BACKGROUND: The child care center is established under 40 USC Section 590 (b)(2)(c). Under this authority, federal employees receive priority rights to enrollment in the childcare center, and at least 50 percent of the children enrolled must be children of federal employees. The center may receive space free of charge of rent, utilities, equipment, and/or janitorial services for a nominal fee of $1 per year. For-profit providers may be subject to market rates for rent and/or services. All other costs are the responsibility of the Provider. A Provider will be selected to operate the childcare center consistent with the requirements of this request. The selected Provider will be required to enter into a contract with the Board based on the terms and conditions of this request. CHILD CARE CENTER DESCRIPTION: The center was constructed in 2012. The center occupies approximately 5,642 sq. ft. indoors. The center houses classrooms and a separate multipurpose classroom. An outdoor playground of approximately 8,100 sq. ft. is enclosed within the courtyard. The building is equipped with heating, air conditioning and a fire alarm system. The center's capacity is 50 children. Ages of children are from 24 months to 5 years. The Provider can cater or make meals. The center includes a commercial grade electric stove top and refrigerator in the kitchen area. The stove top has an active fire extinguisher system. The cost of snacks and meals is included in the tuition fees. The Board cannot guarantee enrollment; traditionally, the center has been enrolled at near or full capacity. PROVIDER RESPONSIBILITIES: The Provider shall perform all tasks necessary for the operation of a quality childcare and development center consistent with this request and meeting or surpassing the requirements of federal, state, and/or local licensing regulations. The Provider should use the criteria from the National Academy of Early Childhood Programs (NAECP) accreditation requirements as the standards for this solicitation. The NAECP is a division of the National Association for the Education of Young Children (NAEYC) Therefore, criteria related to staff qualifications, curriculum, parent involvement, and all other aspects of the NAECP/NAEYC accreditation requirements will not be repeated here. In addition to the above requirements, the following terms and conditions will apply: a. Maintain and operate the child care program from 6 am to 6 pm, Monday through Friday with the exception of 10 federal holidays and one week during which the center will be closed for deep level cleaning and staff training. b. The Provider will maintain an enrollment that will reflect a minimum of 50% of enrolled children from federal families. If the minimum enrollment of 50% of federal families cannot be met, with the approval of the Board the Provider may solicit from the general public to maintain enrollment. PERIOD OF PERFORMANCE: The period of performance shall be three years and extendable every three years thereafter, unless the Provider fails to meet the requirements specified in this request, the contract, and the lease agreement. The Provider will receive 30 days written notice to terminate the agreement. The Board will conduct a review of the Provider's performance after the first 6 and 12 months of performance. PROPOSAL FORMAT: All responses must be received no later than 4:00 p.m. on October 11, 2016 to the following person at the following address: Jon Hartwick NCO 22 Contracting Specialist 4811 Airport Plaza Drive, Suite 600 Long Beach, CA 90815 (562) 766-2242 (phone) (562) 346-1703 (fax)
[email protected] The proposal must include four copies of the proposal. The proposals shall be written in two separate sections: Section 1: Technical Proposal; Section 2: Cost Proposal. The technical proposal shall contain no references to or discussion of cost. The Board will evaluate proposals based on criteria for quality child care programming, sound financial plans, and precise responses. The proposal should demonstrate the Provider's understanding of the requirements and their ability to meet the requirements in a clear, concise, and logical manner. RESPONSES SHOULD INCLUDE: TECHNICAL PROPOSAL: a. A statement of philosophy and mission, including what are considered by the Provider to be the three most important goals of a child care program. b. In no more than one page, the overall curriculum philosophy and approach. If a particular curriculum model is subscribed to, name it. c. Staffing patterns with accompanying staff qualification (e.g., if a head teacher and assistant are assigned a particular classroom, list the types of credentials and/or experience each should have.) Staffing patterns should reflect all parts of the day. d. A sample schedule of daily activities and special activities. e. Schedules for obtaining local and/or state licenses and NAEYC accreditation. f. Proposed food service. g. Five references (names, affiliations, telephone numbers) that have firsthand knowledge of your ability to successfully perform the requirements of this request. COST PROPOSAL: a. Use the attached budget format to identify cost and projected income. b. Include administrative costs, insurance, food costs, marketing expenses, and any other expenses predicted for the operation of the center. c. Besides tuition income, identify any other sources of income predicted as revenue (food subsidies, etc.) Do not include fundraising revenue that will be collected by the Board of Directors. Budget Format CENTER NAME: CITY: STATE: ANNUAL BUDGET INCOME: Total tuition income (based on % of enrollment; total enrollment = children) USDA funds Title XX funds Miscellaneous income (list sources) Total Income EXPENSES: Administrative salaries - center director assistant director Staff salaries - based on __ (# of) full time staff - based on__ (# of) part time staff Provider administrative fees (if applicable) FICA Unemployment insurance Workers compensation insurance State taxes Health insurance Retirement benefits Life insurance Paid staff vacation Paid sick leave Food (is hot lunch provided daily?) Yes/No Classroom supplies and equipment Other supplies (kitchen and office) Center liability / fire insurance Professional publications / memberships Staff training (in-service, conference fees & travel) Miscellaneous (postage, printing, advertising, special programs, transportation, license.) List miscellaneous expenses as separate line items if an item is in excess of $2,000. Total Expenses RESPONDENTS ARE ADVISED THAT THE VA ASSUMES NO RESPONSIBILITY TO AWARD A LEASE BASED UPON RESPONSES TO THIS ADVERTISEMENT.