The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 20 (NCO 20) is conducting a market survey and is seeking potential sources for Police Radio Frequency licenses This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.   Responses shall be submitted to Nick Price at
[email protected] by COB 04/10/2024 at 17:30 PST SUBJECT: RFI 36C26024Q0442 Police Radio Frequency licenses  This notice is intended strictly for market research. The purpose of this Sources Sought Notice is to determine interest and capability of potential qualified sources of supply and determine the socioeconomic size classification of the supplier and manufacturer of the end item.  Interested companies shall provide, at a minimum, the following information with their response;   Company Name and Address: Point of Contact (POC) Name: Email Address: Phone Number: DUNS Number/UNIQUE SAM ID: Brochures of their offered equipment.  The anticipated North American Industry Classification System (NAICS) 561621. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:   [ ] yes [ ] no - Small Business (SB)   [ ] yes [ ] no - HUBZone   [ ] yes [ ] no - Small Business 8(a)   [ ] yes [ ] no - Small Disadvantaged Business (SDB)   [ ] yes [ ] no - Women-Owned (WO) Small Business  [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)  [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business   [ ] yes [ ] no - Other (please specify)    Please answer the following questions:  [ ] yes [ ] no - Does not exceed 500 employees; (for NAICS 333413) must be verifiable thru the System for Award Management)  [ ] yes [ ] no Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;   [ ] yes [ ] no Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice (identify how this occurs); and   [ ] yes [ ] no Will supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406.  Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.  In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company s ability to meet the requirements outlined in this request.   Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. SOW STATEMENT OF WORK (SOW) 1. TITLE. Service contract for 800 MHz Emergency Radio with the City of Portland for the Portland and Vancouver campuses. 2. BACKGROUND. This service contract for licensing fees of individual 800 MHz emergency radio, and base stations for the Portland and Vancouver Divisions of the VA Medical Center has been done for 23 years. This equipment is critical for the continued operation of emergency communications. Failure to provide continued radio support would cause loss of emergency communications, and loss of public safety. This allows the medical center to function in the event of a catastrophic event with proper communications between the 2 main campuses and local, state, and other federal agencies. It also allows VA Police force to communicate internally, and externally with these agencies as well. 3. SCOPE OF WORK. The scope includes all necessary services to provide the necessary personnel, material, equipment, materials, supervision, and facilities (except as otherwise specified), to perform the required services in this Statement of Work. Description Provide all labor, materials, tools, and equipment necessary for services described here and in other specific tasks Provide licensing for the emergency and public safety radios on City of Portland s CityNet at the Portland and Vancouver VA s sites with the following equipment listed: 102 Portable units 2 Control Base Stations 19 mobile units In the event additional radio s are introduced, or existing radio excessed from this inventory, an amendment will be completed to adjust the correct count. Note For purposes of this award, Resident Engineer (RE), Project Engineer, and Contracting Officers Technical Representative (COTR) are used interchangeably. 4. DEFINITIONS. 4.1 CO is the Contracting Officer. 4.2 Contractor is the contractor performing the contract. 4.3 POC is the Point of Contact. VA is the Department of Veterans Affairs. 5. CONTRACTOR RESPONSIBILITIES. 5.1. The contractor shall meet Federal Information Processing Standard (FIPs) 201 for Personal Identity Verification (PIV) badging requirements, IAW (in accordance with) FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel. The contractor shall furnish all transportation, equipment, tools, and labor to accomplish this requirement. Hand tools, multimeter, laptop, software, or nay item that is needed to troubleshoot and repair the equipment. In some cases, this may be proprietary items. Contractor employees shall comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218, which can be found posted at the entrance to the Medical Center. The contractor shall be notified by the users of any given machine by phone when a unit is affected. GOVERNMENT RESPONSIBILITIES. 6.1. The Government will provide a site plan of the building layout if necessary. 6.2. Restroom facilities. 6.3. VA will provide contractor employees with VA issued badge/identification prior to being authorized to work on the premises. SECURITY REQUIREMENTS. No logical access will be needed for this contract, nor will any Patient Health info be accessed or used, or PII. Normally, no site access will be required by the contractor for radio licensing. The contractor must meet FIPs 201 security requirements if any work is to be done on the premises. Work will normally be completed during normal working hours of 8:00AM through 4:30PM, Monday through Friday, excluding federal holidays. Emergency support will be coordinated with the COTR. 8. PROJECT LOCATION. This service needed is located at the Portland, OR and Vancouver Campus of the Portland VA Medical Center. The address is: Portland VA Medical Center 3710 SW U.S. Veterans Hospital Road Portland, OR 97239 Portland VA Vancouver Division Building 11 (D7 - Barnes Building) 1601 E. Fourth Plain Blvd. Vancouver, WA 98661 9. HOURS OF OPERATION. Regular hours are 7:30 am - 4:00 pm, local time, Monday through Friday, except for Federal Holidays. Work outside the normal working hours when directed by the VA must be with the written approval of the Contracting Officer unless those hours have been included. Work outside these hours at the request of the contractor shall not result in any increase in price. 10. NATIONAL HOLIDAYS. Deliveries shall not be performed on the following legal government holidays: New Year s Day January 1st* Martin Luther King s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4th* Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th* If a holiday falls on Sunday, the following Monday will be observed as the national Holiday. When a holiday falls on a Saturday, the proceeding Friday is observed as the national Holiday. Also included would be any day specifically declared by the President of the United States as a National Holiday. In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President s Proclamation