The Department of Veterans Affairs (VA), Technology Acquisition Center (TAC), intends to issue a Request for Proposal for Real-Time Location Services (RTLS) at various sites within VISN 19. VA intends to issue a Request for Proposal on an Other Than Full and Open Competition basis in accordance with Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Please see Sources Sought Notice 36C10A20Q0159 and attached Performance Work Statement. This notice of intent is not a request for competitive quotes or proposals. However, in accordance with FAR 5.207(c)(16)(ii), all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The primary North American Industry Classification System (NAICS) is 541519 and size standard is 150 Employees. VA intends to award a single award Indefinite-Delivery-Indefinite-Quantity (IDIQ) with a minimum of $10k and a maximum of $5M. The IDIQ will include a 3-year ordering period. Although not limited to this, VA expects to issue a task order in FY20 for site assessments only at each site. Additional task orders may be placed throughout the ordering periods for additional RTLS requirements. The intention is for each site to have a separate task order. The following is the scope of work: SCOPE OF WORK The Contractor shall provide the services, hardware, and software required by individual Task Orders to enable VHA to procure solutions and technical expertise across the suite of CenTrak® RFID/RTLS enabling technologies to support the needs at individual VA medical facilities (VAMC) and community-based outpatient clinics (CBOCS) within VISN 21. Contracts awarded will be task orders (TO) applied to this Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract that will provide RTLS hardware, software, documentation, and, incidental services to authorized users in VHA. Incidental services include end user acceptance testing, training, warranty and maintenance services, and technical engineering services. Hardware and software delivery and installation, as well as performance of associated acceptance testing, training and warranty and maintenance services, will be required at the VISN 21 sites. The scope of this contract shall include seven health care systems (HCS) within VISN 21, including up to one HCS that have no implementation. The CBOC s currently have no implementation. Work can include expansion of current sites, completion of implementation already started, and new implementations. Please review the following information, to include the attached DRAFT Performance Work Statement and provide any questions, comments, or recommendations. Once the RFP is issued, there will be a quick turnaround for proposals. Please use this time to address any RFP questions you may have, as extensions may not be able to be provided. VA may not respond directly to each question during this stage, but will consider all comments for the final RFP version. In addition, please address the following questions and provide a response to Luke Makenzie at
[email protected] by noon on June 5. Competition VA intends to use Tiered Evaluations as follows: Tiered evaluations including large business concerns. When including a large business tier, the Contracting Officer shall: (2) Synopsize the procurement in accordance with FAR Subpart 5.2 as a tiered evaluation. The Federal Business Opportunities Notice will include the words TIERED EVALUATIONS in the subject line. (3) Evaluate the offers, if any, submitted by SDVOSB concerns. If no offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the SDVOSB set-aside, document the basis for not making an award within this tier as prescribed in subsection (f) below, and proceed to the set-aside for VOSB concerns. (4) Evaluate the offers, if any, submitted by VOSB concerns. If no offers were submitted by VOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the VOSB set-aside, document the basis for not making an award within this tier as prescribed in subsection (f) below, and proceed to the set-aside for other small business concerns. (5) Evaluate the offers, if any, submitted by other small business concerns. If no offers were submitted by other small business concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the set-aside for other small businesses, document the basis for not making an award as a set-aside as prescribed in subsection (f) below, and proceed to the large business tier. (6) Evaluate the offers, if any, submitted by large business concerns. If no offers were submitted by large business concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, cancel the solicitation, document that cancellation in a memorandum for the record, and conduct additional market research to inform a follow-on acquisition strategy. Evaluation VA intends to evaluate proposals on the following basis: FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on price and other factors considered. In accordance with FAR 13.106-2, offers will be evaluated in an efficient and minimally burdensome fashion. Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations of offers are not required. Contracting offices may conduct comparative evaluations of offers. Evaluation of non-price factors may be based on VA s knowledge of and previous experience with the services being acquired or any other reasonable basis. The following factors shall be used to evaluate offers: Technical Factor - The offeror s technical factor will be evaluated to determine whether the proposal contains a written partnership agreement with Centrak and Intelligent Insites; and whether the Offeror s proposal fully addressed in detail their approach as identified in Instructions to Offerors FAR 52.212-1, and to meet the requirements outlined in the PWS. A proposal that fails to conform to the solicitation will not be consider for award. Past Performance Price. Note that a proposal that fails to provide a detail price breakdown will not be consider for award. Veterans Involvement (See VAAR 852.215-70) Subcontracting Plan (End of Provision) Expected Milestones RFP issued: June 26th Proposals Due: July 10th Award/First Task Order (Site Assessments): July 24th