SOURCES SOUGHT NOTICE This is a sources sought announcement is for information and planning purposes only; it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the government to award a contract. A contract may not be awarded as a result of this sources sought announcement. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified service disabled veteran owned small businesses, veteran owned small businesses, 8(a), hubzone and other small businesses interested and capable of performing the work. Documentation of technical expertise must be presented in sufficient detail for the government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) duns number (f) cage code (g)tax id number (h) type of small business, e.g. services disabled veteran owned small business, veteran-owned small business, 8(a), hubzone, women owned small business, small disadvantaged business, or small business hubzone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. SYNOPSIS: The Martinsburg VA Medical Center (VAMC) is seeking to contract with a Contractor for two (2) Medical Technologists. These services will be provided to the Martinsburg Veterans Affairs Medical Center (VAMC) located in Martinsburg, West Virginia. THE SCOPE OF SERVICE INCLUDES BUT IS NOT LIMITED TO: The MT will work under the supervision of the Laboratory Director, and the direction of the Laboratory Supervisors. Duties of the Medical Technologist(s) include, but are not limited to: Performs a full range of technical services in the laboratory as required by their specialty. All services shall be performed in accordance with the standards of The Joint Commission (TJC), College of American Pathologists (CAP), VHA Regulations, policies and procedures of the Martinsburg VAMC, and Rules and Bylaws of the medical staff. Performs specimen collection/phlebotomy to obtain the appropriate specimen for testing. Evaluates the suitability of the specimen for analysis, requesting new specimen if determined to be unusable. Prepares specimens for analysis, insuring that the physiologic state of the specimen properties is maintained. Selects, performs, evaluates and monitors the performance of test procedures using manual and/or instrumental techniques in accordance with established protocols. Recognizes and reacts to indicators of malfunction; locates and implements corrections. Conducts quality control procedures on equipment, reagents, and products and maintains proper records for quality control reports. Calibrates, standardizes, adjusts and maintains instruments on which trained. Verifies correct instrument operation using established procedures and quality control checks and monitoring. Performs instrument maintenance, quality control, calibration, instrument troubleshooting, etc. Identifies the cause of common problems and makes simple repairs. Evaluates the validity of data in relation to the test system and accepted assay procedures. Correlates quantitative data with patient data (i.e., history, medications) to verify results. Performs additional tests to clarify or confirm abnormal patient results. Recognizes abnormal results that require immediate attention by a physician and reports them directly. Responsible for the generation of laboratory results from the work area into the laboratory computer system and for the editing and verification of the results recorded into the computer system. Tests ordered as STAT must have results verified and released into the LIS within one (1) hour. Reporting/Documentation Requirements. Releases verified (within quality control guidelines) patient results to the LIS. All patient test results are entered and verified into the VA computer system, VISTA/Computerized Patient Record System (CPRS). All analyzers are interfaced, but the tech is responsible for checking the results for accuracy before verifying. Some manual entry of results will be necessary such as manual WBC Differentials, microscopics and kit or manual testing. This includes documentation of physician notification of critical lab results. Quality Control is documented in the appropriate logs for each department. The medical technologist must be competent to complete procedures in the areas of (Chemistry, Hematology/Coagulation, Urinalysis, Toxicology, limited Microbiology, and Immunohematology (Blood Bank). The generalist will perform as an experienced phlebotomist. The generalist will demonstrate full competency in these sections of the laboratory. The technologist must have a good working knowledge of every section within the clinical laboratory to maximize the workforce and cover when emergency and/or shortage of personnel situations demonstrate a need. The medical technologist may be asked to perform other duties as required. The technologist must have a working knowledge of the College of American Pathologists (CAP) standards. Workload volume will vary daily. The medical technologist shall be expected to cooperate with and participate in all routine duties or functions related to Pathology and Laboratory Medicine Service. The generalist is cross trained to provide coverage as assigned in all sections of the laboratory when required training is met. The Supervisory Medical Technologists, Lab Manager, and/or Chief, PLMS shall monitor performance through direct observation as well as seek input from other Pathology & Laboratory Medicine staff (pathologists, technologist & administrative staff). Quality of work shall be monitored on an on-going, daily basis. The Contracting Officer Representative (COR), or his/her designee shall be responsible for monitoring contract compliance and for verifying that services called for under the contract attested to by the Contractor have been received. Listings of instrument manufacturers throughout this performance work statement are not intended to be all-inclusive. Rather, it is to give a representative list of instrumentation currently utilized by medical technologists and is subject to change throughout the life of the contract as technology changes. In Chemistry/Immunochemistry instrumentation is the Beckman Automation Line, Beckman DXC, Beckman DXI, and Biorad Turbo. The Medical Technologist will perform chemistry tests on blood, serum, and urine, through the use of current instrumentation. The Medical Technologist is also responsible for performing emergency procedures. In Hematology/Coagulation/Urinalysis, the Medical Technologist will be responsible for performing CBC S, automated and manual WBC differentials, red cell morphology, sedimentations rates, prothrombin times, partial thromboplastin times using instrumentation which includes the Sysmex XN, and Stago Max. In Urinalysis, the Medical Technologist will perform chemical and microscopic urinalysis through the use of the Iris Velocity iQ System as well as manual tests, including suboxone, oxycodone, and pregnancy tests. Fecal Immunological Tests are performed using the Diana OC Sensor. Responsibilities in Transfusion Medicine include a variety of procedures including typing, antibody screening and cross-matching blood (both routine and stat), and processing blood received from the American Red Cross (ARC) and surrounding hospitals. The Medical Technologist also conducts suspected transfusion reaction work-ups, issues blood and components to wards and operating room, processes platelets and cryoprecipitate, thaws FFP, releases uncross-matched blood when needed following appropriate protocol, orders blood through the ARC when needed, and assures appropriate records are complete. Automated testing is performed on the Ortho Vision. Knowledge of both tube and gel methods in Blood Bank as well as knowledge of the VBEC system, or a similar automated blood bank electronic record system is required. In microbiology, the Medical Technologist will read STAT gram stains, set up cultures, perform molecular testing on the GenXPert, perform kit testing and utilize proper collection technique for drawing blood cultures. The Medical Technologist shall be competent in collection/venipuncture technique for collecting blood specimen from patients. The Medical Technologist must have experience with a laboratory computer system integrated with the patient medical record. The Medical Technologist must be familiar with and comply with College of American Pathology (CAP), The Joint Commission (TJC), and Federal Drug Administration (FDA) regulatory requirements that apply to the laboratory and blood bank. The Medical Technologist shall be required to dress in a professional manner. The Medical Technologist(s) shall be required to participate in the Martinsburg VAMC orientation procedures for newly assigned employees to include regulations specific to their professional specialty and hospital and VHA policy and procedures. The Medical Technologist(s) may be exposed to surroundings which involve moderate risks or discomfort which require special precautions, i.e., infectious diseases, verbal and physical abuse from the emotionally disturbed patient. The Medical Technologist(s) may have personal contact with patients, family, visitors and other employees, including contract employees of various VA services. Contact with patients is for the purpose of medical care and information sharing as it relates to the medical care and special requirements. Care provided will respect and integrate the patient s beliefs, values and cultural influences. Contact with physicians and other ancillary services personnel are required for information sharing and consultation. Contact with visitors and family members is required for information sharing as it relates to a particular patient. Ages of patients served may vary greatly and include young (20s and 30s years of age); middle-aged (40s and 50s years of age); and older patients (60 and upwards). All interested and qualified parties should provide the following information via email to me. Any questions please contact me by email only. Phone calls will not be accepted. My point of contact information is listed below. Capability statement Socio-economic status (service-disabled veteran owned small business, veteran owned small business, 8(a), hub, women owned small business or large business) GSA/FSS/SEWP schedule number (if available) Company information including point of contact info I am proposing NAICS code 561320 (temporary help services). If you believe a better NAICS code can be used please provide it. The applicable NAICS code is: 561320 Temporary Help Services. Response date (deadline): Monday December 16th, 2019. For planning and scheduling purposes, to insure being included in our market research for this procurement, responses must be received no later than close of business on Monday December 13th, 2019. Time permitting, responses received after that date may be included in our research but cannot be guaranteed. Contracting office address: Department of Veteran Affairs 510 Butler Ave Building 306A Martinsburg, WV 25401 Point of contact: George Sherrin Contracting Officer
[email protected] Notice to potential offerors: all offerors who provide goods or services to the United States Federal Government must be registered at System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any offeror to have completed their business online representations and certifications application (orca). Additionally, all service disabled veteran owned businesses or veteran owned businesses who respond to a solicitation on this project must be registered with the department of veterans affairs center for veterans enterprise vetbiz registry located at https://www.vip.vetbiz.va.gov/. All interested offerors should submit all requested information state above by email only to
[email protected] by the response date stated above. No phone calls will be accpeted. Reference the following in the subject field of the email: medical technologist *this is a market survey for informational and planning purposes only. This is not a solicitation and does not obligate the government to issue a solicitation. Please be advised that the government will not pay for any information submitted under this announcement.*