SPECIAL ANNOUNCEMENT / REQUEST FOR INFORMATION OPEN MARKET PHARMACEUTICALS INDUSTRY DAYS THIS NOTICE IS NOT A REQUEST FOR PROPOSALS (RFP), BUT AN ANNOUNCEMENT OF AN INDUSTRY DAYS EVENT. The Network Contracting Office 15 (NCO15) Consolidated Mail Outpatient Pharmacy (CMOP) Acquisitions Division, located in Leavenworth, Kansas, provides contracting support to the CMOP fulfillment program. The CMOP facilities, located throughout the nation, fill Veterans prescriptions. During the Industry Days Event, we plan to provide information to participating vendors about the CMOP program and items that are relevant to submitting quotes/proposals and to performing pharmaceutical contracts. The dates currently being scheduled are June 6, 7 and 8, 2017. The agenda for each day is identical and participants need only register for one day. The intent is to meet with a total of 21 vendors (7 vendors each day). The events are being scheduled in accordance with Federal Acquisition Regulation (FAR) 15.201(e) as part of continuing market research. The three (3) one-day events will be held at the NCO15 office located at 3450 S. 4th Street Trafficway, Leavenworth, Kansas. Leavenworth is located approximately 23 miles from the Kansas City International Airport (via I-29N and MO-92E). It is a rural area and, therefore, public transportation is not readily available. Lunch will not be provided; however, there are restaurants available within a two-mile radius of the event location. The objective of the event is to provide information about the CMOP mission and the pharmaceutical acquisition process and to obtain input from pharmaceutical provider industry representatives and distributors with expertise in and knowledge of the acquisition and supply of open market pharmaceuticals. In addition, the event is to provide preliminary information on anticipated requirements, business/contract considerations and possible acquisition strategies. Furthermore, each interested party will have the opportunity to express their technical, contractual and procedural concerns in regards to existing and upcoming acquisitions. The CMOP will offer a tour of the Leavenworth CMOP fulfillment facility at 11:00 am, each day, during this event. The tour schedules will be based on interest from potential attendees and will be limited to seven attendees per tour (preferably one person from each vendor reservation). The CMOP fulfillment facility is located approximately 3.5 miles from the site of the Industry Days Event. Tour participants must present a valid government issued identification (driver s license is acceptable). Tour participants are not authorized to take pictures; cell phone usage is not authorized during the tour; closed toe shoes are required; dangling jewelry is not allowable and groups must stay together during the tour so as not to disrupt the operation. There is no commitment by the Department of Veterans Affairs (VA), Service Area Office (SAO) Central Region, NCO15 CMOP Acquisitions Division, to issue a solicitation, make an award, or to be responsible for any monies expended by interested parties in support of this event. The VA is neither committed nor obligated to pay for information provided, and no basis for claims against the VA shall arise as a result of a response to this Special Announcement/ Request for Information. PRESENTATIONS: Each day, beginning at 8:15 am, presentations by the CMOP Staff and NCO15 CMOP Acquisitions Division Staff will occur. The intent is to improve the overall understanding of the CMOP mission and acquisition process from identification of requirements through delivery of product. Industry is not required to provide presentations; however, the afternoons will be set-aside for business meetings with CMOP Contracting and Logistics staff and vendor information can be distributed at that time. The NCO15 Small Business Specialist will also be available for discussions, if requested. The meeting facility is not equipped with Wi-Fi; however, attendees may bring a participant-owned laptop and air card to provide information. In addition, hard copy information may be distributed during the afternoon sessions. Any unused information will be removed, by the vendor, at the end of each Day s Event. When submitting a reservation request, please identify specific CMOP staff (by name or by position) with whom you would like to meet. Each session will last 30 minutes and there may be opportunities to meet with multiple staff at once. REGISTRATION REQUIREMENTS: Registration will begin on Monday, May 1, 2017 and will end on or before Friday, May 19, 2017 by 4:00 p.m. (CST). The first 21 interested parties to register will receive confirmation of attendance. If full capacity is reached prior to May 19, 2017, by 4:00 p.m. (CST), confirmed registration will end; however, a wait-list will be generated. Registration will be handled on a first come, first served basis. Participants will not be permitted to register on the day of the event nor be permitted to attend a session without a reservation. Reservations are not transferable. Requests to attend the Industry Days event must be completed via email to
[email protected] . The subject line should read: Reservation Request FY17 NCO15 Pharmaceutical Industry Days . Please do not submit a request prior to May 1, 2017. A request for reservation (template below) must include the organization/company name and address, phone number, number of attendees (limited to 3 per reservation), names and titles of attendees, email addresses of attendees, your choice of date for attendance (one primary and one alternate date only please) and names of CMOP personnel with whom you would like a business session. Attempts will be made to accommodate the requested date/time but cannot be guaranteed as registrations will be handled on a first come, first served basis. Any changes to the submitted information must be provided prior to May 26, 2016, by 2:00 p.m. (CST) to allow wait-listed responders to be notified. Please note that attendance/participation at the Industry Days is encouraged, but is not a prerequisite for participation in solicitations that may be issued in the future. Please do not attend without confirmation of a reservation. The reservation confirmation will only be provided from the above noted email address. Questions concerning this event should also be provided to this email address. The subject line should read: Question FY17 NCO15 Pharmaceutical Industry Days . Below are samples of the agenda for the morning sessions. The sessions will begin at 8:15 am; however, this is subject to change. SAMPLE ITEMS THAT MAY BE DISCUSSED BY THE CMOP LEADERSHIP: History and Information Relative to the CMOP mission Drug Supply Chain Security Act and Required Documents National Drug Codes, Alternate National Drug Codes, Deviations Shipment by USPS Lot Numbers and Partial Orders Packaging and Expiration Dates Bar Coding Inspection and Acceptance Recalls Representative Listing of Problematic Open Market Pharmaceuticals SAMPLE ITEMS THAT MAY BE DISCUSSED BY THE NCO15 CMOP ACQUISITIONS: Acquisition Strategies Competition Requirements Challenges (DSCSA and others) Emergent Requirements Timeliness Just in Time Deliveries Solicitation Issuance Quote Submission Presentation of Solicitation Requirements Potential Upcoming Indefinite Delivery/Indefinite Quantity Contract or Blanket Purchase Agreement INFORMATION THAT MAY BE REQUESTED FROM INTERESTED PARTICIPANTS Commercial Practices That May Enhance the Acquisition of Open Market Pharmaceuticals Pricing of Pharmaceuticals Partial Shipments and Timely Deliveries Best Practices for Providing Timely, Accurate Pharmaceuticals Understanding of Compliance with the Drug Supply Chain Security Act (DSCSA) Interested parties are required to respond to
[email protected] for additional information. The subject line of the email must include either Reservation Request FY17 NCO15 Pharmaceutical Industry Days or Question FY17 NCO15 Pharmaceutical Industry Days in order to receive prompt attention. Please return a completed form (template below) with your reservation request. We will attempt to honor every request; however, the reservation dates/times will be based on a first come, first served basis. Questions or Concerns with the email connection should be addressed to Sharon Torres (913) 684-0161 or Lori Kopacz (913) 684-0159. REQUEST FOR RESERVATION for the 2017 NCO15 CMOP Industry Days Event Date requested for attendance (please identify both a primary and secondary choice): June 6, 2017: ____________ June 7, 2017: ____________ June 8, 2017: ____________ Company/Organization Name: ________________________________________ Company/Organization Mailing Address: ________________________________________ ________________________________________ Company/Organization Phone Number: __________________________________________ Name and email address of Attendee 1: __________________________________________ Name and email address of Attendee 2: __________________________________________ Names and email address of Attendee 3: __________________________________________ CMOP personnel we d like to meet: __________________________________________ __________________________________________ __________________________________________ Request a CMOP production facility tour (tours last approximately one hour) June 6, 2017 11:00 am _____ Name of Attendee: _________________________ June 7, 2017 11:00 am _____ Name of Attendee: _________________________ June 8, 2017 11:00 am _____ Name of Attendee: _________________________ Remarks please use this area to identify any specific topics that you would like to see addressed during the presentations (feel free to use a blank continuation sheet): ______________________________________________________________________________ ______________________________________________________________________________ Submit this completed form to
[email protected]. Please ensure to identify the appropriate subject line of Reservation Request FY17 NCO15 Pharmaceutical Industry Days . Thank you and we look forward to seeing you and hope that this event is beneficial for all parties.