Update August 4, 2023 The purpose of this DRFP Amendment is to post Questions and Answers received. At this time, any further questions or comments should be held until the Final RFP is released. -------------------------------------------------------------------------------------------------------- Update June 26, 2023 The purpose of this posting is to provide the industry with the correction regarding the due date for questions related to the draft RFP and update the email address. *Correction: L.7. COMMUNICATIONS REGARDING THIS DRAFT SOLICITATION a) Questions shall be submitted in writing only to the e-mail addresses below by, 2:00 p.m. EDT July 7, 2023. Late questions or comments are not guaranteed a response. Oral communications are not acceptable in response to this solicitation. The email shall cite the draft solicitation number and be directed to the following Government representatives: Email to Ola Charles at:
[email protected] Include in Subject Line: Solicitation # 80LARC23R0001 for CMOE II b) Questions or comments shall not be directed to the technical activity personnel. Reference Attachment 7, Communications Blackout Notice. Violation of the blackout notice may be grounds for proposal disqualification. -------------------------------------------------------------------------------------------------------- Update June 21, 2023 The purpose of this DRFP Amendment is to post the following information from the Pre-solicitation Conference that was held on 6/21/2022: - Conference Presentation - Conference Attendee List ------------------------------------------------------------------------------------------------------------------------- UPDATE June 7, 2023 This solicitation is a Draft Request for Proposal (DRFP) issued pursuant to NASA FAR Supplement (NFS) 1815.201. Potential offerors are encouraged to comment on all aspects of the draft solicitation, including the requirements, CLIN structure, schedules, proposal instructions, and evaluation approaches, any perceived safety, occupational health, security, environmental, export control, and/or other programmatic risk issues associated with performance of the work. Potential Offerors are requested to identify unnecessary or inefficient requirements. The Government IS NOT requesting proposals in response to this DRFP, does not intend to award a contract on the basis of this DRFP, and will not pay for any information received regarding this DRFP. Therefore, any references to submission of a completed SF33 are not applicable to this DRFP. Comments regarding the DRFP should be submitted electronically in writing, to Ola Charles, Contracting Officer, at
[email protected]. by 2:00 PM EDT, July 7, 2023. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately. However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response. The Government will consider all comments received in preparation of the Final RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP. Some DRFP questions and comments may receive a posted response to the GPE if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation. The Government may also respond via the GPE to comments and/or questions received following the issuance of the Final Request for Proposal (RFP). A virtual pre-solicitation conference is planned for June 21, 2023. Reference DRFP Section L provision L.8, Preproposal/Pre-Bid Conference (1852.215-77), for details on the conference as well as details regarding one-on-one discussions. Final questions/comments are requested in response to this DRFP no later than 2:00 PM EDT July 7, 2023 in accordance with DRFP Section L provision L.7, Communications Regarding this Draft Solicitation. DRFP Section L contains important information on proposal preparation. DRFP Section M sets forth the evaluation criteria and method for award. The CMOE II procurement will be conducted as a full and open competition under NAICS code 561210, Facility Support Services, Size Standard of $47million. Potential offerors should ensure its company is listed in the online database(s) for the following: System for award management: https://www.sam.gov/SAM/ U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212 Reports: https://vets4212.dol.gov/vets4212/ Date Universal Numbering System (and the transition to the US Government’s unique entity identifier (UEI)): https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-information-kit/unique-entity-identifier-update The successful offeror must pass an Equal Employment Opportunity (EEO) clearance before contract award (See FAR 22.805). The following are ESTIMATED key milestone dates (NOTE: These are estimated dates only and may change at any time). Milestone Date Pre-solicitation Conference June 21, 2023 Industry Comments Due (DRFP) July 7, 2023 RFP Issuance July, 2023 Proposals Due August, 2023 Award March, 2023 Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. It is the potential offerors responsibility to monitor the websites for updates. ................................................................................................................................................................................................................. UPDATE February 22, 2023 The purpose of this amendment is to post the updated Draft CMOE II Statement of Work (SOW) and Data Requirements Description (DRD) for review and comment. These are draft documents only, not the CMOE II Draft Request for Proposal (RFP). Responses should be received by March 8, 2023. Please indicate if it is acceptable to add you company’s name and POC information to an interested vendor list that we intend to post on SAM.gov for the purpose of facilitating partnering and subcontracting possibilities. This notice is not to be construed as a commitment by the Government, nor will the Government pay for the information submitted in response. If additional information is released, it will be available on www.sam.gov. It is the offeror's responsibility to monitor this website for the release of information. Potential offerors will be responsible for downloading their own copy of all information. ................................................................................................................................................................................................................. UPDATE February 10, 2023 The purpose of this posting is to provide industry with a schedule update for planning purposes. (NOTE: these are estimated dates only and may change at any time): Draft RFP Issuance – April 2023 Pre-Solicitation Conference – April 2023 RFP Issuance – June 2023 Award – March 2024 If you have questions or comments, please contact Ola Charles at
[email protected]. .................................................................................................................................................................................................................. UPDATE MAY 27, 2022 This is a modification to the combined Request for Information (RFI)/Sources Sought (SS) notice entitled “Center Maintenance, Operations, And Engineering (CMOE) II” which was posted on Apr 15, 2022. The purpose of this notice is to provide industry with a notice for an Industry Day/Site Visit and to identify key upcoming milestones. An Industry Day/Site Visit will be held on June 21, 2022 at the Pearl Young Theater, Building 2102, Room 108, 10 West Taylor Street, Hampton, VA and virtually via Microsoft Teams (link to be provided to those that register as indicated below). INDUSTRY DAY/SITE VISIT (June 21, 2022): Opening Remarks & Center Overview: 9:00 AM EDT (Pearl Young Theater) Site Visit & Guided Facilities Tour: ~ 9:30 AM – 12:00 PM EDT; Starts at the Pearl Young Theater immediately after the opening remarks and center overview. Required Personal Protective Equipment (PPE): Attendees that plan to participate in the guided facilities tour are required to bring steel toe shoes, hard hat, hearing protection, and safety glasses. PPE will not be provided and attendees will not be able to participate without the required PPE. Virtual Site Visit Information: Publicly available virtual tours can be accessed at https://oh.larc.nasa.gov/oh/. ONE-ON-ONE INDUSTRY MEETINGS (June 21, 2022 – June 23, 2022): At the conclusion of the facilities tour and two (2) days following, industry representatives will have the opportunity for one-on-one meetings with members of the NASA Requirements Development Team (RDT). These meetings will be limited to 45 minutes and are required to be scheduled in advance of the Industry Day/Site Visit. The meetings will allow industry to ask questions and provide additional input regarding sources sought submissions and feedback regarding the information requested in the combined RFI/SSS notice. June 21, 2022 (Tuesday) 1:00 PM – 5:00 PM ET June 22, 2022 (Wednesday) 9:00 AM – 5:00 PM ET June 23, 2022 (Thursday) 9:00AM – 5:00 PM ET One-on-one meetings will be scheduled on a first-come, first-served basis and held both in-person and virtually (See registration information below). Information presented at the Industry Day/Site Visit, guided facilities tour, and one-on-one meeetings will be unclassified. REGISTRATION: To register for the Industry Day/Site Visit and to schedule a one-on-one meetings, if desired, please provide a list of planned participants (in person limited to two (2) per company) as soon as possible, and no later than 2:00 PM (Eastern time) on Tuesday, June 14, 2022 , to Ola Charles via e-mail at
[email protected]. The e-mail shall include a list of planned participants, with full names and e-mail addresses, including the participants' citizenship. The e-mail shall also indicate if participants will attend in person and virtual. In-Person Participants: The Industry Day/Site Visit will be strictly limited to U.S. citizens and three (3) individuals from each represented company. Virtual Participants: Microsoft Teams is required to access the Industry Day Opening Remarks & Center Overview and One-on-One Meetings. If you plan to participate virtually, please email each attendee’s name, title, company, and email address to Ola Charles at
[email protected] by June 14, 2022 . A Teams meeting invite will be e-mailed to those attendees whose e-mail addresses were provided by the due date. If you haven’t received the invite by June 20, 2022, please send a status request to the same email address. A teleconference phone line will also be included with the Teams virtual meeting invite for those who need to dial-in. The in-person guided facilities tour will not be available to those participating virtually. Please limit virtual attendance via Microsoft Teams to three (3) people per organization to ensure adequate bandwidth for the forum. Information provided at the Industry Day/Site Visit will be posted on the Governmentwide Point of Entry (GPE) website: SAM.gov. Note that this Industry Day/Site Visit is being held during the market research and acquisition planning phase. Attendance at the Industry Day/Site Visit is neither required nor a prerequisite for proposal submission. The following are ESTIMATED key milestone dates (NOTE: these are estimated dates only and may change at any time): Industry Day/Site Visit – June 21, 2022 Draft RFP Issuance – October 2022 Pre-Solicitation Conference – October 2022 RFP Issuance – December 2022 Award – October 2023 No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released it will be synopsized at the GPE website: SAM.gov. It is the potential offeror’s responsibility to monitor these sites for the release of any solicitation or synopsis. If you have questions or comments about the Industry Day/Site Visit, please contact Ola Charles at
[email protected]. ................................................................................................................................................................................................................... National Aeronautics and Space Administration/Langley Research Center (NASA/LaRC) is issuing this combined Request for Information (RFI)/Sources Sought (SS) to receive input from interested firms for the CMOE II follow-on procurement. This notice is issued for information and planning purposes, intended to provide industry the opportunity to verify and provide input regarding the reasonableness and feasibility of the current contract structure and SOW requirements. In addition, input from interested sources (both primes and subcontractors) will allow NASA/LaRC to assess the capabilities of industry to meet the CMOE II requirements, foster partnering among interested firms, and to promote competition. As part of NASA/LaRC’s efforts, this sources sought notice is issued to identify interested sources (prime and subcontractors) and to seek capability statements from interested firms to identify sources capable of satisfying NASA/LaRC’s requirements. This includes all socioeconomic categories of Small Businesses and Historically Black Colleges and Universities (HBCU)/Minority Institutions (MI), and members of the underserved communities as defined by Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government. This information will be considered for the purposes of determining the appropriate level of competition and/or small business and HBCU/MSI subcontracting goals for CMOE II. The Government reserves the right to consider a Small, 8(a), Women-owned (WOSB), Service-Disabled Veteran (SD-VOSB), Economically Disadvantaged Women-owned Small Business (EDWOSB) or HUBZone business set-aside based on responses received. The current CMOE contract is a hybrid Cost Plus Award Fee (CPAF), Cost Plus Fixed Fee (CPFF) and Firm-Fixed-Price FFP contract with a ten (10) year period of performance, ending on January 31, 2024. The base portion of the contract is CPAF and the Indefinite Delivery Indefinite Quantity (IDIQ) portion allows for both FFP, CPFF and CPAF task orders to be issued. The contract supports NASA/LaRC in the areas of institutional and research operations, maintenance, and engineering. These technical services include research facilities operations (e.g., highly specialized wind tunnels, laboratories, test stands, instrumentation calibration/repair); central utilities operations (e.g., steam, compressed air, electrical power distribution, potable water); technology development/administration (e.g., Facility Automation Systems [FAS], Data Acquisition Systems [DAS]); research and institutional facility maintenance (e.g., preventive maintenance, trouble calls, Reliability Centered Maintenance [RCM], Facility Condition Assessment [FCA]); and facility engineering (e.g., design, construction, configuration management, tactical engineering, pressure system recertification, project management/planning support). Also posted with this notice is a recent version of the current CMOE Statement of Work provided for information purposes only and a reflection of services anticipated for the follow-on procurement. INSTRUCTIONS FOR CAPABILITY STATEMENTS: Interested firms having the required capabilities to meet the CMOE II requirements described herein are provided the opportunity to submit a capability statement and provide additional input requested in this this RFI/SS of no more than 10 pages . Specifically indicate your interest in performing as a prime and/or subcontractor and provide specific details that would demonstrate your firm’s the ability to perform all aspects of the effort (see current CMOE SOW provided for information purposes only). Section 1: Provide the following information regarding your firm: (a) CAGE Code, name and address of firm, point of contact (including phone number and email), size of business, average annual revenue for past 3 years and average number of employees for last 3 years; (b) type of business and number of years in business: indicate large, small, small disadvantaged, 8(a), women-owned, veteran-owned, service-disabled-veteran owned, HUBZone small businesses, and Historically Black Colleges and Universities/Minority Institutions; (c) Affiliate information: parent company, joint venture partners, potential teaming partners, prime contractor (if potential subcontractor) or subcontractors (if potential prime contractor); and (d) Indicate if your interest is as a potential prime contractor or subcontractor. Specifically, indicate if your firm DOES NOT wish to be placed on an Interested Sources List. If a firm does not object to being on the CMOE II Interested Sources List, NASA/LaRC will post the company’s name and POC information on sam.gov to foster partnering and subcontracting. There is no requirement to be on the interested sources list to participate in the future . Interested firms may also add their information using the sam.gov “Interested Vendors” function for this acquisition/procurement. Section 2: Detail your firm’s (a) ability to perform all or any aspects of the effort; (b) list of customers covering worked performed within the past three (3) years (if applicable, please list at least 3 customers) highlighting relevant work performed, technical description, contract number, contract type, dollar value of each procurement, NAICS code, and procurement and technical points of contact (email address and phone number). If a small business concern is interested to participate at the prime contractor level, provide specifics details reflecting your capabilities to perform the broad requirements and note the requirement to comply FAR 52.219-14, Limitations on Subcontracting regarding similarly situated firms. Section 3: Provide input regarding the (a) current contract structure, particularly the contract type (CPAF for the core services and IDIQ for work that cannot be adequately defined up front); (b) suggestions regarding contract type (e.g., CPAF versus CPFF versus other) for the CMOE II services, including input regarding award term evaluation criteria/parameters to assess performance and to motivate excellence in performance; and (c) input regarding the performance period (current CMOE contract is 10 years), particularly related to the pros/cons to extend the performance period beyond 5 years (e.g., 7 years, 10 years). Section 4: NASA/LaRC is transforming as the Agency and Center transform to meet the future state of work related the Covid pandemic. Provide any input that NASA/LaRC should consider how it can more efficiently and effectively meet the CMOE II mission requirements, areas to consider to advance the ability to achieve a hybrid of on and off-site performance recognizing the nature of the CMOE requirements, and areas NASA/LaRC should consider to modernize its operations across all aspects including the IT infrastructure. Please advise if the requirement is considered to be a commercial or commercial-type product. A commercial item is defined in FAR 2.101. Separate from the capability statement and associated page limit identified above, NASA/LaRC is also seeking input form industry in support of NASA’s commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA) and Executive Order (EO) 13985, Advancing Racial Equity and Support for Underserved Communities Through the Federal Government, NASA/LaRC is seeking input to advance DEIA and remove barriers for members of underserved communities related to this requirement. Interested firms are highly encouraged to gain a full understanding of the EO and NASA’s strategic plans to meet the EO. The following is provided for reference only https://www.nasa.gov/press-release/nasa-launches-mission-equity-seeks-public-input-to-broaden-access. Input is sought for strategies to advance DEIA which includes, but not limited to: Provide input regarding potential barriers to equity and approaches/input that will contribute to the success of the NASA/LaRC mission in an equitable environment in the performance of the CMOE II contract. Approaches that NASA/LaRC can take to foster and advance reaching underserved or underrepresented communities for this procurement opportunity, Strategies NASA/LaRC should consider fostering a more diverse and inclusive contractor/subcontractor workforce, Considering the cumulative scope of the CMOE II requirements, what challenges and opportunities should be considered by NASA/LaRC to maximize opportunities for small business concerns? Novel/innovative contracting strategies that NASA/LaRC should consider making it more conducive for small businesses to participate in this procurement, including approaches to streamline the pre-award competitive process (e.g., industry conferences, proposal instructions) and post-award activities/requirements (e.g., reporting). Estimated award date for this contract is on/about October 1, 2023. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. With the exception of the Interested Sources List that the government does intend to post on sam.gov unless a firm indicates otherwise, NASA/LaRC will not affirmatively release any information received in response to this RFI/SS to the public but may use information received in developing the best approach for a contract strategy, and therefore such information may be recognizable to the interested party who submitted it. Any information submitted in response to this RFI/SS that is marked as “Confidential Commercial or Financial Information” will be considered as voluntarily submitted in accordance with the Freedom of Information Act. No solicitation exists; therefore, do not request a copy of a solicitation. If additional information is released it will be available on www.sam.gov. It is the interested firm’s responsibility to monitor this website for the release of information, synopsis, and/or solicitation. Potential offerors will be responsible for downloading their own copy of all information. Interested firms are encouraged to select “Follow” in SAM.GOV for the posting of this acquisition/procurement to receive updates and changes. All responses should be directed to the point of contact identified below. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by NASA to form a binding contract. NASA is under no obligation to issue a solicitation or to award any contract on the basis of this RFI/SS. NASA will not pay for any information solicited under this RFI/SS. Although NASA LaRC will consider all information provided by potential sources, respondents will not be notified of the results of the review. Responses shall be submitted in writing, via email, to Ola A. Charles at LaRC-CMOE-II @mail.nasa.gov. Please reference “CMOE II RFI-SS” in any response.