SOURCES SOUGHT -ASRS MAINTENANCE Solicitation Number: HQ0028FY150008 Notice Type: Sources Sought THIS IS A SOURCES SOUGHT ANNOUNCEMENT THIS SYNOPSIS IS NOT A REQUEST FOR PROPOSAL. It is a market research/investigation tool being used to determine the adequacy of potential business sources, especially small business sources, prior to determining the method of acquisition and issuance of a Request for Proposal (RFP). The Government is not obligated to and will not pay for any information received from potential sources as a result of this sources sought. Any information submitted by respondents to this technical description is strictly voluntary. Responses in any form are not offers and the Government is under no obligation to issue a solicitation or award a contract as a result of this announcement. The requested information is to assist the Defense Media Activity, (DMA) in conducting market research of industry to determine potential business sources who have the assets, skills, experience, financial stability, qualifications and knowledge required to support the below requirement. This requirement is subject to change and the information provided below is for informational purposes only. The final requirement, if any, would be defined under a formal RFP which would be announced on FedBizOpps. The Defense Media Activity is seeking firms capable of operating and maintaining the Dematic 750 ASRS, Media Inventory Management System (ASRS) at American Forces Network Broadcast Center - Riverside, California. The ASRS shall be maintained and operated in accordance with the Media Inventory Management System Maintenance Program requirements. Release of a formal request for proposals is anticipated in the third quarter of fiscal year (FY) 2015 to support a third quarter FY 2015 contract award. This effort is anticipated to include a one-year base contract and four one-year options for all maintenance, repair, and logistics support services, including labor, equipment, tools, services, direct and indirect material, with some specified exclusions, required to perform the functions of a ASRS. The contractor shall perform organizational and intermediate levels of maintenance on the ASRS components such as media storage, media retrieval, tote tracking, inventory management, hardware configuration, ASRS related systems i.e.: conveyor subsystem, radio frequency terminal subsystems, host communications subsystem, software configuration and other equipment. The applicable North American Industry Classification System (NAICS) code for this requirement is 811310, Commercial and Industrial Machinery and Equipment (except automotive and electronic) Repair and Maintenance with a size standard of $7.5M. The applicable Product Service Code (PSC) is J035 (Maintenance, Repair, and Rebuilding of Equipment- Service and Trade Equipment. It is requested that interested small and large businesses carefully review the attached draft Performance Work Statement (PWS) and submit to the contracting office a capabilities statement package (no more than 15 pages in length, single spaced, and 10 point font minimum). All responses shall include company name, company address, and a main and alternate point-of-contact who are able to discuss the material submitted. Point-of-contact information shall include name, position, phone number, fax number, and email address. The capabilities statement shall demonstrate the company's ability to perform the services in the attached draft PWS and shall provide the following information, at a minimum: 1. A list of prior/current corporate experience and performance of requirements of this type, size, and complexity of effort performed within the last five years. For each such experience referenced, please provide contract number, organization supported, whether performance was as a prime or subcontractor, contract value, Government point(s) of contact, and a brief description of how the referenced contract relates to the services described in the draft PWS. If you were the prime, describe your Small Business Utilization achieved on the contract; 2. A summary of the company's capability and approach to meet the requirements objectives of the draft PWS and perform a contract of this magnitude. This description shall address and demonstrate, through prior and/or current experience, an understanding of, at a minimum, the following: (a) performance of maintenance on components and related service and trade equipment; (b) performance of maintenance equipment, and related service and trade equipment. 3. A company profile to include major products/services, primary customer base, number of employees, annual revenue history, office location, Cage Code, statement regarding current Small Business Administration (SBA) business size and socio-economic classification(s) under NAICS code 811310 (i.e., small, small disadvantaged, service-disabled, veteran-owned, HUBZone, woman-owned), and statement on whether your interest in this Sources Sought is as a prime offeror or to inquire about subcontracting possibilities. 4. The company's ability and intent to perform at least 50% of the work (IAW FAR clause 52.219-14); and 5. The company's ability to begin performance thirty (30) days following a contract award. In addition to the minimum information for the capabilities statement outlined above, the Government is seeking from interested large and small businesses, additional comments and/or recommendations in the following areas: 1. The Government is evaluating the benefits of contract terms ranging from one to five years and is interested in receiving from industry specific examples of long-term benefits of a total contract term of five years (one-year base plus four one-year options). Please provide specific examples that would pertain to enhanced strategic relationships, increased cost efficiency of ramp-up or infrastructure investments, advantageous contract terms that would apply, or any other efficiencies that would be available only through such a longer term contract. Additionally, please provide comments and/or recommendations regarding the effect of contract duration on cost effectiveness and industry participation. 2. The Government is trying to identify any barriers to small business participation for this solicitation. Are there changes that your company would recommend be made to the PWS or included in the RFP that would increase small business participation as either a prime or subcontractor for this work? For large businesses, please explain your general plans for Small Business Utilization by PWS tasks. 3. What Government technical information or reports would aid potential offerors in better understanding the work and be helpful in preparation of proposals? 4. Are there any comments and/or recommendations for the PWS to improve, understanding of the requirements or contractibility? 5. The Government does not plan to conduct site visits. Please provide any comments or recommendations if this event is beneficial to industry. 6. Has your company submitted a proposal for a similar contract? If not, what were the barriers that prevented your company from bidding? Capability statements shall be submitted by email and received by this office no later than 4:00pm Pacific Standard Time (PST) on 21 April 2015 and reference Notice# HQ0028FY150008 on both the email and all enclosed documents. Emails shall be directed to Claudio Casupang PH: (951) 413-2381at
[email protected]. Information and materials submitted in response to this request WILL NOT be returned. Classified material SHALL NOT be submitted. This request is for informational purposes only. The Government does not intend, nor is under any obligation, to provide responses or comments on the requested capability statement package