Description
Project Title: Replace ER AHU Brooklyn Campus Project No.: 630A4-26-500 Description of Work: Provide all necessary labor and material to complete the Replacement and refurbishing of the HVAC equipment includes the replacement of the packaged AHU, refurbishing and upgrade the exhaust fans, replacement of the reheat system entirely, Heat exchanger, Pumps, CV boxes and piping in accordance with the attached manufacturer specifications and the VA specifications at http://www.cfm.va.gov/til/specs.asp. Work shall meet all VA design guidelines and requirements. This work shall include but is not limited to all necessary labor and Material to perform all Mechanical, electrical, Plumbing and other related trade work for a complete restoration and functional system. The contractor will perform a mandated walkthrough to verify the site condition and notify the Contractor Officer during the bidding process with any observation and comments not included on the following outlined SOW below: Scope of work Performance Period: 240 Calendar Days AHU Provide all necessary labor and material to install a temporary HVAC unit with an approximate cooling capacity of 100 tons and approximate 17500 cubic feet per minute (CFM) to provide heating and cooling to the Emergency room space while the existing unit is being replaced. The vendor shall install the temporary unit and activate it to serve the ER suite prior to removing and replacing the existing ER HVAC unit. Provide all necessary labor and material to demo and remove existing equipment, prepare the site to receive the new equipment s include but not limited to concrete pad modification/extension, existing fence modification/ extension and all other necessary work for a complete professional installation. Provide all necessary labor and material to complete the Replacement of the package AHU1 serve the Emergency Room. The contractor shall provide a new similar package unit to the existing GOVERNAIR Model # TL10-10048-E or approved equal. Or may provide an equivalent AHU along with air-cooled chiller. The system should be equipped with a complete control system capable of communicating with the existing Honeywell DDC Building Automation system located in the Chiller plant in Building #4 at BK Campus. The packaged controller shall be adjustable from the DDC head end and shall report all sensor readings, alarms, and status. The AHU should at a minimum include steam preheat and reheat coils section, Humidification section, cooling coils and/or DX coil section, pre and final filtration section, Fan array with VFD and additional CFM capacity option, all necessary control devices, dampers & Actuators, freeze stat, etc. and complete operational controlled system. AHU sequence of operation is outlined on the attached equipment schedule drawing sheet M501. Reheat flow control valves can be 2-way valves with either a VFD or a minimum flow bypass valves or a 3-way valves. Reheats system to be installed and followed by a single activation of the whole system. Provide all necessary duct modification and transition fitting to connect to existing supply duct, insulation, fire alarm duct detector, etc. and other related items for a complete operational system, Provide all necessary Steam and condensate piping, fitting, weatherproof insulation, Heat trace, control valves, etc. for a complete function system. Provide all necessary labor and material to install new electrical work, conduit, wiring, breakers for all new equipment. Provide and install all new digital control wiring system interlocked with the exhaust system, the space temperature and the Honeywell front end. Exhaust Fans Refurbish existing exhaust fans, EF1 at 15,270 CFM, EF2 at 1040 CFM, and EF3 at 1335 CFM, replace existing motors with equal HP and RPM, Install new fabric & sealant on the ductwork seams. The initial fan external static pressure shall be measured and reported for all exhaust fans before work begins. Contractor to provide exhaust duct cleaning includes the replacement of all 8 duct Registers as outlined in the attached Equipment schedule. The existing Sequence of operation should remain the same. Shutdowns for work on the fans must be coordinated with staff minimum 7 days prior. Heating Piping and devices All required work for this item is in the basement floor Mechanical room located within the animal research lab unit. This area will have limitations to the noise produced and hour when work is acceptable. Replace the existing steam/Hot Water heat exchanger HE-1 B&G 100GPM, Model SU 8 5-2 with same or equal unit. Replace all Hot water pumps P-1 and P-2 B&G 100GPM, 5HP with same or equal units. Replace all steam and condensate piping, fitting, valves as necessary within the mechanical room include new valves to the steam supply and the condensate return. Project Number: 630A4-26-500 Project Title: Replace ER AHU Brooklyn Campus Replace all Hot water supply and return piping, fitting, valves and devices from the heat exchanger up to the main supply and return distribution loop within the mechanical space. Provide all necessary labor and material to install new electrical work, conduct, wiring, breakers for all new equipment. Contractor should review Sequence of operation as outlined on the attached equipment schedule and make necessary modification as needed. Constant volume terminal units CV S Remove and replace 18 CV units with the same or equivalent to the existing ones listed on the attached equipment schedule. CV1 through CV18 located above ceiling along with necessary duct modification, HWS & HWR piping (up to 25 Ft each), fitting and devices, wall temp sensor & wiring, etc. for a complete operational system. Work should be coordinated closely with the COR to minimize impact on the ER operations. The contractor may consider phasing the CV-related work in occupied areas to fewer phases considering off hours work. Ceiling tiles removal and restoration should be part of the Contractor SOW. General Requirement: The Contractor shall furnish all labor, materials, tools, supervision, equipment, safety, necessary to perform the site preparation. At minimum, the following shall be performed: The Contractor shall take all necessary precautions and safety measure to protect all patients and end users from all related activities. This includes but is not limited to negative air for all interior areas where work is being performed and dust control to reduce contamination of outdoor air louvers and patient space. The Contractor shall repair all walls and interior damage related to the site preparation The Contractor shall repair all demolition and opening necessitated to perform the repair. The Contractor shall test and verify all work to ensure proper operation. The Contractor must have OSHA training, and specialized OSHA training. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.). All work shall be done in accordance with NFPA, Life Safety, VA Standards and Regulations, VA Policy and requirements, OSHA regulations, and manufacturer specification. The Contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation and repair will provide the capacities and characteristics specified. The contractor shall guarantee that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects shall be repaired by the contractor at his own cost. It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting. The Contractor shall always provide an English-Speaking working supervisor on-site when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects like this. The Contractor shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc. The Contractor shall post visible required warning signs and barriers prior to beginning any work. The Contractor shall be responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government. The Contractor shall be responsible for the proper and safe removal and disposal of all debris. The Contractor shall perform cleanup at any time when work area becomes cluttered and/or restricts traffic. At minimum, the Contractor shall clean work area at the end of each work shift. The C&A requirements do not apply, and a Security Accreditation Package is not required. The Contractor is responsible for completing the VA Privacy and Information Security Awareness training. Project Management Platform Requirement Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. Contractor shall accomplish and complete the following tasks upon award of contract: Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete required ACC training through Productivity NOW platform within 12 Calendar days. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration include but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or and other action that might impact the contractor s ability to maintain required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training. VA Patient Privacy and Network Infrastructure None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on site for install will not need access to VA network. All contractors must comply with VA regulation and complete the following training: VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information. Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions. The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form in not applicable. A VA Directive 6550 Pre-Procurement Assessment form is not applicable. Privacy Training: VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements. See Attachment A VA Privacy Training for Personnel without Access to VA Computer The purpose of Amendment 0002 is to extend the bid opening date to 11AM on 2/2/2026. See Amendment 36C24226B0011 0002 for additional details.