D--NEW - VCB Pitney Bowes Router and Mail Meter Lease and Maintenance

Special Notice Notice of Intent to Award a Sole-Source Procurement The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network (VISN) 17, Network Contracting Office (NCO) 17, located at 5441 Babcock Road, Ste. 302, San Antonio, TX 78240 intends to solicit and award a sole-source firm-fixed priced service maintenance agreement for one (1) base year and four (4) option years to Pitney Bowes for the following equipment: 0001: HCC SendPro P Series Mail Meter Lease S/N: P Series Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0002: Sprint 3G Subscription Model: HCC SendPro P Series S/N: P Series Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0003: HCC Inview MMS Subscription Model:NV90 S/N: 0005190 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0004: HCC Send Suite Live Maintenance Label Printer S/N: 0007810 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0005: HOPC HCC Send Suite Live Maintenance Label Printer S/N: 0007830 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0006: MOPC Connect +3000 Mail Meter Lease S/N: 1382113 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0007: MOPC Connect +3000 Sprint 3G S/N: 0003644 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0008: MOPC Connect WOW Feeder Maintenance S/N: 0005843 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0009: MOPC Mailstream Color Printer Maintenance S/N: 0302211 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0010: MOPC Send Suite Live Maintenance Label Printer S/N: 0007794 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0011: CCSPC SENDPRO Mail Meter S/N: P Series Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0012: CCSPC SENDPRO P Series Sprint 3G Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0013: CCSPC Send Suite Live Maintenance Label Printer S/N: 0200011 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0014: CCOPC Connect +3000 Mail Meter Lease S/N: 1367418 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0015: CCOPC Connect +3000 Sprint 3G S/N: 0001405 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0016: CCOPC Connect WOW Feeder Maintenance S/N: 0002706 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0017: CCOPC Mailstream Color Printer Maintenance S/N: 0301982 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0018: LOPC Connect +3000 Mail Meter Lease S/N: 1381213 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0019: LOPC Connect +3000 Sprint 3G S/N: 0003786 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0020: LOPC Connect WOW Feeder Maintenance S/N: 0005841 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 0021: LOPC Mailstream Color Printer Maintenance S/N: 0302237 Mfr: Pitney Bowes Unit of Issue: YR Qty: 1 Brief Description of the Service: The contractor shall provide external communications via five (5) 3G routers to the Veterans Administration, Texas Valley Coastal Bend Health Care System (VATVCBHCS) facilities located throughout the Rio Grande Valley. The routers will be utilized by the Pitney Bowes mail meters to connect to the Pitney Bowes serving website in order to download any updates to the mail-meter and/or updates of any cost changes to metered mail prices. The contractor shall provide maintenance and repair services for all five Pitney Bowes mail meter machines and associated equipment. The contractor shall provide service maintenance, repair services, and software updates for all four (4) Send Suite Live workstations. The contractor shall perform to the standards in this contract and comply with all local, state, and federal regulations. The Contractor shall provide scheduled maintenance and repair service for the items listed below: Equipment. VATVCBHCS has installed five (5) Pitney Bowes mail processing stations that utilize a 3G router system which allows electronic communications to preselected websites that are preprogrammed in each of the active Pitney Bowes mail processing stations. Each Pitney Bowes mail processing stations, then has the capability to electronically communicate with the Pitney Bowes/USPS website in order to download funds, update price per item being mailed and perform updates of both the Pitney Bowes mail machines and the USPS mail meter. The 3G router systems will not interface with the VA network. VATVCBHCS has installed four (4) Pitney Bowes Send Suite Live mail processing stations that interface with the network via an established VLAN connection which allows electronic communications to preselected websites that are preprogrammed in each of the Pitney Bowes Send Suite Live mail processing stations. All four (4) Pitney Bowes mail processing equipment will have all maintenance and repairs done by Pitney Bowes, as a condition of this contract. Place of Performance: The contract will be performed at VATVCBHCS at the following locations: Health Care Center at Harlingen (HCC) 2601 Veterans Drive Harlingen, Texas 78550 Harlingen Outpatient Clinic (HOPC) 2106 Treasure Hills Blvd. Harlingen, Texas 78550 Mcallen Outpatient Clinic (MOPC) 901 E. Hackberry McAllen, Texas 78503 Corpus Christi Specialty Clinic (CCSPC) 205 S. Enterprise Parkway Corpus Christi, Texas 78405 Corpus Christi Outpatient Clinic (CCOPC) 5283 Old Brownsville Road Corpus Christi, Texas 78405 Laredo Outpatient Clinic (LOPC) 4602 N. Bartlett Avenue Laredo, Texas 78041 The NAICS Code for this procurement is 532420 Office Machinery and Equipment Rental and Leasing with has a Small Business Size Standard of $32.5M. This action is accomplished under the procedures of FAR 13.5 Simplified Procedures for Certain Commercial Items, in accordance with 41 U.S.C. 1901. This notice is not to be considered a request for quotations or proposals. No contract will be awarded based on offers received in response to this notice; however, any offers received may be used to determine if a comparable source is available and more advantageous to the government. All responsible sources may submit a response; which, if timely received, will be considered by the agency. If parties choose to respond, any cost associated with preparation and submission of data or cost incurred in response to this announcement shall be the sole responsibility of the contractor and will not be reimbursed by the Government. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. If no affirmative written response is received by the response date and time, a purchase order will be issued to Pitney Bowes without any further notice. Interested firms must respond by email directly to [email protected] no later than 12:00 P.M. CST on 24 April 2019.