Full-Featured Courtroom Presentation Software Application

***PLEASE READ THE ENTIRE NOTICE*** SOURCES SOUGHT ONLY Requirements that Must be Met: 2.0 Requirements The vendor shall provide software application with below specifications: The application must be compatible and can be used on GFE Apple’s iPads . The government is using Apple Business Manager (ABM) to manage the deployment of software applications to end users. The software application must meet below characteristics: The software application must be a full-featured courtroom presentation tool that allows lawyers and support staff to organize and present documents, photographs, video and audio files, and demonstrative evidence wirelessly in a courtroom or remote setting. Create highlights and annotations on-the-fly, zoom in on important areas, create multiple callouts on-the-fly, or compare two documents side-by-side. Edit and show video clips, search document text, pre-annotate and organize evidence into witness or issue folders, add exhibit stickers, mark documents as admitted, and much more. Import files from many cloud storage providers, from a USB drive, drag-and-drop, or AirDrop. Then plug-and-play via HDMI to present to a projector or TV, or present wirelessly using an Apple TV. • Full electronic presentation capability, no cloud connection needed • Easy set up for use in a courtroom, conference room, alternative resolution center, or remote meeting setting • Create callouts from documents, photographs, or transcripts • Highlight, annotate, redact, and zoom in on evidence • Import documents directly from an email, USB drive, or cloud storage providers like Box, Citrix Files, Dropbox, Google Drive, Microsoft OneDrive, and many more • Present via HDMI to a TV or projector, or present wirelessly to have the freedom to approach the bench or a witness with presentation in hand • Present evidence with exhibit and page labels on the output screen so the courtroom is always on the same page • Add bookmarks in long documents to jump to specific pages • Use jump to page, or scroll through the document to quickly access the exact page referred during proceedings • Create presenter notes, aligning questions and notes with every page of evidence • Make key docs of pages from important documents with saved annotations • Search for a file name, or text within one document, a folder of documents, or the whole case • Organize using folders with custom colors and icons • View evidence in alpha-numeric or customize by importance or frequency • Create custom exhibit stickers with Header, Title, Prefix, Exhibit number or letter, footer, and color options • Add exhibit stickers to documents one at a time or in bulk, with the automatically increment numbers or letters • Mark documents as admitted, tracking what can be presented without question • View recently presented documents to Quincy jump between multiple documents during witness examination • Granular export using exhibit number, document name, admitted status and more • Create reports of all evidence, presenter notes, or a presentation log with a date and time stamp • Edit video clips, or take snapshots of frames of video and annotate them • Take snapshots of annotated documents with callouts to incorporate into motions or closing argument • Organize evidence into witness or issue folders • Add map images directly from Apple Maps • Export video files and annotated documents for direct import or Microsoft PowerPoint • Import PDF files with bookmarks and retain those bookmarks • Import organized production sets • Import synced video depositions, reports, and impeachment slides • Share entire case files with other users using cloud storage or a USB drive • File formats supported: PDF, JPG, PNG, TIF, TXT, video and audio • Must be available for iPad and Mac Ability to Organize and Review Transcripts: Read, review, and summarize transcripts. Create issue codes, highlight and underline sections, or add flags and notes to designations. Sync and edit legal video and audio with transcript, create clips based on page and line designations, then edit and play, or export for presentation. Create organized summary reports, impeachment slides to present at trial, or spreadsheets with testimony that can be incorporated into motions. Import files from cloud storage providers, from a USB drive, drag-and-drop, or AirDrop. Ability to read and review depositions, add highlights and issue codes. Search for keywords, create custom issue codes, and assign them to designations. Share reports with co-counsel, expert witnesses, or the court. • Carry all transcripts in one app, no cloud connection needed • Highlight or underline key testimony • Flag and add notes to important sections • Redact confidential testimony • Import transcripts directly from an email, USB drive, or cloud storage providers like Box, Citrix Files, Dropbox, Google Drive, Microsoft OneDrive, and others • Sync the transcript with the video, all on-device • Convert text designations to video clips with one tap • Create instant video playback • Edit video clips, using easy-to-view waveforms and text previews • Auto-saved video edits, with easy undo • Re-order segments within clips • Export clips with or without closed captions (subtitles) • Granular export allows for full clips for playback, or individual segments for impeachment • Automatically organize transcripts by deponent name, date, or issue • Search for keywords through hundreds of transcripts • Create custom issue codes, highlight sections, or redact testimony from search results • Review exhibits, read the transcript without losing place • Create a designation and assign an issue code • Create custom issue codes to be used with a single witness, or with all transcripts across an entire case • Print or email detailed or summary reports in PDF, TXT, or Microsoft Excel format • Share highlighted and annotated transcript with co-counsel and experts • Create clip reports for easy video deposition editing • Create impeachment slides to be presented using Microsoft PowerPoint • Have the transcript automatically scroll to read it hands-free • Have the transcript read aloud on the speaker or through headphones, from half-speed to double-speed • Bookmark important pages in transcript for easy reference • Share entire case files with other users using cloud storage or a USB drive • File formats supported: TXT for transcripts, PDF for exhibits, video and audio Ability to Review Document Organize and Produce Evidence The software application must include is a full-featured document review tool. Import documents, assign custom bates numbers, add virtual sticky notes, assign tags and issue codes to documents or pages, annotate with highlight, pen, and redact tools, search for text within documents, and much more. Create production sets and organized reports with all information. Import files from many cloud storage providers, from a USB drive, drag-and-drop, or AirDrop. Then review documents with intuitive touch gestures. Annotate with highlights or redactions, add sticky notes, and create custom issue codes to assign to entire documents or individual pages. Granular export options to allow users to share only what users want, and keep track of what has been shared. • Full-featured document review capability, no cloud connection needed • Organize documents or pages with case-specific, customizable, and color-coded issue codes • Mark documents or pages as confidential or privileged with built-in tags • Import documents directly from an email, USB drive, or cloud storage providers like Box, Citrix Files, Dropbox, Google Drive, Microsoft OneDrive • Apply customized bates numbers to hundreds or thousands of documents in seconds • Highlight, annotate, redact, and zoom in on documents • Add multiple virtual sticky notes to each page • Use the Markup tool with Apple Pencil or a stylus for fluid handwritten notes and annotations • Create reports that include bates ranges, notes, tags, and issue codes assigned to each document or page • Search for a file name, or text within one document, a folder of documents, or the whole case • Granular export options for a document production set, allowing users to omit confidential or privileged documents • Create privilege log reports listing documents protected by a legal privilege • Organize documents into witness or issue folders • Import PDF files with bookmarks and retain those bookmarks • Export documents, organized by issue codes • Export flattened redactions for confidentiality in production • Share entire case files with other users using cloud storage or a USB drive • File formats supported: PDF, JPG, PNG, TIF, and TXT Ability to Create Timeline Create and Present Timelines The software application must provide ability to create interactive timelines of events that allow lawyers and support staff to wirelessly present chronologies in a courtroom or remote setting. Create events individually or import events in bulk from a Microsoft Excel spreadsheet to instantly create a timeline. Link people, issues, and facts to events, add icons and colors for visual clarity, assign tags to organize and group events, create scenes to recall moments in time, and much more. Instantly import hundreds of events with their date, time, and description from a Microsoft Excel file, or add events individually. Customize the look and feel of timeline with colors and icons, and organizing by tags and layers. Share entire timeline as a PDF or Microsoft Excel file, or present story as an interactive slideshow. Plug- and-play via HDMI to present to a projector or TV, or present wirelessly. • Full electronic timeline presentation capability, no cloud connection needed • Present via HDMI to a TV or projector, or present wirelessly • Step through individual events with simple taps to present story like a slideshow • Import a Microsoft Excel file with all events to instantly create an interactive timeline • Drag and drop a document onto the timeline to automatically create an event with an attachment • Customize timeline events with colors, symbols, and emoji • Organize and group events by assigning custom tags • Save scenes to group events in a particular timeframe • Create layers to show and hide groups of events (e.g. all emails) • Multi-select events to easily assign colors, symbols, or tags in bulk • Use intuitive touch gestures to edit timeline and events • Attach supporting files to events to display them in context • Export editable Microsoft Excel file of events to share with opposing counsel or judge • Export a PDF file of timeline to print or share via email • Import files directly from a USB drive, or cloud storage providers like Box, Citrix Files, Dropbox, Google Drive, Microsoft OneDrive • Share entire case files with other users using cloud storage or a USB drive • File formats supported: PDF, JPG, PNG, TIF, video and audio Ability to Provide Exhibits Overview The software applications should replace paper documents, binders, and rolling TV carts for a more efficient way to view evidence, saving time and money, while being mobile and efficient. Ability to restrict the user to only have access to Exhibits, and an app password can be set up to prevent a user from adding or deleting evidence. This means no other apps can be accessed that would allow independent research, such as social media or the internet. The iPad shall become solely a device to view, watch, or listen to evidence. Load multiple iPad devices and distribute to jurors allowing them to review all the evidence without having to share binders and paper or organize video or audio playbacks. Jurors can review documents, photos, videos, and audio files at their own pace. They can save and annotate snapshots of documents, photos, even frames of video, to use in discussions with other jurors. With their own electronic exhibits binder, each juror can have all the trial exhibits at their fingertips, speeding up the deliberation process, and ensuring an accurate and fair review of all the evidence. Also, this software application should provide ability to introduce exhibits at deposition at user’s pace, as opposed to showing all exhibits at once, by Air Dropping one document at a time. Give an iPad with all exhibits loaded to a witness for authentication during trial, or to a mediator or arbitrator for post-proceeding evidence review and consideration. • Load all trial exhibits for juror deliberations on multiple iPad devices • Give each juror an identically loaded iPad device to review all the exhibits • Easily import exhibits directly from a USB drive or from the cloud • Use the search feature to quickly and easily find and view any exhibit by exhibit number or exhibit name • Smoothly scroll through multipage documents • Jump to any page of a multipage document by typing in the page number • Watch videos or listen to audio recordings right on the iPad • Watch edited clips of video depositions • Easily scrub back and forth through video and audio files • Take snapshots of important documents, photos, or frames of video • Annotate snapshots using multicolor pen, marker, or pencil tools • Add handwritten notes on snapshots using a finger or Apple Pencil • Easily edit or erase annotations, or delete snapshots • Scroll through the list of exhibits, or view large thumbnail previews • Exhibits are organized in a simple flat folder hierarchy (Defendant Exhibits, Plaintiff Exhibits, etc.) • Intuitive buttons for the administrator to easily delete, add, and view exhibits on the iPad • File counter ensures each iPad has an identical number of documents, pages, and multimedia files • For use at deposition, AirDrop exhibits one at a time to the deponent • Have the deponent mark up a document and turn it into a deposition exhibit • Simple user interface for non-technical jurors or deponents • At the end of jury deliberations, the administrator can delete all the exhibits and juror notes, easier and more secure than shredding notebooks • File formats supported: PDF, TIF, JPG, PNG, TXT, MOV, MP4, WAV, MP3, AIF *************************** The Government intends to award a 5-year Contract, IDIQ with a start date of 15 September 2025. It is imperative to have industry input, available information and software applications that meet the criteria listed above. Please provide responses and information to the Contracting Officer, Michelle McGibbon at [email protected].