Description
Department of Defense Education Activity, Pacific has a requirement for the lease of school buses and maintenance to support school transportation requirements in Mainland Japan as part of the DoDEA Pacific education program. The buses will be for general administrative use by the U.S. Government for transporting American school age children (pre-kindergarten to high school) on military posts and on the local economy. This Sources Sought Notice is for market research and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of DoDEA-Pacific. The purpose of this notice is to identify potential sources that may be interested in and capable of performing the work described herein, as well as to solicit industry feedback relative to various aspects of the proposed contract effort. The services anticipated for this effort may include, but not be limited to the following functions: The contractor shall provide all personnel, materials, supervision and other items and services necessary to provide leased school bus and maintenance service requirements. The contractor shall ensure school buses and services provided meet all applicable Government of Japan (GOJ) motor vehicle laws and regulatory guidance. NAICS Code: 532112 with a size standard of $ 25,500,000.00 Contract Type: The Government anticipates awarding a Firm-Fixed price contract. Period of Performance: 4-Yrs. (base plus three 12-month Options Periods) Anticipated Performance Start Date: 1 Aug 2011. Vehicle Types/Workload Estimates: Workload Estimates with Maintenance Required: Micro Bus (Special Needs). Seating capacity without jump seats for 14 passengers. This bus shall be equipment with an internal wheel chair lift and the capability to transport two (2) wheel chair bound students. Quantity: 4EA/14-PAXs Locations: Misawa* (1 EA), Yokosuka (1 EA), and Yokota (2 EA) Micro Bus. Seating capacity without jump seats for 18 passengers. Quantity: 14 EA/18 PAXs Locations: Atsugi (2 EA), Iwakuni (2 EA), Sasebo (6 EA), Yokosuka (2 EA), and Yokota (2 EA) School Bus. Inter-City style bus with seating capacity for 44 passengers. Quantity: 6 EA/44 PAXs Locations: Locations: Iwakuni (2 EA) and Yokosuka (4 EA) School Bus. Inter-City style bus with seating capacity for 53 passengers. Quantity: 61 EA/53 PAXs Locations: Sasebo, (6 EA), Atsugi (3 EA), Misawa* (9 EA), Sasebo (3 EA), Yokosuka (23 EA), and Yokota (17 EA) Note: *Four-Wheeled Drive. All micro buses provided for Misawa shall be 4WD. Workload Estimates without Maintenance Required: Micro Bus. Seating capacity without jump seats for 18 passengers. Quantity: 1 EA/18 PAXs Locations: Zama (1 EA) School Bus. Inter-City style bus with seating capacity for 44 passengers. Quantity: 5 EA/44 PAXs Locations: Zama (5 EA) NOTE: Buses used to fulfill the terms any resulting contract shall not be no more than 11-years at time of award. Maintenance Services: The contractor shall provide all labor, materials, parts, tools and equipment necessary to perform all maintenance (scheduled, unscheduled, and corrective) required to ensure continued operability of all leased school buses. Scheduled Maintenance. Scheduled maintenance are those services performed on a periodic basis such as, oil and filter changes, tire rotation, tune-ups, replacement of hoses and belts, etc, in accordance with industry standards. Unscheduled Maintenance. Unscheduled maintenance are those services required to bring the leased school bus back within safety standards at the contractor's cost such as, rust/corrosion, replacing broken or burned out headlights, correcting seatbelt malfunctions, etc. Corrective Unscheduled Maintenance. Corrective unscheduled maintenance are those services required to bring the school bus back within safety standards at the government's cost such as, leased school bus accidents and/or incidents at the Government's expense. Emergency Services: Road Side Service. In the event of school bus breakdowns, the contractor shall make available road side assistance within two (2) hours of being notified. Towing. The contractor shall be responsible for providing 24-hour towing service for school buses unable to be repaired by road side service. INFORMATION SOUGHT: Responses shall include the companies name, address, Point of Contact information and address the following questions: •1. 1. Does your fleet meet the required specifications of GOJ laws and regulations? Identify any experience and knowledge your company has with the Government of Japan (GOJ) motor vehicle laws and regulatory guidance. •2. 2. What risks (cost, schedule, performance/technical) are associated in the performance of this requirement? How would your organization minimize these risks? Please include your rationale. •3. 3. Are the type and quantity of buses identified above readily available or will buses require manufacturing? •4. 4. From date of award, what is the necessary lead-time for your company to provide the services described? •5. 5. Please identify a suitable phase-in period for the services described. •6. 6. Is your organization a Domestic or Foreign Entity? •7. 7. Provide a Rough Order of Magnitude (ROM) cost/price estimate to provide the services described.