Intent to Sole Source – Electronic Death Registration (EDR) Contract

The Social Security Administration (SSA) intends to negotiate a sole-source acquisition with the State of Michigan Vital Records Office for the purpose of providing vital statistic death record data by electronic transmission via the File Transfer Management System (Connect/Direct) or Personal Computer. This information shall be provided for the base year (Calendar Year [CY] 2009), and if exercised, one 1-year option (CY 2010). Electronic Death Registration records shall be provided within six business days from the date of death. The State shall furnish the necessary personnel, materials, services, facilities and equipment to perform all tasks. The State shall submit to SSA the name of the decedent as they receive it, within the field limits. Contract is firm fixed price. The North American Industry Classification System (NAICS) code for this acquisition is 518210. Information received will normally be considered solely for the purpose of determining whether to conduct any future competitive procurement. Any vendor capable of performing the preceding requirements must present electronic/written evidence of such capability by 12 pm EST January 27, 2009. If no affirmative responses are received within 3 business days, in accordance with FAR 13.106-1 (b)(1), negotiations will be conducted with the State of Michigan Vital Records Office as the only source and a purchase order will be issued without any additional notices being posted.