Description
General: The Contractor shall provide services in support of the United States Air Force Academy Fire Department, (hereafter referred to USAFA FD) and shall include all items listed below. All work shall be performed on site, by one team of technicians, in one service visit. Pricing: Pricing shall be on a per-visit basis based upon the pre-approved pricing and number of units stated by the department (additional items serviced will be charged at pre-approved pricing) the unit cost) and shall consist of: SERVICES TO BE PROVIDED The Contractor shall provide the services listed below. All services shall be performed in accordance with inspection and testing set forth by the manufacturers and certification requirements of the National Institute for Occupational Safety and Health (NIOSH), and the National Fire Protection Association (NFPA) AFOSH, OSHA and contractor company standards and testing procedures. Self-Contained Breathing Apparatus Annual Service (every twelve months, plus or minus one month): On-site inspection, testing, maintenance, and recertification of Self-Contained Breathing Apparatus (SCBA) units. A complete SCBA unit is a fully assembled breathing apparatus that can be immediately donned and used in a contaminated air environment and/or in firefighting by the operator. The components of a fully assembled SCBA unit shall include the facemask, back mounted air cylinder, backpack, regulator/regulators, air hoses, gauges, valves, and any associated integrated systems to include battery. Service shall be conducted on-site and include an inventory of all systems, location, and dates. Each part is assigned a unique number, thoroughly inspected visually and any necessary repairs completed. The SCBA is placed on the Posichek and fine-tuned after results are recorded for automatic positive pressure, opening pressure, positive pressure, relief valve pressure, by-pass function, and leakage test. Additional servicing of the breathing valve includes the positive pressure attachment, valve housing assembly, valve insert with breathing hose and adjustment of breathing valve. The regulator unit is fine-tuned after results are recorded for secondary pressure, sealing pressure, relief valve, warning pressure, function and sealing tightness. Additional servicing of the regulator unit includes the cylinder valve connection, pressure regulator mechanism, supply hose, high-pressure hose, pressure gauge, quick-coupling connection, and warning whistle. Servicing of the harness and backpack includes adjusting the cylinder strap assembly and the cylinder bracket assembly. Servicing of the cylinder assembly includes the hand-wheel mechanism and pressure gauge safety device. Tools required for successful annual inspection and servicing include the SCBA service kit and Posichek. Additional components serviced will be prorated. Fit Testing (every twelve months, plus or minus one month): Perform fit testing on all personnel assigned with their own structural masks. All testing and testing procedures will be carried out according to OSHA 1910.134, NFPA 1404 AND 1500, NIOSH 42 CFR 84, AFOSHA RESPIRATORY PROTECTION PROGRAM and contractor fit testing procedures. The current requirement mandates that fit testing shall be performed at least once annually or when major repairs have been performed to the face masks or respirator, or if there has been a major increase or decrease in body weight of the user (20%). All fit testing will be carried out using an Air Force approved fit tester. Complete records and reports are kept of all the fit test results. A copy is provided to the Fire Department. Visual Inspection of Cylinders (every one to five years, plus or minus two months): A complete visual internal and external inspection shall be carried out prior to and after any hydrostatic testing. This will be carried out utilizing a borescope to detect minor defects not visible to the naked eye. It is recommended that detailed external visual inspections be carried out on an annual basis where composite cylinders are in use. This ensures that all defects, tears, unraveling, valve and thread damage and any damage to exterior lining of composite jacket can be repaired and recorded for future reference. During this inspection all cylinders are leak tested and if leaks are found (usually from gauge or valve) they are repaired. Hydrostatic Test of Cylinders (every five years, plus or minus two months): Testing shall coincide with annual service visits. Service and hydrostatic testing shall be conducted on-site with a DOT approved portable hydrostatic testing unit. Hydrostatic retesting will be performed in accordance with the DOT and Manufacturer Specifications. (1) The retest cylinder and the test water must be the same temperature. (2) The cylinder shall be attached to the test assembly head plate by using an adapter designed to accommodate the o- ring seal. Before attaching the adapter, the o- ring sur-face shall be cleaned to prevent leakage. (3) Immerse the cylinder in the water jacket and allow to soak for a minimum of five minutes and not to exceed 60 minutes. (4) Pressurize the cylinder to no more than 90% of test pressure and hold for 90 seconds extra or until stable, whichever is greater. Initially pressurize at 50-100 psig per second followed by only 2-5 psig per second for the last 200 psig. (5) Return to 0 psig and hold at 0 psig for 90 seconds. Carefully zero the burette or weigh bowl. (6) Pressurize to test pressure and holds for 60 seconds or until stable, whichever is greater, then carefully read and record the total expansion. Initially pressurize at 500-1000 psig per second followed by 2-5 psig per second for the last 200 psig. (7) Return to 0 psig and hold at 0 psig for 90 seconds (until an obvious movement of the water in the burette or weigh bowl stabilizes) prior to taking and recording the final expansion. (8) Calculate the permanent expansion as a percentage of the total expansion. Upon completion of the re-test, the cylinders are drained and then dried out completely utilizing an electric drying rack as regulated by the DOT. The cylinders shall then be visually inspected once again before returning to service. Cylinders manufactured under the DOT-exemption E- 8059 or E-1095 or E-10664 will be tested according to the DOT exemption and Company (EFIC or SCI) recommendations and testing procedures. Tools required for successful hydrostatic testing shall be provided by contractor. Confined Space Equipment Testing (every twelve months, plus or minus one month): Inspection, testing, maintenance, and recertification of confined space units. Service shall be conducted on-site and include an inventory of all systems, location and dates on supply and demand hoses. Each part is assigned a unique number, thoroughly inspected visually and any necessary repairs completed. The breathing valve is placed on the test bench and fine-tuned after results are recorded for automatic positive pressure, opening pressure, positive pressure, relief valve pressure, by-pass function, and leakage test. Additional servicing of the breathing valve includes the positive pressure attachment, valve housing assembly, valve insert with breathing hose and adjustment of breathing valve. The regulator unit is placed on the test bench and fine-tuned after results are recorded for secondary pressure, sealing pressure, relief valve, warning pressure, function and sealing tightness. Additional servicing of the regulator unit includes the cylinder valve connection, pressure regulator mechanism, supply hose, high-pressure hose, pressure gauge, quick coupling connection, warning whistle. Servicing of the harness and cylinder pouch systems includes adjusting the cylinder strap assembly and the cylinder bracket assembly. Servicing of the cylinder assembly includes the hand-wheel mechanism and pressure gauge safety device. Tools required for successful annual inspection and servicing include the SCBA Service Kit and Posicheck III. Air Cart Testing (every twelve months, plus or minus one month): Inspection, testing, maintenance, and recertification of all components of the Air Source Carts including batteries, full electronic testing of pressure sensitive alarm system, all cylinders are visually inspected, damage if found to the outer jacket (composite) is repaired, pressure gauges are tested and refilled (glycol) if necessary, all valves are operationally tested and serviced if worn, hoses HP 6000 psi are checked for damage and replaced if necessary (component cost only) and regulators performance tested as per applicable manufacturers specifications. The wheeled frame unit, pneumatic unit HP system, LP system, mainframe unit, and electrical unit will be inspected according to the certification checklist. All repairs will be charged at list price for parts plus the appropriate per hour rate for labor. The following final performance tests will be performed and documented leak, static LP manifold pressure, flow rate, and relief valve set point. Confined Space Hose Testing (every twelve months, plus or minus one month): Inspection, testing, maintenance, and recertification of Spiro-line hoses, confined space hoses, SAR hoses, air cart hoses or low pressure supplied air line systems will be test-ed and marked in accordance with all applicable regulations. All test results will be documented, and test pressure will be set according to the applicable mandated testing procedures. These hoses will be pressurized utilizing an air medium and taking temperature fluctuations into consideration, the amount of hold time will be as specified by the manufacturer and regulatory bodies. Compressor Servicing (every twelve months, plus or minus one month): SCBA compressor and refill stations, storage trailers and gas boosters or decanting systems shall be serviced according to the respective Manufacturers specifications. This inspection shall be carried out on–site including the fill station preliminary data, pre-test data, check list, test, la-bels and instructions and appearance as well as operational readings, accessories, monitors, air test, labels, instructions, and appearance. All servicing, repairs, calibrations and testing of compressors, refill stations, storage trailers and gas boosters or decanting systems shall be performed and carried out by certified high pressure and ultra-high pressure breathing air compressor technicians. Contractor shall provide air-testing services if required. For an annual service, it will be assumed that the compressor will be fully operational. Any re-pairs will be charged at list price for parts, plus any cost to transport such parts to the work site in a timely manner and the appropriate per hour rate for on-site labor. A-Level and B-Level Suit Testing (every twelve months, plus or minus one month): Inspection, testing, maintenance, and recertification of level A and Level B suits. Contractor will inspect, test, and service in accordance with NFPA 1991 and certify the condition of the material, zipper, face piece, gloves, exhalation valve and seams. Leak test will be conducted utilizing the operational system as supplied by the government. (or one can be provided by contractor) and results will be documented. A data log will be completed indicating the serial number, identification number, manufacturer, manufacture date, style, and size. Minor repairs, type 1 and some type 2, can be done on site. Major repairs shall be sent by government for repairs or destroyed and replaced. All suits are restored into provided carrying cases with attached logs (all bags/cases or storage containers are tag sealed to prevent tampering and allows quick visual indicators as to usage). Ladder Testing / Ground Ladder Testing (every twelve months, plus or minus one month): Inspection, testing, maintenance, and recertification of ladders. Before the testing of any ladders is carried out an initial survey is performed on all vehicles within the Fire Department, this is to ensure that the correct ladders, types of ladders and number of ladders are correct and in accordance with NFPA and Jurisdictional requirements. Although the main applicable regulation utilized during ladder testing is the NFPA 1932 many other regulations and rules for the testing of ground ladders are also applicable. All types of ground ladders can be tested. These are mainly folding ladders, attic ladders, pompier ladders, single and roof ladders, extension ladders and combination ladders. Prior to service testing the ladders shall be visually inspected in accordance with Chapter four of the NFPA 1932. All Defects shall be recorded and those ladders failing to meet the set requirements shall not be put forward into the service-testing phase. The heat indicating labels will also be inspected at this time. The Ladder testing shall be tested in accordance with Section 5.2 or Section 5.5 of the NFPA standards. This testing shall include a horizontal bend testing, roof hook testing, extension ladder hardware, hardness service testing (in accordance with manufacturer’s specifications). All reports and results shall be documented and recorded. A copy of these reports will be provided to the Fire Department along with a fit for service Certificate for ladders tested. Hose Testing - Nozzles & Appliances (every twelve months, plus or minus one month): Inspection, testing, maintenance, and recertification of hoses AND appliances. Contractor will inspect, test, service in accordance with NFPA 1962 and certify the condition of the hoses. In-service hose designed for occupant use only shall be removed and service tested as specified in Chapter 5 at intervals not exceeding 5 years after installation and every 3 years thereafter. In-service hose shall be physically inspected as specified in Section 2-5 at least annually. Physical inspection shall determine that the hose, couplings, and any nozzles have not been vandalized, are free of debris, and exhibit no evidence of mildew, rot, or damage by chemicals, burns, cuts, abrasion, and vermin. Accurate hose records shall be established and maintained. Each length of hose shall be assigned an identification number for use in recording its history and throughout its service life. Contractor will provide a reporting system to record all hose data as outlined in NFPA 1962. All nozzles and appliances should be inspected after each use and at least annually. During each service test couplings shall be visually inspected per NFPA 1962. Rescue Rope Inspection (One a year, plus or minus one month): Inspection: Prior to any inspections being performed all documentation, tags, product labels and safety notices regarding components to be tested shall be inspected, documented, and verified to ensure compliance with the most recent NFPA standards. A visual inspection shall be per-formed on all safety rope cordage and ancillary equipment provided to us. This inspection shall entail the following: Initial inspection consists of visually inspecting the product for any signs of wear, damage, stress, cuts, and abrasions. Rope circumference will be checked at set intervals using a calibrated Vernier caliper to ensure there are no soft or hard spots or “out of round areas” indicating lack of uniformity in diameter. Materials will be inspected for broken and/or brittle fibers indicating areas of internal abrasion. Ropes shall be inspected for dirt or powdering along the string axis. Materials will be inspected for any wet or mildewed areas (possible discoloration). Visual inspection will not be limited to the ropes surface on stranded ropes, the strands shall be opened in selected areas and inspected ensuring they are not brittle. Ropes shall be closely inspected for any signs of glazing or hard spots. Cleaning: Upon completion of Inspection all soft lines and life safety ropes shall be cleaned, washed, dried, and stored in accordance with manufacturers recommendations and NFPA. NO bleach products will be utilized. Drying: Upon completion of inspection and cleaning all soft lines and life safety ropes provided will be dried in accordance with manufacturers and NFPA recommendations. Mechanical dryer shall not be utilized. Ropes shall be air dried. Drying shall not be performed in the direct sunlight. Tagging and Labeling: Upon completion of Inspection, cleaning and drying all soft lines and life safety ropes provided for service an inspection will be completed to ensure correct labeling in accordance with NFPA 1983. Storage: Upon completion of Inspection, cleaning and drying and tagging all soft lines and life safety equipment provided for service will be bagged and/or stored in accordance with Manufacturers recommendations and NFPA. Structural Pump Testing Testing for Fire pump systems on vehicles and apparatus will be conducted to the standards and procedures as outlined in the NFPA 1911. These tests are to be conducted on an annual basis or when repairs or modifications to the pumps have been carried out. Contractor shall ensure that the test site is as outlined in NFPA 1911. Should this not be the case and a testing pit is not available for use then alternative options acceptable, such as drafting methods shall be employed. All environmental conditions shall be met. Contractors will provide intake/discharge hoses, strainers, suction hoses if required. All flow measuring devices shall meet NFPA requirements and all gauges shall be grade A as defined in ASME B 40.1, or calibrated digital gauges shall be utilized. All test results shall be recorded along with ambient air temperatures, water temperatures, vertical lift, the elevation of test site and the atmospheric pressure at test site (converted to sea level). These readings shall also be recorded in increments of two hours to ensure uniformity and accuracy in test results. Vacuum tests shall also be conducted on all pumping units. Pressure control tests on all pumps shall also be conducted. Pressure gauges, vacuum gauges and flow meters on board pumping units, vehicles and fire apparatus shall be checked for accuracy. Should any of the apparatus be equipped with a water tank, then the tank to pump flow rate shall be checked as per NFPA 1911. Contractor will ensure that the engines, pumps and transmissions on all vehicles and all pumping apparatus shall not overheat or perform poorly in any way during the period required to conduct these tests. NOTE: Testing of the pump at draft is a preferable method. However, if this is not possible these tests can be performed from a hydrant or alternate source. NFPA 412 - ARFF Pump Testing (every 12 months plus or minus one month). Apparatus will be retrofitted or fitted with a system to allow for testing without Foam being discharged. This will be performed either with an Ecological Cart or No Foam system depending what is installed on the apparatus to verify the percentage of foam contrate and volume of water flow processing through each discharge individually and recorded based on a comparison between what is specified by each manufacturer for each appropriate discharge. Apparatus with a structural panel and draft capability can be tested under Structural pump testing as well aside from UHP to verify full functionality of the pump. Rescue Equipment Annual (every 12 months plus or minus one month) All Tool Operating Handles: clean, inspect, replace visible O-rings and seal rings, re-grease, re-torque to factory spec, and perform operational check and inspect protective cover for damage; replace if necessary. Combi Tools/Cutters: disassemble blade main hinge bolt and hinge pins, clean, inspect, clean, and inspect blades, clean and inspect shims (if present), re-grease and reassemble, re-torque to fac-tory spec and perform operational check and inspect protective boot; ensure that it is intact and properly fastened. Spreaders: disassemble spreader arm main hinge bolts and hinge pins, clean, inspect, remove spreader arms, and shims, clean and inspect, remove spreader tips, lubricate tip retention pins, re-grease, re-assemble, re-torque to factory spec, and perform operational check. Rams: extend plunger(s) to full extension, remove ram grip head, visually inspect plunger for physical damage, re-grease ram grip head and re-install on plunger and per-form operational check. All Carrying Handles: Inspect carry handle for damage, inspect fastening hardware and tighten, if necessary, inspect LED light components (if present). All Couplers: clean and inspect for damage and proper function. All Hydraulic Hoses/Pigtail Hoses: clean and visually inspect entire length for any damage, cuts, abrasions and/or kinks, check that bend restrictors are in position, check couplers for damage and proper function, check that protective dust caps are in position and perform static pressure check. All Tools: clean and visually inspect for damage, ensure that all operation/warning labels are in place and operationally inspect tool. Gasoline Engine Power Units: clean and visually inspect for damage, check for proper operation, RPM, etc., change motor oil, inspect spark plug, clean and re-gap according to manufacturer’s spec (replace if necessary), inspect fuel lines (replace if necessary), replace fuel filter (if present) and replace air filter. Electric Motor Power Units: clean and visually inspect for damage, inspect proper operation of ON/OFF switch, inspect electrical cord, and plug for visible damage. Hydraulic Pump Power Units: clean and visually inspect for damage, check for proper operation, check maximum operating pressure (adjust if necessary), check flow rate to ensure it meets factory spec, check change-over valve (adjust if necessary), check roll cage (if present) for damage, check side covers (if present) for damage and location of all fasteners, check rubber anti vibration dampers (replace if necessary), drain hydraulic fluid (replace with new fluid), ensure that all operation/warning labels are in place and ensure that PRD is in place (replace if necessary). All labor and parts will be charged accordingly. Contract Data Requirements (every twelve months, plus or minus one month): Contractor will provide a PDF to the department including: Annual Fit for Service Certification, Annual Visual Inspection Certificate, Hydrostatic Test Certificate, Posichek Results, Air Bottle History Maintenance Report, Fit Test Results, Hydrostatic Test Results, Cylinder Failure Form, Cylinder Spec Sheet, Cylinder Visual Defects Report, SCBA Compressor And Refill Station Operational Inspection And Test Certificates, Confined Space Report, Air Test Results, Ladder Test Results, Pump Test Results, Foam Test Results, Suit Test Results, Hose Test Results, Nozzle & Appliance Test Results, Air Cart Certificates and Calibration, Rescue Equipment Results and Turn Out Gear Reports & Certificates as appropriate per the Statement of Work.