This is a sources sought announcement for the sole purpose of conducting market research. This is not a request for proposal and no solicitation will be issued as a result of this announcement. Do not submit cost or price information. Any proprietary information provide in your response must be clearly marked. This sources sought announcement does not obligate the government to pay for bid or proposal preparations costs involved in response to this sources sought announcement. The Hart-Doyle-Inouye Federal Center (HDI-FC) located at 74 N. Washington Avenue, Battle Creek, Calhoun County, Michigan is seeking industry input on a draft statement of work (SOW) for systems furniture design, build, dismantle, reconfiguration and related inventory management services for government-owned Herman Miller systems furniture. The build, dismantle, reconfiguration and related furniture inventory management services would be performed at the HDI-FC. Further details are set forth below in the draft SOW. STATEMENT OF WORK GENERAL: Provide services, maintenance, design, and relocation for existing Herman Miller Systems Furniture located within the Hart-Dole-Inouye Federal Center, 74 North Washington Avenue, Battle Creek MI. Definitions: COR (Contracting Officers Representative) Design Services: Contractor shall provide System Furniture Workstation design as required for the build out of individual workstations or multiple interconnected workstations. The Contractor shall submit an initial drawing (draft) and will make changes as requested before submitting the final design. One Government change request will be permitted per draft drawing request. All design shall be CAD type drawings to building floor plan scale. Scaled floor plans of all Federal Center space will be provided. Each drawing submitted will be at least 8 ½” x 11”. Larger drawings depicting multiple layouts may be required. Detail of drawings must identify component parts and panel sizes. The Designer may be required from time to time, to visit the site and discuss with the customer and management the best possible design solutions and make recommendations. Build: Contractor shall build single and multiple workstations of Herman Miller System Furniture Products provided by the customer. All workstations will be constructed in accordance with Herman Miller specifications. Workstations will be constructed in accordance with design provided and approved by the COR. Workstations will not be permitted to interfere with any buildings essential services, i.e.; fire sprinkler protection, fire alarm panels, pipe access or electrical panels, heating and air-conditioning fan coil units. Adequate access to workstations such as aisles and corridors must be maintained in accordance with Life Safety Code (NFPA 101) www.nfpa.org and ADA (Americans Disability Act) www.usdoj.gov provisions. Technical questions regarding these matters must be addressed with the COR. Dismantle: Contractor shall dismantle and remove workstation components as required, and place component parts in Government furnished storage rooms. Contractor will be provided keys to storage rooms. Reconfigurations: Contractor shall make minor adjustments or reconfigurations to existing workstations as directed by the COR. Reconfigurations may or may not require design drawings, if needed the Contractor shall provide the drawings. Inventory Management: Contractor shall manage the inventory of Herman Miller Component parts in Government furnished storage space. An inventory of specific Herman Miller component parts and panel assemblies shall be conducted every six months. Contractor shall maintain the inventory in a neat and orderly fashion in accordance with acceptable warehousing practices. This is necessary to maintain an accurate inventory of available system furniture component parts. Contractor shall receive incoming new product from the H-D-I Federal Center receiving dock and will place the new product in the Government furnished storage areas. Housekeeping: Contractor shall maintain his worksite in a clean and orderly fashion. Workstation construction or teardown should not interfere with the normal business activities of others near by. Loud talking or music should be avoided. Any trash or refuse generated by the work must be removed to the proper disposal site. Any additional assistance needed for clean up may be requested by contacting the COR for building services. Utilities: The Contractor shall notify the COR for Telecommunications and Electrical Power Connect / Dis-Connect services as needed during workstation build up and dis-assembly. Security: Contractor personal must be able to obtain and maintain the necessary security clearances to work un-escorted within the Hart-Dole-Inouye Federal Center. Contractor personnel must adhere to all GSA Public Buildings regulations and observe all Security Directives. Contractor will be provided an H-D-I Federal Center parking decal and shall park contractor vehicles only in authorized parking areas. Personnel: Contractor personnel working within the Hart-Dole-Inouye Federal Center must maintain a professional appearance. Clean work clothes with the company Logo identifying them as such are required. Working Hours: Contractor shall be available (on site) Monday through Friday from 08:00 – 4:00pm, except on Federal holidays. Overtime may be required after hours or on weekends. Administration: Contractor shall record COR provided work order tracking number on all work orders to be submitted for billing. Design work, build out, dis-assembly and reconfigurations shall have a tracking reference number. Work performed shall be billed monthly. Forward questions and comments on the draft SOW above to the following point of contact: Mr. David D. Straughn, Contracting Officer, ATTN: DRMS-POB, e-mail:
[email protected] or via facsimile to 269-961-7165. No telephone calls accepted. Deadline for receipt of industry questions and comments is Thursday, September 29, 2005 at 1:00 p.m. Eastern Time.