Sources Sought notice for provider of Occupational Health Physician and Medical Services to provide audiometric testing. This market research and Sources Sought notice is not a solicitation announcement and will not constitute any commitment by the Government. A market survey is being conducted to gain knowledge of potential qualified small business sources to determine if they can effectively compete for award of a Firm Fixed Price (FFP) contract with a base year and four option years. The U.S. Department of Agriculture’s (USDA) Food Safety an Inspection Service (FSIS), anticipates future procurement requirements for an established provider of Occupational Health Physician and Medical Services with national reach to include remote and rural areas. The company must have: a staff of board-certified occupational health staff to provide annual audiometric examination services for an estimated 7,800 FSIS HCP participants in accordance with OSHA 29 CFR 1910.95. the ability to provide audiometric examination services USDA’s ten districts to include rural and remote locations. The districts are listed below District 1 – Arizona, California, and Nevada District 2 – Florida, Georgia, Puerto Rico, South Carolina, and the U.S. Virgin Islands District 3 – Illinois, Indiana, Michigan, and Ohio District 4 – Louisiana, New Mexico, Oklahoma, and Texas District 5 – Alaska, American Samoa, Colorado, Guam, Hawaii, Idaho, Northern Mariana Islands, Montana, Nebraska, Oregon, Utah, Washington, Wyoming District 6 – Iowa, Minnesota, North Dakota, South Dakota, Wisconsin District 7 – Alabama, Kentucky, Mississippi, Tennessee District 8 - Connecticut, Massachusetts, Maine, New Hampshire, New York, Pennsylvania, Rhode Island, Vermont District 9 – Delaware, District of Columbia, Maryland, North Carolina, New Jersey, Virginia, West Virginia District 10 – Arkansas, Kansas, Missouri It is the intent of this effort to have audiometric examination examinations be made available to federal employees at all FSIS locations. There are approximately 175 field locations with employees needing services within the contracted areas. Services to be rendered by the contractor include but not limited to the following: Audiometric Tests Audiometric tests must include the following: Individual testing of right and left ears via air-conduction, pure-tone, hearing threshold measures at no less than 500, 1000, 2000, 4000, and 6000 hertz (Hz); the 8000 Hz threshold will be tested whenever the etiology of a hearing loss may be in question Testing must be conducted with audiometers which meet the specifications of and are maintained per the American National Standard Specifications for Audiometers, ANSI S3.6 Testing room ambient noise levels must conform to the American National Standard Maximum Permissible Ambient Noise Levels for Audiometric Test Rooms, ANSI S3.1 All audiograms obtained must meet the requirements of OSHA 29 CFR 1910.95, Occupational Noise Exposure, Appendix C: Audiometric Measuring Instruments A technician that performs audiometric tests must be responsible to an audiologist, otolaryngologist, or physician. Use of microprocessor-based or self-recording audiometers does not waive the qualification requirements for the tester. The professional notation must be recorded on each worker’s audiogram. Record Keeping The vendor shall have an electronic record keeping database that stores all MP Region’s audiogram tables or audiometric test charts as specified in 29 CFR 1910.95(m). For each employee tested, the database must provide a historical record that includes: Employee’s name Employee’s date of birth Job classification as of date of most recent audiogram Date and time of test Examiner’s name Date of last acoustic or exhaustive calibration of the audiometer Evaluation comment Hearing thresholds Brief indication of any significant problems noted by employee at time of test This is a Market Research and Sources Sought Notice only. No award will result from this Sources Sought Notice. There is no solicitation available at this time; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in accordance with the Federal Acquisition Regulation and its supplements. It is the contractor's responsibility to monitor the Government Point of Entry for the release of any solicitation. This Sources Sought Notice is not to be construed as a commitment by the FSIS or USDA to issue a solicitation or ultimately award a contract. Neither unsolicited proposals nor other kinds of offers will be considered in response to this Sources Sought Notice. This Source Sought Notice does not create an obligation on behalf of the Government to make an award of any contract pursuant to this announcement. The purpose of this sources sought synopsis is to determine the availability of qualified contractors to perform these services to include Certified Small Businesses, HUB Zone Certified Small Business Concerns, Section 8(a) contractors, Service-disabled Veteran-owned Small Businesses, Small Disadvantaged Businesses, Women-Owned Small Businesses and Large Business Concerns. The primary North American Industrial Classification System (NAICS) Code applicable to this requirement is 621340 “Offices of Physical, Occupational and Speech Therapists, and Audiologists.” The size standard for which is a concern, including its affiliates whose average annual gross revenue does not exceed $8.0 million for the past three fiscal years. Consideration shall be given in response to the following: 1). Limitation of Subcontract - Under Federal Acquisition Regulation (FAR) guidelines [48 CFR 52.219-14(b) (1)], the prime contractor must have the capability to perform at least 50% of the contract work with his/her own employees. Does your firm meet this criterion? Answer: Yes or No. (2) Medical Surveillance Examinations - Discuss how your network of can provide pre-employment exams anywhere in U. S. and Puerto Rico and provide results within 5 business days of examination. (3) Describe how your company would assures that the practitioner in the field would conduct the testing? What facilities would they use? How would the testing be planned? (4) Availability of staff and/ or Clinics in the Geographical Area - Discuss how your company will provide testing to all of USDA’s districts to include rural and remote locations. (5). Record Keeping Capabilities - Discuss how you would provide record to meet the FSIS requirements, his should include audiometric data. Discuss how you would provide a client specific portal for scheduling, examinations query, examination results, and status reporting. RESPONSE INSTRUCTIONS Responses are requested with the following information: The above requested information shall not exceed a total of ten (10) pages on 8.5" x 11" paper, 12 point Times New Roman font, with a minimum of one (1) inch margins all around. Please do not provide standard marketing brochures or catalogs. Responses will be evaluated on the basis of demonstrated functional capability. Responses are due no later than 17 June 2022, 2:00pm. EDT. Responses received after this date and time may not be reviewed. Response should be submitted via email to George Baptist III, Contract Officer, at
[email protected]. In the subject line of your email, state: "Response to Audiometric Testing Services." No responses will be accepted by mail or fax. Submittals will not be returned. Telephonic responses will not be honored. NOTE: This is not a Request for Proposal, only a Request for Information. No award will result from this Notice of Sources Sought. FY22HCP Sources Sought notice for provider of Occupational Health Physician and Medical Services to provide audiometric testing. This market research and Sources Sought notice is not a solicitation announcement and will not constitute any commitment by the Government. A market survey is being conducted to gain knowledge of potential qualified small business sources to determine if they can effectively compete for award of a Firm Fixed Price (FFP) contract with a base year and four option years. The U.S. Department of Agriculture’s (USDA) Food Safety an Inspection Service (FSIS), anticipates future procurement requirements for an established provider of Occupational Health Physician and Medical Services with national reach to include remote and rural areas. The company must have: a staff of board-certified occupational health staff to provide annual audiometric examination services for an estimated 7,800 FSIS HCP participants in accordance with OSHA 29 CFR 1910.95. the ability to provide audiometric examination services USDA’s ten districts to include rural and remote locations. The districts are listed below District 1 – Arizona, California, and Nevada District 2 – Florida, Georgia, Puerto Rico, South Carolina, and the U.S. Virgin Islands District 3 – Illinois, Indiana, Michigan, and Ohio District 4 – Louisiana, New Mexico, Oklahoma, and Texas District 5 – Alaska, American Samoa, Colorado, Guam, Hawaii, Idaho, Northern Mariana Islands, Montana, Nebraska, Oregon, Utah, Washington, Wyoming District 6 – Iowa, Minnesota, North Dakota, South Dakota, Wisconsin District 7 – Alabama, Kentucky, Mississippi, Tennessee District 8 - Connecticut, Massachusetts, Maine, New Hampshire, New York, Pennsylvania, Rhode Island, Vermont District 9 – Delaware, District of Columbia, Maryland, North Carolina, New Jersey, Virginia, West Virginia District 10 – Arkansas, Kansas, Missouri It is the intent of this effort to have audiometric examination examinations be made available to federal employees at all FSIS locations. There are approximately 175 field locations with employees needing services within the contracted areas. Services to be rendered by the contractor include but not limited to the following: Audiometric Tests Audiometric tests must include the following: Individual testing of right and left ears via air-conduction, pure-tone, hearing threshold measures at no less than 500, 1000, 2000, 4000, and 6000 hertz (Hz); the 8000 Hz threshold will be tested whenever the etiology of a hearing loss may be in question Testing must be conducted with audiometers which meet the specifications of and are maintained per the American National Standard Specifications for Audiometers, ANSI S3.6 Testing room ambient noise levels must conform to the American National Standard Maximum Permissible Ambient Noise Levels for Audiometric Test Rooms, ANSI S3.1 All audiograms obtained must meet the requirements of OSHA 29 CFR 1910.95, Occupational Noise Exposure, Appendix C: Audiometric Measuring Instruments A technician that performs audiometric tests must be responsible to an audiologist, otolaryngologist, or physician. Use of microprocessor-based or self-recording audiometers does not waive the qualification requirements for the tester. The professional notation must be recorded on each worker’s audiogram. Record Keeping The vendor shall have an electronic record keeping database that stores all MP Region’s audiogram tables or audiometric test charts as specified in 29 CFR 1910.95(m). For each employee tested, the database must provide a historical record that includes: Employee’s name Employee’s date of birth Job classification as of date of most recent audiogram Date and time of test Examiner’s name Date of last acoustic or exhaustive calibration of the audiometer Evaluation comment Hearing thresholds Brief indication of any significant problems noted by employee at time of test This is a Market Research and Sources Sought Notice only. No award will result from this Sources Sought Notice. There is no solicitation available at this time; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized in accordance with the Federal Acquisition Regulation and its supplements. It is the contractor's responsibility to monitor the Government Point of Entry for the release of any solicitation. This Sources Sought Notice is not to be construed as a commitment by the FSIS or USDA to issue a solicitation or ultimately award a contract. Neither unsolicited proposals nor other kinds of offers will be considered in response to this Sources Sought Notice. This Source Sought Notice does not create an obligation on behalf of the Government to make an award of any contract pursuant to this announcement. The purpose of this sources sought synopsis is to determine the availability of qualified contractors to perform these services to include Certified Small Businesses, HUB Zone Certified Small Business Concerns, Section 8(a) contractors, Service-disabled Veteran-owned Small Businesses, Small Disadvantaged Businesses, Women-Owned Small Businesses and Large Business Concerns. The primary North American Industrial Classification System (NAICS) Code applicable to this requirement is 621340 “Offices of Physical, Occupational and Speech Therapists, and Audiologists.” The size standard for which is a concern, including its affiliates whose average annual gross revenue does not exceed $8.0 million for the past three fiscal years. Consideration shall be given in response to the following: 1). Limitation of Subcontract - Under Federal Acquisition Regulation (FAR) guidelines [48 CFR 52.219-14(b) (1)], the prime contractor must have the capability to perform at least 50% of the contract work with his/her own employees. Does your firm meet this criterion? Answer: Yes or No. (2) Medical Surveillance Examinations - Discuss how your network of can provide pre-employment exams anywhere in U. S. and Puerto Rico and provide results within 5 business days of examination. (3) Describe how your company would assures that the practitioner in the field would conduct the testing? What facilities would they use? How would the testing be planned? (4) Availability of staff and/ or Clinics in the Geographical Area - Discuss how your company will provide testing to all of USDA’s districts to include rural and remote locations. (5). Record Keeping Capabilities - Discuss how you would provide record to meet the FSIS requirements, his should include audiometric data. Discuss how you would provide a client specific portal for scheduling, examinations query, examination results, and status reporting. RESPONSE INSTRUCTIONS Responses are requested with the following information: The above requested information shall not exceed a total of ten (10) pages on 8.5" x 11" paper, 12 point Times New Roman font, with a minimum of one (1) inch margins all around. Please do not provide standard marketing brochures or catalogs. Responses will be evaluated on the basis of demonstrated functional capability. Responses are due no later than 17 June 2022, 2:00pm. EDT. Responses received after this date and time may not be reviewed. Response should be submitted via email to George Baptist III, Contract Officer, at
[email protected]. In the subject line of your email, state: "Response to Audiometric Testing Services." No responses will be accepted by mail or fax. Submittals will not be returned. Telephonic responses will not be honored. NOTE: This is not a Request for Proposal, only a Request for Information. No award will result from this Notice of Sources Sought.