The Amarillo VA Health Care System (AVAHCS) is seeking Open Market sources capable of meeting the requirement listed below. The acquisition will be accomplished using commercial item procedures in accordance with FAR Part 13. The North American Industry Classification System (NAICS) is 621511. Any Open Market firms who wish to identify their interests and capability to provide this service must provide information by notifying the Contract Specialist no later than NOON PM Central Time, September 27 2017. Notification shall be e-mailed to Lula Hill, at
[email protected]. DISCLAIMER This Source Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Notice that is marked as proprietary will be handled accordingly. In accordance with the Federal Acquisition Regulation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Notice. SCOPE: PERFORMANCE WORK STATEMENT Amarillo VA Health Care System, Pathology and Laboratory Medicine Services For Synovasure Testing SCOPE: The Amarillo VA Health Care System (VAHCS) Pathology and Laboratory Medicine Service (P&LMS) and Amarillo Orthopedic Department located in Amarillo, Texas, requests a Vendor to perform services in the area of peri-prosthetic joint infection (PJI) testing using synovial fluid analysis via Synovasure, an immunoassay measurement of synovial fluid alpha defensing, CRP, and hemoglobin to allow for rapid diagnosis of infection in patients who presents with atraumatic knee pain post procedurally. This specialized testing is beyond our scope of services to provide in-house. PERIOD OF PERFORMANCE The contract period of performance shall be a Base year plus 1-year option. The Period of Performance read as follows: Base Year January 1, 2018 through December 31, 2018 Option Year I January 1, 2019 through December 31, 2019 BILLING Vendor shall bill monthly in arrears and process the billing through the Government E-Invoice system. www.Tungsten-network.com VENDOR RESPONSIBILITIES The vendor shall provide all personnel, equipment, tools, materials, supervision, other items and non-personal services necessary to perform an immunoassay testing known as Synovasure as defined in the Performance Work Statement. The Vendor shall perform to the standards in this contract. The Vendor shall provide AVAHCS services for Synovasure to include: Alpha Defensing-Synovial Fluid (CPT code 83516) CRP-Synovial Fluid (CPT code 86140) Hemoglobin- Synovial Fluid (CPT code 84311) The Vendor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Vendors quality control program is the means by which he assures himself that his work complies with the requirement of this contract. The Vendor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Vendor shall agree to participate in an on-going Quality Assurance surveillance plan. The Vendor shall be evaluated by the Government under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primary focused on what the Government must do to ensure that the Vendor had performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Vendor shall provide specimen transportation kit boxes and all applicable forms necessary to perform the specific testing. AVHCS shall provide the information as requested on the Clinical Laboratory Test Requisition Form. The Vendor shall send the patients results to the lab department listed on the Requisition Form via secured fax 1-806-468-1801. The Vendor provides reports that summarize the findings of the patient s test. A detailed Synovasure report is generated for each patient, with assay results provided. ACCREDITATION: The Vendor shall provide all licenses, permits, and be able to meet accreditation and certificates required by law. The laboratory must be accredited by the College of American Pathologist (CAP) or be able to meet the Joint Commission and Clinical Laboratory Improvement Amendments (CLIA) (Public law 100-578) certifications. The Contractor will provide current copies of these records at the time of contract award and annually on the anniversary date of contract award to the COTR or, upon request. CONFDENTIALLTY/SECURITY The Contractor, Contractor employees, and Subcontractors shall be subject to the Privacy Act of 1974 and HIPAA of 1996. The contractor is not authorized to release any medical record information. The VAMC is the sole entity authorized to release this information upon written request submitted via facsimile or mail from the patient. The VAMC will provide the Contractor with access to pertinent patient medical information, within the existing privacy rules and regulations, for the purpose of providing coordinated comprehensive medical care. Contractors shall ensure the confidentiality of all patient information and shall be held liable in the event of the breach of confidentiality. The C and A requirements do not apply; a Security Accreditation Package is not required.