Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside. The intended contract is a firm-fixed price supply purchase plus ancillary installation services. The SBA Non-Manufacturer Rule is applicable, and a waiver will not be sought for this potential acquisition. The Department of Veterans Affairs, NCO20 is looking for BRAND NAME or EQUAL sources of the following: Mecho®/5 manual solar shade including installation services at Vancouver VA Medical Center Manufacturer: Mecho Quantity: See below PDF Attachments for measurements for the dining room. These PDFs are attached with this Sources Sought Notice. Window Measurements and Elevation Dining Room (Refer only to drawing #1 for Dining Room window coverage) CLC Dining Room Layout Salient Characteristics: Mecho®/5 manual solar shade are manual roller shades for commercial window shade applications. The shades provide controlled daylight while preserving design aesthetics and façade management. An equal product must meet the following criteria: SHADE BANDS Shade Bands: Construction of shade band includes the fabric, the enclosed hem weight, shade roller tube, and the attachment of the shade band to the roller tube. Sewn hems and open hem pockets are not acceptable. Concealed Hembar: Shall be continuous extruded aluminum for entire width of shade band and with the following characteristics: Hembar shall be heat sealed on all sides. Open ends shall not be accepted. Shade Band and Shade Roller Attachment: Use extruded aluminum shade roller tube of a diameter and wall thickness required to support shade fabric without excessive deflection. Provide for positive mechanical attachment of shade band to roller tube; shade band shall be made removable / replaceable with a snap-on snap-off spline mounting, without having to remove shade roller from shade brackets. Mounting Spline shall not require use of adhesives, adhesive tapes, staples, and/or rivets. Any method of attaching shade band to roller tube that requires the use of: adhesive, adhesive tapes, staples, and/or rivets, does not meet the performance requirements of this specification and shall not be accepted. ROLLER SHADE FABRICATION Fabricate shade cloth to hang flat without buckling or distortion. Fabricate with heat-sealed trimmed edges to hang straight without curling or raveling. Fabricate unguided shadecloth to roll true and straight without shifting sideways more than 1/8 inch (3.18 mm) in either direction per 8 feet (2438 mm) of shade height due to warp distortion or weave design. Provide battens in standard shades as required to assure proper tracking and uniform rolling of the shade bands. Contractor shall be responsible for assuring the width-to-height (W:H) ratios shall not exceed manufacturer s standards or, in absence of such standards, shall be responsible for establishing appropriate standards to assure proper tracking and rolling of the shadecloth within specified standards. Battens shall be roll-formed stainless steel or tempered steel, as required. For railroaded shade bands, provide seams in railroaded multi-width shade bands as required to meet size requirements and in accordance with seam alignment as acceptable to the VA. Seams shall be properly located. Furnish battens in place of plain seams when the width, height, or weight of the shade exceeds manufacturer s standards. In absence of such standards, assure proper use of seams or battens as required to, and assure the proper tracking of the railroaded multi-width shade bands. Provide battens for railroaded shades when width-to-height (W:H) ratios meet or exceed manufacturer s standards. In absence of manufacturer s standards, be responsible for proper use and placement of battens to assure proper tracking and roll of shade bands. ROLLER SHADE COMPONENTS Access and Material Requirements: Provide shade hardware allowing for the removal of shade roller tube from brackets without removing hardware from opening and without requiring end or center supports to be removed. Provide shade hardware that allows for removal and re-mounting of the shade bands without having to remove the shade tube, drive or operating support brackets. Plastic components: polyester based plastics, or reinforced polyester shall not be accepted. Manual Operated Chain Drive Hardware and Brackets: Provide for universal, regular and offset drive capacity, allowing drive chain to fall at front, rear or non-offset for all shade drive end brackets. Universal offset shall be adjustable for future change. Provide hardware capable for installation of a removable fascia, for both regular and/or reverse roll, which shall be installed without exposed fastening devices of any kind. Provide shade hardware system that allows for removable regular and/or reverse roll fascias to be mounted continuously across two or more shade bands without requiring exposed fasteners of any kind. Provide shade hardware system that allows for operation of multiple shade bands (multi-banded shades) by a single chain operator, subject to manufacturer s design criteria. Connectors shall be offset to assure alignment from the first to the last shade band. Provide shade hardware system that allows multi-banded manually operated shades to be capable of smooth operation when the axis is offset a maximum of 6 degrees on each side of the plane perpendicular to the radial line of the curve, for a 12 degrees total offset. Provide positive mechanical engagement of drive mechanism to shade roller tube. Friction fit connectors for drive mechanism connection to shade roller tube are not acceptable. Provide shade hardware constructed of minimum 1/8-inch (3.18 mm) thick plated steel or heavier as required to support 150 percent of the full weight of each shade. Drive Chain: #10 qualified stainless steel chain rated to 90 lb. (41 kg) minimum breaking strength. Nickel plate chain shall not be accepted. SHADECLOTH Visually Transparent Single-Fabric Shadecloth: ThermoVeil® or equal, single thickness, opaque non-raveling 0.030-inch (0.762 mm) thick vinyl fabric, woven from 0.018-inch (0.457 mm) diameter extruded vinyl yarn comprising of 21 percent polyester and 79 percent reinforced vinyl, in colors selected from manufacturer s available range. Dense Linear Weave: 3 percent open, dense linear-weave pattern. ROLLER SHADE ACCESORIES Fascia: Continuous removable extruded aluminum fascia that attaches to shade mounting brackets without the use of adhesives, magnetic strips, or exposed fasteners. Fascia shall be able to be installed across two or more shade bands in one piece. Fascia shall fully conceal brackets, shade roller and fabric on the tube. Provide bracket / fascia end caps where mounting conditions expose outside of roller shade brackets. In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to
[email protected]: 1) Company name, address, and point of contact, phone number, e-mail address, and UEI. 2) Please identify your company s size in comparison to the anticipated North American Industry Classification System (NAICS) code 337920 Blind and Shade Manufacturing. To be considered a small business your company must have fewer than 1,000 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following: [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Small Business Manufacturers [ ] yes [ ] no All other Small Business (SB) [ ] yes [ ] no Other than Small Business 3) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/. 4) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer. 5) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination. 6) This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must: (a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number. (b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government. 7) Please identify the country of origin for all items. If it is a foreign end product, fill out the following: Item Country of origin * Exceeds 55% domestic content (yes/no) * For COTS items, the 55% (now 60%) domestic content test is waived. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM). Shipping & Installation Address: Vancouver VA Medical Center Community Living Center, Vancouver Campus Bldg. 1 1601 E 4th Plain Blvd Vancouver, WA 98661 Point of Contact: Peter Park Contracting Officer
[email protected] Responses Due: 05/12/2023 by 3:00PM Pacific Time