****Questions submitted by interested vendors and have been responded to in the consolidated document "SAM RFI QA 6.18.25 v2". In order to give vendors sufficient time to incorporate their answers into an RFI response, the due date for this RFI has been extended to end on Friday, June 27 at 11:49pm. Please note that vendors should not expect a response to additional questions submitted after this notice. The Q/A doc has been updated to include one batch of questions and answers that was inadvertedly left out ******* Please reference the word document as it links to Appendix A, below is for your convenience. Issuing Agency This is a Request for Information (RFI) being issued by the Department of the Justice (DOJ), Antitrust Division (ATR) on behalf its Technology Directorate (TD). Division Background The primary mission of the Antitrust Division (ATR), U.S. Department of Justice (DOJ), is to promote competition in the U.S. economy through enforcement of, improvements to, and education about antitrust laws and principles. Its goal is an environment in which U.S. consumers receive goods and services of the highest quality at the lowest price, and in which businesses compete fairly on the merits. By protecting competition across industries and geographic borders, the Division’s work serves as a catalyst for economic efficiency and growth with benefits accruing to both American consumers and American businesses. The Executive Office provides administrative and management support to the Division and includes three Directorates and the Litigation Support Section: The Technology Directorate, the Management Directorate, and the Human Capital Directorate. The Technology Directorate administers the Division’s technology program, including automated litigation support, management information systems, and office automation systems to support the Division's attorneys, economists, and managers. The Litigation Support Section manages the technology and data workflow for the investigative and litigative matters of the Division. RFI Purpose The Government is seeking to resurvey the marketplace to obtain market research, including industry comments, recommendations, and questions regarding the resources needed to implement a Legal Matter Management and Document Management system. ATR will review vendor solution capabilities and the pricing approach provided by each respondent. Response to this RFI is strictly voluntary and will not affect any firm’s ability to submit an offer if, or when, a solicitation is released. This RFI is issued solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of information in response to this RFI. The Government shall not be liable for or suffer any consequential damages for any improperly identified proprietary information. Proprietary information will be safeguarded in accordance with the applicable Government regulations. If you submit proprietary information, you are responsible for adequately and clearly marking “PROPRIETARY” on every sheet containing such information and segregate the proprietary information to the maximum extent practical from other portions of your response (e.g. use an attachment or exhibit). Responses to the RFI will not be returned. An electronic acknowledgement of the Vendor’s RFI response submission will be provided. If you do not receive an acknowledgement within one workday, please notify the acquisition points of contact listed in this RFI to ensure successful delivery. Problem Statement The Antitrust Division (Division or ATR), within the U.S. Department of Justice (DOJ), works in the public interest to promote a competitive and productive American economy. The highest priorities of the Division are preventing anti-competitive mergers and acquisitions, curbing abuse of monopoly power, and prosecuting criminal bid-rigging and price-fixing cases. Mergers and civil enforcement cases affect the structure and performance of entire industries. The ability of the division to meet these priorities relies heavily on the operational and technological support of the ATR Litigation Support Services (LSS) Section. Since late 2020, LSS has been crucial in working with members of legal staff to understand and identify functional gaps in technology that exist with current legacy evidence and matter management tracking systems. Through extensive research by the ATR LSS team coupled with the ATR Technology Directorate (TD), four key deficiencies were identified: Inefficient use of siloed repositories: ATR users rely on legacy siloed systems that do not share information, reduce productivity, and cause redundant processes which waste between 30-50% of a user’s time to correctly log, track and report on data housed in those systems; Lack of innovative collaboration: Information is difficult to find in these siloed systems, preventing the legal staff from gaining valuable insights from prior investigations and managing discoverable material; Lack of business process automation: There is a lack of standardization and workflow processes around the intake of work. Current work tracking, tasking, assignment and approval are currently done through email with no way to monitor, administer, report, and aggregate approval processes; and Unexposed metrics and measurement: The current siloed systems prevent ATR from having a single resource to find information relevant to a matter, including key information and deadlines, evidence, work product, and reporting insights. After documenting ATR’s problem statement and objectives and through a series of research and evaluation activities, LSS has identified a series of business, functional, non-functional, and supplemental requirements. Research by ATR has concluded that the implementation of a cloud-based Legal Evidence and Matter Management System (LEMMS) to include legal and evidence management capabilities with business process automation and scalable document management would satisfy the priorities and create efficiencies within the Division. To identify a successful solution, LSS leads this effort within the Executive Office (EXO) of ATR at the DOJ. TD works in close collaboration with LSS to provide comprehensive, enterprise-wide information technology services for all ATR Division employees. Objectives ATR is seeking information for a cloud-based legal matter management and evidence solution. To efficiently and effectively interface with other applications and data within the DOJ and/or specifically ATR, the solution is expected to include an Application Programming Interface (API) Integration. Additionally, the ideal solution will include specifically pre-built service capabilities for legal and evidence management that support FedRAMP-High or Moderate workloads and provides native Document Generation (i.e. templatizing capabilities). The solution must support the implementation and functional requirements of ATR’s matter management application as defined in the attached appendix for Functional/Implementation Requirements. The information provided must also include a solution for the storage of up to 1 Petabyte of matter-related data that can be accessed as part of the matter management system, or outside of the matter management system for unlicensed users (See requirements in Appendix A). Vendors should include information relevant to advanced artificial intelligence capabilities that will enhance its legal and evidence management component, to include the extra costs (if any) associated with the capabilities. Vendors should include information on how its solution pricing is structured, including services/limitations of licenses of the solution to provide support for a minimum of 500 users and a maximum of 750 users. Access to information on public websites is acceptable in lieu of a written statement as to limitations on licensing. Vendor Responses Each vendor shall submit responses that include: Response to Functional/Implementation requirements provided in Appendix A. Appendix A provides definitions for each item and is seeking information as to whether the proposed solution(s) meet the requirements out-of-the-box, whether they require some configuration to meet requirements, or whether they require a greater amount of configuration (see detailed explanation of categories in Row 1 of Appendix A). Respondent must select either Yes (it meets), No (it does not meet), or N/A (the requirement does not apply to the Respondent’s solution(s) within the three defined categories. 1-2 pages of Government High level Pricing of Firm Fixed Price software/licenses for requirements described in Appendix A and for a Rough-Order-of-Magnitude Time and Materials pricing for professional services to implement a minimally viable product (MVP) based on requirements in Appendix A for a minimum of 500 and a maximum of 750 users. 1-2 pages of explanation of how the functional requirements would be provided to include estimate of timeline for implementation of an MVP and explanation of what would be included as part of the MVP. 1-2 pages of explanation of available advanced artificial intelligence features that would enhance legal workflows. Experience/Case Studies. Please include at least three case studies of any direct experience of your organization working with a government agency (of similar size to ATR – approximately 750 users and with similar requirements as in Appendix A) to provide software/licenses for and implement a legal matter, evidence and document management solution. Also identify any experience supporting other DOJ-specific components with similar requirements to ATR. Case Studies should not be longer than 1 page per Case Study. Whether Respondent is an approved bidding resource on GSA or SEWP, and under what classification group. Identification of other competitive bidding proposals respondent has submitted with the government on similar contracting vehicles or specific software development projects. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit their response to this RFI by 11:59 PM EST by Fri, June 20th, 2025. All responses under this notice must be emailed to Elliott Jones at
[email protected] and Jacob Henson at
[email protected]. If you have any questions concerning this RFI, please contact Elliott Jones at
[email protected]..