Small Business Set-Aside Sources Sought  The St. Cloud VA Healthcare System requires Underground Storage Tank Inspection and Maintenance Services in accordance with the Statement of Work (SOW), see below. This is a sources sought/proof of capability solicitation looking for Small Business vendors to perform the services per the SOW for market research purposes. No awards of a contract will be made from this announcement. If you are a vendor that can complete the work described in the SOW with competitive pricing, please send your information with a description of proof of capability to:
[email protected] by September 16th, 2022 at 5:00pm CST. *If applicable, FAR Provision 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* Statement of Work (SOW) Underground Storage Tank Inspection, Testing and Certification The contractor shall provide all transportation, personnel, materials, labor, and equipment required to conduct functionality tests and tank inspections. The Contractor shall ensure that compliance, leak detection, new installations, upgrades and tank closures, all faucets of fuel storage are completed in accordance with the Minnesota Pollution Control Agency (MPCA) Tank Rules, NFPA 110, Joint Commission standards and any other applicable departments and laws. The Contractor shall inspect and test in accordance with the manufacturer s recommendations, prevailing industry standards and local, state, national, and international (where applicable) codes. The Contractor will be responsible to provide an estimate for any repairs that are needed to maintain dependable operation of the equipment. For inspection and testing, the Contractor is responsible for ensuring all current Joint Commission, NFPA and any other applicable standards are met. The standards may change yearly. The Contractor shall keep up to date on all standards and document as needed. LOCATION: St. Cloud VA Health Care System, 4801 Veterans Drive, St. Cloud MN, 56303 Acronyms found throughout this document VA = Veterans Administration JC = Joint Commission NFPA = National Fire Protection Agency CO = Contracting Officer COR = Contracting Officer Representative POC= VAMC Person of Contact POP = Period of Performance EPA = Environmental Protection Agency OEM = Original Equipment Manufacturer UST = Underground Storage Tank OSHA = Occupational Safety and Health Administration EC = Environment of Care Standards ULSD = Ultra-low Sulfur Diesel PERFORMANCE PERIOD Work shall be performed during normal business hours, Monday through Friday 8:00 am to 4:30 pm excluding Federal Holidays. The Federal Holidays as follows: New Year s Day January 1st Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th Also included would be any other day specifically declared by the President of the United States to be a National Holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. GENERAL REQUIREMENTS It shall be understood that, throughout performance of the contract, the Contractor s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property. The contractor shall comply with OSHA and NFPA safety standards, and VA security requirements as applicable. Any person entering the St. Cloud VA Health Care System shall adhere to the facility COVID compliance requirements. These requirements may change as necessary. Any person not adhering to the requirements will not be allowed to remain on the VA campus. The VA Health Care System and its property is entirely smoke-free. Contractor and their personnel shall always wear visible identification while they on the premises. It is the responsibility of the Contractor to park in the appropriate designated parking areas. No storage space for tools or testing equipment will be provided to the contractor The work area shall be returned to an acceptable appearance after any work is completed. All disposals of materials are to be off-site. Possession of weapons is prohibited. Contractor shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. The contractor shall have a valid contractor s license and certifications required by the MPCA to perform storage tank inspections such as certifications provided by the American Petroleum Institute or similar accrediting organizations. The contractor will have completed the Occupational Safety & Health Administration 30-hour construction safety training including OSHA confined space requirements. All testing s will be performed by a trained and certified technician. Proof of certifications must be provided before working on campus. Contractor is required to provide at least a 48-hour notice prior to arrival for scheduled Automatic Tank Gauges (ATG s) testing and certification. Any work required after hours, weekends, and/or Holidays must be approved by the COR/POC prior to scheduling. Upon completion of each, inspection and/or testing the Contractor will provide the St. Cloud VA with documentation listing all work performed, defects found and corrected, and any corrective action suggestions. The contractor is responsible for correcting any damage caused to components or system by the contractor while performing the inspection. Upon completion of the scheduled Automatic Tank Gauges testing and certification, the COR/POC along with a representative from Maintenance & Operation will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection shall ensure that all equipment is returned to full functioning condition. No invoices will be processed for payment prior to the completion of COR/POC inspection. All testing s will be documented and provided to the COR/POC before leaving the testing site Contractors shall report deficiencies that are deemed critical immediately to the COR/POC The Contractor shall submit an estimate for resolving any issues. No work is be performed unless a written authorization is provided to the Contractor from a Contracting Officer in the form of a bi-lateral modification. Underground Petroleum Storage Tank Number Capacity (gallons) Contents Container Material Tank Location Secondary Containment Bldg. 54 1000 Gasoline Fiberglass Building 54 Garage Double-walled fiberglass Bldg. 54 1000 ULSD Fiberglass Building 54 Garage Double-walled fiberglass Bldg. 7 East 40,000 Heating oil Fiberglass Building 7 (Boiler Plant) Double-walled fiberglass Bldg. 7 West 40,000 Heating oil Fiberglass Building 7 (Boiler Plant) Double-walled fiberglass Bldg. 112 10,000 ULSD Fiberglass Building 112 generator Double-walled fiberglass Bldg. 113 5,000 ULSD Fiberglass Building 113 generator Double-walled fiberglass Bldg. 114 3,000 ULSD Fiberglass Building 114 generator Double-walled fiberglass Bldg. 117 5,000 ULSD Fiberglass Building 117 generator Double-walled fiberglass Bldg. 119 5,000 ULSD Fiberglass Building 119 generator Double-walled fiberglass Reporting Requirements The contractor shall provide procedures and checklists with worksheet originals indicating work performed and actual values obtained. The following is a list of required compliance inspections for Underground Storage Tank (UST) systems that need to be completed at given intervals. TANK & SUMP INSPECTION Types of sumps associated with the UST system may include turbine sumps, dispenser sumps, transitional sumps, and spill bucket. Annually Every Year Once a Year Annual is defined as every twelve (12) months, prior 30 days from the month of the last test. For example, within 30 days prior to the month/date of the last test (but not 30 days after). This is a per device requirement; meaning each device must individually meet this time frame. Triennially Once Every 3 Years Every 36 months Triennial is defined as every thirty-six (36) months, prior 30 days from the month of the last test. For example, within 30 days prior to the month/date of the last test (but not 30 days after). This is a per device requirement; meaning each device must individually meet this time frame. Every Year - Annually Automatic tank gauge probe functionality test Automatic tank gauge console functionality test Piping sump sensor functionality test Annual walk-through inspection Monitoring equipment for the tank interstitial space is tested which includes probes, pressure gauges, vacuum pumps, and handheld equipment Minimum inspection points Containment Sumps Visually check the containment sump for damage, leaks to the containment area, and releases to the environment Remove liquid from the containment sump Remove debris Ensure the sump lids are tight, seal correctly and not damaged Check the sump sensors for proper location in the sump Check to ensure the walls of your sump are intact and are not slumping or warping Check to ensure no cracks are present around the areas where components, such as wiring conduit and piping, enter your sumps Check to ensure no new stains are present since your last inspection Check to ensure all areas where electrical wires, conduits and piping enter the sump are sealed. Check for cracked or loose seals around the inner and outer piping walls for tightness Check to ensure the test boots are in good condition, not cracked or torn, and positioned correctly in the sump Keep the results of these inspections for one year. Piping Containment Sump Sumps checked for damage Sump lids are tight, seal correctly and not damaged Sumps are free of dirt and debris Liquid is removed from sumps Sump sensors are in the proper location Piping Sumps: Inspect all visible piping, fittings, and couplings for any signs of leakage. If any water or product is present, remove it and dispose of it properly. Remove any debris from the sumps. Check to ensure the fittings and flexible connectors are not twisted or misaligned and the flexible connectors are not cracked, kinked, etc. Check to ensure other pieces of equipment, including pump head, line leak detector and sensors, are not visibly damaged, severely corroded, etc. Under Dispenser Sumps Sumps checked for damage Sumps are free of dirt and debris Liquid is removed from sumps Sump sensors are in the proper location Dispenser Hoses, Nozzles, and Breakaways: Inspect for loose fittings, deterioration, improper functioning, and signs of leakage Dispenser and Dispenser Sumps: Open each dispenser and inspect all visible piping, fittings, and couplings for any signs of leakage. If any water or product is present, remove it and dispose of it properly. Remove any debris from the sumps. Spill Buckets: Ensure spill buckets are clean, in good condition, and empty of liquid and debris. Buckets are in good condition so they will keep the water out when the lid is closed. Ensure that when the lids to your spill buckets are in the closed position, they create a good seal and are secured tightly. Some spill buckets contain a rubber gasket inside the cover; check to ensure the lid is not touching the fill cap. Overfill Alarm: Inspect for proper operation Fill and Monitoring Ports: Inspect all fill/monitoring ports and other access points to make sure that the covers and caps are secured and tightly sealed Inspection of the Garage (Building 54) fuel dispenser components (belts and sumps) and change the dispenser oil filter. Every Three Years Triennially These Tests will be completed in the Base Year and Option Year Three (3) Spill Bucket Sump Integrity test Overfill Equipment Functionality test Tank Cathodic Protection Test Pipeline Cathodic Protection Test Automatic Shutoff Device Test Spill Bucket Sump Integrity Test Hydro Testing - Minimum inspection points Spill Bucket and Sump Integrity Testing An integrity test must be performed on the spill bucket and any sumps associated with a piping system that uses interstitial monitoring as a method of leak detection such as a turbine sump, UDC sump or transitional sump. Check the sump to tightness If the sump is repaired, it must be retested within 30 days. Minnesota UST rules require two types of release detection on pressurized piping: A mechanism or method to detect a "large" leak at a rate of 3 gallons per hour; and A mechanism or method to detect a "small" leak at a rate of 0.2 gallon per hour monthly or 0.1 gallon per hour yearly. Overfill Prevention Equipment Functionality Test- Minimum inspection points Must ensure that overfill prevention equipment is set to activate at the correct level specified and will activate when regulated substances reach that level. There are three types of overfill protection devices: Automatic shutoff devices (also known as drop tube shutoff devices or flapper valves) Overfill alarms Ball-float valves (also known as float-vent valves). Ball-float valves can no longer be used on new tank installations. Repair or replacement of existing ball-float valves is prohibited. A faulty ball-float valve must be replaced by an approved method of overfill prevention.