NOTICE OF INTENT TO SOLE SOURCE: IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs Network Contracting Office 4, intends to award a sole source, Firm-Fixed-Price Contract to Pharmacy One Source, Inc. Per FAR 13.501 VA requirement: VA Medical Center, Erie, PA has a requirement for Simplifi 797 Software. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS. Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required service and licensed for Simplifi 797 Software. Capability information is required by 2:00 PM EST, September 11, 2023 to establish the ability of the source to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to
[email protected] . Telephone inquiries will not be accepted. STATEMENT OF WORK Erie VA Medical Center Contractor Responsibilities: Implementation services shall include the following: A centralized project manager POC who will oversee all facilities in the VISN for consistency Detailed project timeline with defined roles and responsibilities (including vendor and VA resources). Must be approved by VA Schedule can be created using any project software e.g. MS Project and should contain milestones and deliverable dates for each facility. Milestones will include delivery, training, go-live, trade-in return Installation coordination of all software and accessories, a training plan, and schedule for go-live Meetings should be scheduled with sites for implementation, initial deployment, and through the completion of the delivery. The vendor shall provide access to software, clearly labeled with the OEM s name, version number, delivery order number, and VA purchase order number. If products do not meet criteria, VA Clinical Engineering site POC will reach out to COR and COR will contact the Vendor Project Manager for replacement of that software Vendor shall assist in any issues related to accessing website links (e.g. whitelisting) in conjunction with the use of the product The vendor shall provide the latest approved software version and coordinate any applicable upgrades with Clinical Engineering site POC All on-site installation services, if applicable, shall be vendor-provided by technical staff (not sales reps) fully trained to service and install Wolters Kluwer products as specified. Vendor shall provide Critical Point Vendor shall provide modules related to USP 795, USP 800, and USP 797 Vendor shall provide modules related to compounding Vendor shall provide modules for high risk if requested by site Vendor shall provide upgrades during the renewal of an option or unless approved by the vendor. Upgrades will be specifically identified by the vendor as they become available Vendor software shall integrate with current Pharmacy equipment and/or software. Training Requirements: The vendor shall provide technical training to ensure Clinical Engineering staff at each facility have the ability to service and support Wolters Kluwer software/equipment at an equivalent level of a vendor-provided fully trained service technician. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase. The vendor shall provide pharmacy end user training to ensure pharmacy staff can properly utilize and operate Wolters Kluwer software/equipment. The training should provide staff the knowledge and skill set at an equivalent level of a vendor-provided fully trained pharmacy staff. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase. Training Requirements: The vendor shall provide super user training to ensure pharmacy and clinical engineering staff can properly utilize and operate Wolters Kluwer software/equipment. The training should provide staff the knowledge and skill set at an equivalent level of a vendor-provided fully trained super user. All costs and expenses for the contractor to provide the technical training required shall be included with each purchase. The vendor shall provide any special service tools and/or test equipment comparable with that provided to the OEM s service personnel. Troubleshooting and support shall be provided by vendor if required Upon install of Wolters Kluwer products, certified instructors must provide user training for staff on day, evening and night shifts at times to be determined by each facility. All staff need to be trained prior to go-live. Training must be flexible based on day, evening, night and weekend shifts. All times to be determined by each facility. There shall be an initial go-live training at initial install and at a minimum, an annual follow-up refresher training for all staff types. Training modules for USP 800, USP 795, and USP 797 shall be included Training education for Critical Point shall be included Training for additional USP standards shall be included as applicable, e.g. radiopharmaceuticals