Preventive Maintenance Services on Diesel powered electrical generators

THIS IS A SOURCES SOUGHT ANNOUNCEMENT, A MARKET SURVEY FOR WRITTEN INFORMATION ONLY. THIS IS NOT A SOLICITATION ANNOUNCEMENT FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT OR ANY FOLLOW-UP INFORMATION REQUESTS. NO TELEPHONE CALLS WILL BE ACCEPTED REQUESTING AN RFQ PACKAGE OR SOLICITATION. THERE IS NO RFQ PACKAGE OR SOLICITATION. IN ORDER TO PROTECT THE PROCUREMENT INTEGRITY OF ANY FUTURE PROCUREMENT, IF ANY, THAT MAY ARISE FROM THIS ANNOUNCEMENT, INFORMATION REGARDING THE TECHNICAL POINT OF CONTACT WILL NOT BE GIVEN AND NO APPOINTMENTS FOR PRESENTATIONS WILL BE MADE. The U.S. Food and Drug Administration (FDA), Office of Acquisitions and Grants Services (OAGS) is issuing this source sought announcement on behalf of the National Center for Toxicological Research (NCTR) in order to determine if there are existing small business sources and other than small business sources capable of providing Preventive Maintenance Services on (15) Diesel powered electrical generators with four (4) (1-year Preventive Maintenance service option periods), meeting the requirements below. If your firm is considered a small business source under North American Industry Classification System (NAICS) Code 811310- Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance; Small Business Size Standard is $12.5 million and believe that your firm would be able to provide the FDA with the supplies/services described below, please submit an email to [email protected]. The vendor should include information about the company and demonstrate that it can meet all of the minimum performance requirements. Background: The Food and Drug Administration (FDA), National Center for Toxicological Research (NCTR), requires an authorized Caterpillar Generator manufactures representative to perform Preventive Maintenance Services on (15) Diesel powered electrical generators. The electrical generators are critical components to the center during power failure. Performing preventive maintenance on the electrical generators will ensure that they are in good working order and increase the useful life of the equipment. Current preventive maintenance service contract ends 05/09/2023. Minimum Preventive Maintenance Requirements: Perform Preventive Maintenance (PM) services for all NCTR generators listed, so as not to void any remaining warranty on any of the units. Provide the PM services on the engine, generator, and automatic transfer switch as described in the below checklist and any other recommendations by the Contractor, with the first service occurring within 30 days from the beginning date of this contract. Perform services supplying parts and labor necessary to fulfill operations specified herein. PM performed by formally trained and certified technicians/engineers, following absolute adherence to and conformity with Original Equipment Manufacturer (OEM) specifications, manuals, bulletins, latest technical developments, PM procedures, application updates using OEM replacement parts, components, subassemblies etc. in performing all preventative maintenance and repair services. Perform the following services at NCTR during normal business hours (All days are calendar days) : PM-1: Within 30 days of beginning date of contract, then 180-day (Quarterly) intervals following initial PM. PM-2: 360-day interval PM-3: 720-day interval PM-1 includes the following: Contact: To be provided at time of award to schedule service before going to jobsite. Check coolant level and degree of antifreeze protection. Record antifreeze protection on checklist. Inspect radiator cap. Advise if replacement needed. Check coolant conditioner concentration. Inspect radiator core for restriction and leakage. Check engine coolant heater for proper operation. Remove cover and check for damaged wiring and poor connections. Record engine temperature: __________ Inspect engine coolant heater outlet hoses for deterioration. Inspect engine coolant hoses and lines for leaks and condition of hoses. Check engine oil level. Add oil if at the “ADD” mark. Extract oil sample for laboratory analysis. Inspect all vee belts. Check for proper tension. Check fan bearings for slack. Grease fan bearings as needed. Inspect sparkplugs, plug wires, harness, and coils for natural gas engines. If unit is equipped with pressure gauge, check fuel pressure under load, if possible. No load transfer permitted without customer permission and presence during transfer. Check operation of fuel priming pump, if so equipped. Inspect all fuel lines and connections for leaks. It is the customer’s responsibility to maintain an adequate supply of clean fuel. Inspect air filter elements. Inspect seal for proper sealing. Inspect air intake system for damage and leakage. Inspect air filter service indicator. Clean engine control panel. Perform visual inspection of generator and inspect power connections at generator output terminals and voltage regulator. Check torque on non-energized fasteners. Check DC control wiring for loose screw connections and wire crimps. Check for worn insulation at contact points. Grease generator bearing every 1000 hours or once a year as per manufacturers specifications. Inspect AC power conductors and terminals for signs of heat damage. Check for blown fuses. A blown fuse indicates a potential problem. Obtain authorization to troubleshoot cause of fuse failure. Operate generator set and record: Engine oil pressure, coolant temperature, generator output voltage, frequency, battery voltage and battery voltage during cranking. Check engine governor stability and response while engine is running. Check for abnormal exhaust smoke. Inspect battery connections. Clean and tighten if needed. Check specific gravity of battery cell electrolyte, unless maintenance free batteries are used. Check battery charging equipment for proper operation. Record DC battery voltage on check sheet. Check transfer switch for proper operation, IF a load transfer is permitted. No transfer will be done without customer consent and immediate presence during transfer initiation. Inspect transfer switch power connections visually for signs of heating. Check control wiring connections for loose wiring and worn insulation. NO work will be performed on energized circuits due to danger to technicians and equipment. Email or fax a copy of the checklist and/or reports when PM is completed. PM-2 includes the following: All PM-1 operations. Change engine oil, oil filters and fuel filters. Replace air filter elements Email or fax a copy of the checklist and/or reports when PM is completed. PM-3 includes the following: All PM-1 operations. All PM-2 operations. Replace engine starting batteries. Email or fax a copy of the checklist and/or reports when PM is completed. List of Generators to have PM performed (Model/Serial #/ Location): CAT Generator Set Model; C15, S/N; C5E00282-NCTR-05B SW CAT Generator Set Model; C15, S/N; C5E00371-NCTR-05B SE CAT Generator Set Model; 3508, S/N; 4GM00378-NCTR-26 CAT Generator Set Model; 3508, S/N; 23Z00949-NCTR-53A SW CAT Generator Set Model; 3508, S/N; 23Z00950-NCTR-53A SE CAT Generator Set Model; C9, S/N; NGP00533- NCTR-51 CAT Generator Set Model; C15, S/N; NAP00870-NCTR-07 CAT Generator Set Model; C32, S/N; JAZ03170-NCTR-14A CAT Generator Set Model; D60, S/N; MZT00192-NCTR-12 CAT Generator Set Model; D125, S/N; L7C00198- Dorms Kohler Generator Set Model; 500 REOZD71, S/N; 358373-NCTR-11 Kohler Generator Set Model; 250 REOZV, S/N; 0783783-NCTR-62 DOOSAN Gen Set, S/N: 499632UGAEH12; Portable Onan Generator Set Model; 250 DFAC, S/N; A990850753-NCTR-54 Cummins Model: C60 S/N: C220058627; Cell Bldg. Period of Performance: Base Year: 5/10/2023 through 5/09/2024* Option Year 1: 5/10/2024 through 5/09/2025* Option Year 2: 5/10/2025 through 5/09/2026* Option Year 3: 5/10/2026 through 5/09/2027* Option Year 3: 5/10/2027 through 5/09/2028* * Estimated period of performance, actual date is dependent on purchase order award date. Services shall be begin within 30 days of award. Option year Preventive Maintenance service on NCTR generators, if exercised, shall commence, upon expiration of base year period of performance and continue for a year. Delivery Location: FDA-NCTR 3900 NCTR Road Jefferson, AR 72079-9502 Though the target audience is small business vendors or small businesses capable of supplying a U.S. service of a small business vendor or producer all interested parties may respond. At a minimum, responses shall include the following: Business name and bio, unique entity identification (UEI) number, business address, business website, business size status (i.e., SB, VOSB, SDVOSB, HUBZone SB, SDB, WOSB, LB), point of contact name, mailing address (if different from business address), phone number and email address. Provide this same information again if responding to provide a service offered by another firm. Past Performance information for the manufacturer and/or sale of same or substantially similar product and service or similar brand instruments to include date of sale, description, dollar value, client name, client address, client contact name, client point of contact mailing address (if different from that provided for client), client point of contact phone number, client point of contact email address, and name of the manufacturer (to include UEI number and size status) if not the respondent. Descriptive literature, brochures, marketing material, etc. detailing the nature of the product and service the responding firm is regularly engaged in manufacturing and/or selling. The offeror shall furnish sufficient technical information necessary for the Government to conclusively determine that the offered services meet the technical requirements identified above. The offeror shall advise if the product and/or service is on a Best in Class contract. If applicable, the offeror shall clearly identify where the offered product is made. If applicable, identification of the firm's GSA Schedule contract(s) by Schedule number and SINs that are applicable to this potential requirement are also requested. If a large business, provide if subcontracting opportunities exist for small business concerns. Standard commercial warranty and payment terms. Provide place of product manufacture or service performance and any other applicable information to enable review and analysis pertaining to the Buy American statute and requirements relating to Made in America in the event a nonavailability waiver request through the MIAO Digital Waiver Portal is needed. Informational pricing is desired. The Government is not responsible for locating or securing any information, not identified in the response. Interested Contractors must respond with capability statements which are due by email to the point of contact listed below on or before April 6, 2023 by 1:00 PM Central Time at the Food and Drug Administration, Field Operations Branch, FDA | OO | OFBA | OAGS | DAP, Attn: Warren Dutter, email [email protected]. Reference: FDA-SSN-117613. Disclaimer and Important Notes This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre‐solicitation synopsis and solicitation may be published in sam.gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non‐proprietary technical information in any resultant solicitation(s). Additional Notes: If the stated requirements appear restrictive, please submit comments detailing the concern. Though this is not a request for quote, informational pricing for the service would be helpful.