerors specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. MINIMUM STANDARD OF ACCEPTABILITY: The Offeror must provide the resumes for the following Key Personnel purposed for assignment to the project: Project/Design Manager: Must have a minimum of two (2) years experience successfully managing design projects that meet the criteria for similar projects as defined in evaluation factor 3 above. Electrical Engineer: Must have a minimum of two (2) years experience designing electrical systems within a hospital environment. Projects shall meet the criteria for similar projects as defined in evaluation factor 3 above. Mechanical Engineer: Must have a minimum of two (2) years experience designing HVAC systems within a hospital environment. Projects shall meet the criteria for similar projects as defined in evaluation factor 3 above. BIM Manager: Must have a minimum two (2) years experience managing the design of projects using Building Information Modeling Software. Other Disciplines proposed by the Offeror: Must have a minimum of two (2) years experience successfully designing projects that meet the criteria for similar projects as defined in evaluation factor 3 above. All Resumes must include the following information and may not exceed two (2) pages per Resume, and must explain how the proposed key personnel s experience meets the minimum qualification requirements for this contract, as described above: Name and title Project assignment Name of firm with which associated A&E registration number, state, and expiration date Sub-Factor 3 Capacity CRITERIA: This factor will evaluate the Offeror s ability to perform both the design and construction period services. The Offeror shall demonstrate that is has the capacity to accomplish the work in the required time. Additionally, the Offeror shall show that it can perform the required site investigations, design services, and construction period services without adversely affecting the project schedule. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides: Offeror must specify the total volume of work awarded to the firm within twelve (12) months of solicitation closing and provide a proposed design schedule not to exceed 180 calendar days. Prepare and submit a practicable design schedule laying out all necessary performance elements needed to complete this project identified in the solicitation in the proposed period of performance. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. In addition, the schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work. It is the Offeror s responsibility to identify all necessary project/work elements and the proposal adequately identifies acceptable critical path elements. Sub-Factor 4 Knowledge of the Locality CRITERIA: Identify example projects that demonstrate the firms knowledge of the locality (i.e. Salem VA Medical Center). MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides: Firms shall demonstrate knowledge of localities per example projects. Knowledge of the VA VISN 6 service area will hold much higher weight and evaluated more favorably than projects outside the VISN 6 service area. General understanding of the local conditions, including physical environment, local engineering criteria, and construction methods will be evaluated. The following key personnel resumes shall also be evaluated for knowledge of localities: Project Manager, Architectural, Mechanical, and Electrical. The basis of evaluation for this criterion will focus on the information provided in SF330, Part I, Section E (Resume of Key Personnel), Section F (Example Projects), and Section H (Additional Information) that provides additional information describing same/similar qualifications as deemed relevant to performance at the Salem VA Medical Center Sub-Factor 5 Design Quality Control Plan CRITERIA: The plan shall identify personnel, design review procedures, site investigation/confirmation of existing conditions plan, tests proposed, and forms to be used. A finalized, more detailed Design Quality Control Plan (QCP) will be required to be submitted and approved after contract award. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standards of acceptability are met when the Offeror provides: A description of the quality control system, including a chart showing lines of authority and acknowledgement that the Design Manager shall implement control measures for verification of all design activities. The names, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned as Design Quality Control (QC) manager. Any replacements must have similar qualifications in dealing with projects of similar size and scope. Sub-Factor 6 - Experience in Construction Period Services CRITERIA: Identify example projects that demonstrate the firms experience providing construction period services. Offeror will be evaluated on their experience in providing construction period services to include professional field inspections during construction, review of construction submittals, support in answering request for information, and support of construction contract changes to include drafting statements of work and preparing cost estimates. Evaluation will be based on responses provided to the attached questionnaire. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects of similar contracts in size and scope (hospital remodel/renovation; minimum threshold value of $500,000) for which construction period services were provided. The contractor shall send out the enclosed past performance questionnaires to the applicable party for each example project. The Government will evaluate the quality and extent of offeror s performance deemed relevant and recent to the requirements of this solicitation. The references must return the survey directly to the Government Contract Specialist listed on the survey via email. PART II PAST PERFORMANCE Next, the Government will evaluate the offeror s demonstrated past performance of projects in order to determine the offeror s ability to perform the contract successfully and help determine responsibility. As with technical capabilities, the firms will be evaluated with an adjectival rating system. Adjectival Rating Definitions Exceptional Meets all requirements and exceed majority of requirements. Overall the proposal meets and significantly exceeds, in all aspects, the standards for evaluation: very high probability of success: no significant weaknesses. Very Good Meets all requirements and exceed some requirements. The proposal meets and, in some cases, exceeds the standards for evaluation; high probability of success; no significant weaknesses and only minor correctable deficiencies. Satisfactory The proposal meets the standard for evaluation; good probability of success; only minor weaknesses and correctable deficiencies. Marginal Lacks material information. The proposal fails to meet some of the standards for evaluation; low probability of success; major weaknesses and/or uncorrectable. Unacceptable Lacks material information. The proposal fails to meet some or all of the standards for evaluation; need major revision to a new submission to make if acceptable or may contain uncorrectable deficiencies. NOTE: Offerors with no relevant past performance history will not be evaluated favorably or unfavorably on past performance and will be given a neutral rating. CRITERIA: Offerors must provide a minimum of three (3) and a maximum of five (5) references of their choice of projects of similar contracts in size and scope (Hospital Utilities, Elevator replacement/renovation; minimum construction threshold value of $500,000). The Offeror must provide for each reference the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. The questionnaire included in Attachment A must be completed for all references. The Government will consider and evaluate Offeror's past performance information, to include the references, which are deemed recent and relevant for the requirements of this RFP. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 5 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated. Relevancy Assessment: An evaluation of all recent performance information obtained to determine whether the provided design performed under those contracts relate to a similar size and scope as those required by this solicitation. In determining the relevancy of effort performed under individual past performance contracts, the Government will consider the specific effort or portion consistent with that proposed by the prime contractor and/or subcontractors. The past performance information obtained from sources will be used to establish the relevancy of past performance. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides minimum of three (3) and a maximum of five (5) references of their choice of projects of similar contracts in size and scope (Hospital Utilities, Elevator replacement/renovation; minimum construction threshold value of $500,000) in which the Offeror adhered to period of performances. The Offeror must provide for each reference the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. The Government will consider and evaluate Offeror's past performance information, to include the references, which are deemed recent and relevant for the requirements of this RFP.