Sources Sought: Laundry Services to be provided at the Fort Yates Hospital Indian Health Services North Dakota. Sources Sought Notice Number: IHS1505760 This Sources Sought Notice is for Laundry Services purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service. This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE), Indian Economic Enterprises (IEE), or Other Small Businesses. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 812320 – Laundry Services. BACKGROUND Laundry services required for the Fort Yates Critical Access Hospital. Fort Yates Hospital, a small non-surgical rural hospital which requires laundry services, rugs, and mop replacement for the Fort Yates IHS Hospital. This will include once week services for 26 weeks. The purpose of this contract is to combine rug and mop replacement/cleaning with laundry delivery services to remove the need for 2 separate contracts. OBJECTIVE The primary objective of this project to provide mats, dust mops and wet mops, and laundry services for the Fort Yates Indian Health Service Hospital, outlying buildings, and Cannonball Clinic, Cannonball, North Dakota. This service will include the collection and delivery of various types of mats, treated dust mops and wet mops. Also, the collection of soiled linen, hospital gowns, blankets, sheets and pillow cases. DESCRIPTION OF SERVICES : Collections and deliveries are required at least once per week. They shall be made on Monday of each week, unless previously arranged with the Housekeeping Supervisor. Mats will arrive at the Standing Rock Hospital in a clean and dry manner, dust mops will be treated with a light covering of oil and wet mops will be clean and free of oil and debris. Laundry will be delivered to the Standing Rock Hospital clean and folded. The contract resulting from this solicitation shall: Be a non-personal health care services contract under which the Contractor is an independent contractor. Allow the Government to evaluate the quality of professional and administrative services CONFLICT OF INTEREST. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of Health and Human Services (HHS) unless such a person seeks and receives approval in accordance with the Department of HHS. CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS TECHNICAL REQUIREMENTS The Contractor shall possess the following: A Compliance with CMS and Accreditation regulations and infection control requirements. B The contractor must be in compliance with the CMS, Accreditation, and Fort Yates IHS regulations . The award for this service will be a firm fixed price non-personal service purchase order. ANTICIPATED PERIOD OF PERFORMANCE Period of Performance: Six (6) months from the Date of Award. PLACE OF PERFORMANCE Fort Yates Hospital, Indian Health Services North Dakota. REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE One Delivery per week requested, to be arranged between the contractor and a designated representative of the Hospital. The delivery days of the week, which the contractor will make collections and deliveries, will be on Monday. The contractor shall One Delivery per week requested, to be arranged between the contractor and a designated representative of the Hospital. The delivery days of the week, which the contractor will make collections and deliveries, will be on Monday. PAYMENT Payments under this contract will be due on the 10th calendar day after the date of actual receipt of a proper invoice in the officer designated to receive the invoice. The date of the check issued in payment of the date of payment by wire transfer through the Treasury Financial Communications System shall be considered to be the date payments are made. The contractor shall submit an original invoice to: Fort Yates Hospital PO Box J Fort Yates, North Dakota 58538 The contractor agrees to include the following information on each invoice: Contractor’s name and invoice number Contract number or other authorization for delivery of property and/or services Description (including dates of service), price, and quantity of goods and services rendered Shipping and payment terms DUNS number and Taxpayer Identifying Number (TINS) and Name, where practicable, title, phone number and complete mailing address of responsible official to whom payment is to be sent Payments under this contract shall be made by the Great Plains Area Financial Branch, Room 309 Federal Building, Aberdeen, SD 57401 via transfer through the ACH system at the option of the Government. The Contractor shall forward the following information in writing to the Housekeeping Supervisor, Standing Rock Service Unit, PO Box J, Fort Yates, ND 58538, no later than seven (7) days after receipt of notice of award. Full name (where practicable), title, phone number and complete mailing address of responsible official(s). To whom check payments are to be sent, and Who may be contracted concerning the bank account information requested below? The following bank account information required accomplishing the transfers: That the Contractor shall correct or reperform any defective or nonconforming services; or (2) That the Government does not require correction or reperformance. (c) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price. Past Performance will be a factor in the consideration for acceptance of this contract. (d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price. That the Contractor shall correct or reperform any defective or nonconforming services; or That the Government does not require correction or reperformance. If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price. Past Performance will be a factor in the consideration for acceptance of this contract. (d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price. Capability Statement/Information: Interested parties are expected to review this notice and attached statement of work to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement: 1. A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts. 2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience Closing Statement Point of Contact: Denese Carty, Purchasing Agent, at
[email protected] Submission Instructions: Interested parties shall submit capability via email to
[email protected] Purchasing Agent, at. Must include Sources Sought Number IHS1505760 in the Subject line. The due date for receipt of statements is March 13, 2025, 1:00 p.m. Central Time. All responses must be received by the specified due date and time in order to be considered. This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS. IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement. Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality . No proprietary, classified, confidential, or sensitive information should be included in your response.