The Department of Veteran Affairs, Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 has a requirement for Courier Services. The Government expects to award to a single contractor a contract which shall be Firm Fixed Price with a firm quantity and no option years. This requirement is being set-aside for Small Business participation only. NAICS code for this requirement is 492110 with a small business size of 500 employees. Only offers from those firms regularly established in the business of providing this type of equipment will be considered. Subcontracting will not be allowed. All responsible sources may submit a proposal, which shall be considered. Any and all questions regarding this solicitation must be in writing and must include telephone number, fax number and point of contact to Attn: Joseph Locke, Contract Specialist,
[email protected]. Please see solicitation for additional information regarding this requirement. Proposals are due on May 2nd at 9am EST. No exceptions. PERFORMANCE BASED STATEMENT OF WORK FOR COURIER SERVICES FOR THE WJB DORN VA MEDICAL CENTER, COLUMBIA, SC GENERAL INFORMATION: 1. Title of Project: Courier Services for transportation of medical supplies, prescription medication, medical records, radiology results on cd or film, and laboratory specimens and cultures and VA staff when appropriate on a routine or emergency basis when necessary for the WJB Dorn VA Medical Center, 6439 Garners Ferry Rd, Columbia, SC 29209. 2. Scope of Work: a. The contractor will provide courier services to transport medical supplies, prescription medications, medical records, radiology results on cd or film, and laboratory specimens and cultures and VA staff when appropriate on a routine or emergency basis when necessary for the WJB Dorn Medical Center. b. 24 hr/7 days a week including holidays and weekends. c. The trips are estimated at 100 trips each (for evaluation purposes only). Note that all contractors are required to use the above estimated trips for providing their quotes. d. All travel is for in and around Columbia, SC. e. Contractor is required to have Hazmat certification due to the possible transport of lab specimens. f. Contractor is required to provide pricing for mileage in excess of 8,000 miles. g. All quoted prices shall be quoted on a monthly basis. Example: 12 months X $420 (monthly quote price of services) = $3360 (total price). 12 trips a month at $35 per trip. 3. Period Of Performance: Will begin on the date of award and continue for a period of one year with the Government having the option to renew for four - 1 year options. Base Year 365 days after date of contract Option Year 1 365 days afer date of modification Option Year 2 365 days afer date of modification Option Year 3 365 days afer date of modification Option Year 4 365 days afer date of modification 4. Type Of Contract: The contract will be a Firm-Price contract. 5. Payment Terms: Net 30 Days after receipt of properly prepared invoice. 6. Place Of Performance: WJB Dorn VAMC 6439 Garners Ferry Rd Columbia, SC 29209 GENERAL REQUIREMENTS: 1. The contractor shall provide pick-up and delivery services seven days per week, 24 hours a day, including Holidays and weekends. 2. The contractor shall deliver medical supplies, prescription medication, medical records, radiology results on cd or film, and laboratory specimens and cultures and VA staff when appropriate on a routine or emergency basis when necessary. Pick up and/or delivery will be made within 45 minutes of the requested time. 3. The contractor is required to be certified to transport hazardous material due to the possibility of transporting laboratory specimens. 4. Drop off/pickup locations and POC numbers include, but not limited to: a. Emergency Department, Building 100, extension 7466. b. After-hours pick-up and delivery (after 4:00PM daily weekends, and holidays) will be to the Administrative Officer of the Day (AOD) Office, Building 100 located at the Emergency Department, extension 7200 or 7201. c. Travel Office (8:00 am-4:00pm Monday thru Friday, excluding federal holidays) Building 100, extension 7156 or 7181. d. Pharmacy Service, Building 100, extension 6730 and 7215 (8:00am-4:00pm), and 7219 (4:00pm-8:00am). 5. Dorn VAMC reserves the right to adjust the hours and locations as needed. The COTR will notify the contractor within two days if there are any additions or changes. 6. Contractor is responsible for training transport personnel in appropriate safety and transporting procedures suitable for hazardous material transports. QUALITY CONTROL: 1. The contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The contractor shall develop and implement procedures to track, identify, prevent, and remedy and ensure non-recurrence of unsatisfactory services. 2. The contractor shall provide a method to accept and resolve customer complaints and notify the COTR of the complaint and resolution. 3. The contractor shall immediately notify the COTR upon receipt of a customer complaint in order that joint validation may be accomplished. The contractor is responsible for quality control and specification compliance. CONTRACTOR COURIER/DRIVERS 1. The contractor shall be responsible for furnishing all vehicles, personnel, equipment and supplies, vehicle fuel, uniforms, name tags, and/or badges for performance of services under this contract. 2. As a Non-Personal Services contract, contractor personnel are not to be considered VA employees for any purpose. Contractor retains all control over personnel and responsibility for direct supervision. 3. The vehicle used in the performance of this contract must be licensed and meet the minimum requirements by the states and cities operated therein. 4. Contractor will ensure that all drivers utilized under this contract will be licensed in accordance with the laws of the State of South Carolina, for the transportation purposes for which this contract is intended. 5. Contractor personnel shall wear visible identification at all times while on the premises of any Federal property. 6. A record of each driver as to character and physical capabilities for performing as a courier must be maintained and made available to the Department of Veterans Affairs Medical Center upon request for inspection. 7. The contractor personnel performing services to the Government shall at all times conduct themselves in a professional manner, present a neat appearance and be easily recognized as a contract employee by having the company name affixed to the clothing uniform. CONTRACTOR VEHICLES: 1. Contractor will maintain registration, licensing and insurance as required by the State of South Carolina on all vehicles utilized under this contract, for the transportation purposes for which his contract is intended. 2. Contractor will ensure that all vehicles are designed and sized appropriately to provide services descried in this contract. All vehicles must be maintained in accordance with Manufacturers recommendations and Title 56 Chapter 5 Article 35 of South Carolina law. 3. It is the responsibility of the Contractor to park in the appropriate designated parking areas in accordance with State and Federal laws. SECURITY REQUIREMENTS: The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and information system security. These include, but are not limited to Federal Information Security Management Act (FISM), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's national Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: CONTRACT PERFORMANCE MONITORING: The Government will evaluate the quality of the services being performed to ensure payment is made for only those services received and accepted by the Government, See Performance Based Matrix. INVOICE: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COTR, once per month and submitted to VA FSC, P.O. Box 149971, Austin, TX 78714. 1. A properly prepared invoice will contain: a. Invoice Number and Date b. Contractor's Name and Address c. Accurate Purchase Order Number d. Itemized report of maintenance requests e. Itemized report of dates service performed f. Itemized report of supplies provided g. Total amount due