Subject: Sources Sought, Controlled Substance Wastage Removal Program for the VA Palo Alto Health Care System (VAPAHCS) located at 3801 Miranda Ave, Palo Alto CA 94304. The purpose of this sources sought is to conduct market research to support the procurement of a Controlled Substance Wastage Removal Program for the VA Palo Alto Health Care System. This notice serves to survey the market in an attempt to ascertain whether or not sources are capable of providing the requested supplies and services. This notice allows potential vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 562211 Hazardous Waste Treatment and Disposal. This sources sought is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 562211 Hazardous Waste Treatment and Disposal. Responses to this notice, will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice. Background: The Department of Veterans Affairs (VA), VAPAHCS has a requirement for a Controlled Substance Wastage Removal Program. Please refer to the attached Statement of Work and VA Directive 1108.01(2) Controlled Substances Management for a full description of the services/supplies being requested:  Any contractor that reverse distributes a controlled substance shall be registered as a reverse distributor and must be compliant with all applicable federal, state, and local laws and regulations governing reverse distribution. Contractor shall provide active United States Drug Enforcement Agency (DEA) registrations and state licenses, i.e., California Designated Representative Reverse Distributor license, demonstrate robust security/chain-of-custody and proven experience in handling/destroying controlled drugs, all to meet strict federal (DEA) and state regulations for secure, compliant drug return and destruction. Services required under this contract shall be performed in accordance with all Federal and Local Laws to include, but not limited to, Title 21 Code of Federal Regulations and VHA Directive 1108.01(2) Controlled Substances Management. This procurement is subject to the Buy American Act. Please state the Country of Origin and/or Place of Manufacture for all manufactured (supply) items in all responses. ITEM INFORMATION  ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT 0001 54.00 EA Palo Alto Division (PAD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 0002 15.00 EA Menlo Park Division (MPD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 0003 2.00 EA Livermore Division (LVD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 0004 1.00 EA Freemont - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 0005 1.00 EA San Jose - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 0006 5.00 EA Installation: PAD MPD LVD Fremont San Jose Installation for all locations is a set fee per facility. Contract Period: Base POP Begin: 03-01-2026 POP End: 02-28-2027 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 1001 54.00 EA Palo Alto Division (PAD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year One POP Begin: 03-01-2027 POP End: 02-28-2028 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 1002 15.00 EA Menlo Park Division (MPD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year One POP Begin: 03-01-2027 POP End: 02-28-2028 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 1003 2.00 EA Livermore Division (LVD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year One POP Begin: 03-01-2027 POP End: 02-28-2028 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 1004 1.00 EA Freemont - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year One POP Begin: 03-01-2027 POP End: 02-28-2028 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 1005 1.00 EA San Jose - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year One POP Begin: 03-01-2027 POP End: 02-28-2028 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 2001 54.00 EA Palo Alto Division (PAD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year Two POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 2002 15.00 EA Menlo Park Division (MPD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year Two POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 2003 2.00 EA Livermore Division (LVD) - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year Two POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 2004 1.00 EA Freemont - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year Two POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A 2005 1.00 EA San Jose - Cost per container per year. **This is a set fee per location and is not affected by the number of times a container is replaced at any given location. ** Container Costs include: 1. The initial purchase of containers and ongoing supply throughout the term of the agreement. 2. Contingency products for the VA to have on hand when needed. 3. Training during program rollout on site training for Palo Alto VA. Web-based training for the four (4) smaller locations. 4. The monthly fee includes the cost of disposal. 5. This is a self-service proposal, meaning VA staff would change out containers at the point of use. Contract Period: Option Year Two POP Begin: 03-01-2028 POP End: 02-28-2029 PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal PRODUCT/SERVICE CODE: S222 Housekeeping- Waste Treatment/storage MANUFACTURER PART NUMBER (MPN): N/A Instructions: Submit a brief description, two-three (2-3) pages (including cover letter) that demonstrates how your company can provide the requested supplies and services that are required. Include past experience in providing this system to the VA, other Government (Federal or State) agency, or for a private facility. Please specify your availability and your address. PLEASE INDICATE WHETHER YOU HOLD A GSA FEDERAL SCHEDULE CONTRACT THAT COVERS THESE SERVICES AND, IF SO, THE CONTRACT NUMBER. Provide BUSINESS SIZE AND SOCIO-ECONOMIC STATUS; (a) Indicate whether your business is large or small (b) If small, indicate if your firm qualifies as a small, emerging business, or small disadvantages business (c) If disadvantages, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act (d) Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) (g) Include the UEI number of your firm. (h) State whether your firm is registered with the System for Award Management (SAM) and/or the SBA s Dynamic Small Business Search (DSBS) Registry at the SBA s Small Business Search Website. If not, please NOTE that any future solicitation could only be awarded to a contractor who is registered in SAM and to receive award based on VOSB or SDVOSB status you must be registered in the SBA DSBS Registry (i) provide current commercial pricing and any applicable discounts. (j) link to the respondent s General Services Administration (GSA) schedule, or attached file of same, if applicable (k) citation of any current or past customers (i.e., within the past two (2) years) to include contract number, point of contact telephone number or e-mail address; and (l) other material relevant to establishing core competencies of the firm. Response is due by 10:00 AM Mountain Time, Tuesday, January 20, 2026. Please submit e-mail responses to Mrs. Tawnya Krommenhoek, Contracting Officer, at
[email protected]. Your response should include a STATEMENT OF CAPABLILITY, GSA SCHEDULE INFORMATION, UEI#, BUSINESS SIZE, AND SOCIO-ECONOMIC STATUS information as explained above. Please place Attention: VAPAHCS Controlled Substance Removal Program in the subject line of your email. This notice is to assist the VA in determining sources only, questions will not be received at this time. NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exist at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the subsequent RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought Notice.