This is a SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION; not a pre-solicitation notice or solicitation for proposals/quotations. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of company's engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. Requirement: This notice is issued by the Department of Veterans Affairs, Boston VA Healthcare System, Brockton, MA to identify sources capable of providing the following: VISN 1 Contracting is conducting market research on CCTV purchase and installation. Contractor provide video editing services to be completed on behalf of the Health Services Research and Development Service (HSR&D), Center for Information Dissemination and Education Resources (CIDER). Eight to ten, one to three minute video's will be produced each year from footage provided to contractor. Anticipated NAICS Code/Size Standard: The applicable NAICS Code is 512191, Teleproduction and Other Postproduction Services and the size standard is $29.5 million. Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to
[email protected] no later than March 18, 2014 at 1:00PM, Eastern with the following information/documentation: 1. Name of Company, Address and DUNS Number. 2. Point of Contact and Phone Number. 3. Business Size applicable to the NAICS Code: 8(a) Business / HUBZone Small Business / Service-Disabled Veteran-Owned Small Business / Small Business / Large Business 4. GSA number if applicable. 5. Commercial market information and practices applicable to this supply and service. 6. A positive statement of your intent to submit a quote as a prime contractor if a solicitation is issued as a result of this Sources Sought Notice. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do not request a copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation. Performance Work Statement Fiscal Year 2014-2018 PROJECT OVERVIEW: Following is the scope of work for video editing to be completed on behalf of the Health Services Research and Development Service (HSR&D), Center for Information Dissemination and Education Resources (CIDER). A. GENERAL INFORMATION 1. Title of Project: VA HSR&D video editing. 2. Scope of Work: Using raw video footage supplied by CIDER, the contractor shall provide editing, cutting, expert advice, and creative services necessary to produce approximately 8-10 one to three minute videos per year for each year in the 5-year contract period. The purpose of these videos is to create a highly impactful way to educate VA policymakers, managers, and caregivers nation-wide about HSR&D evidence based research innovations and resources aimed at improving the quality of health care for veterans and to encourage implementation of these innovations to improve health care effectiveness and patient outcomes. 3. Performance Period: The contractor shall complete the work required under this PWS within the timeline specified below, unless otherwise directed by the Contracting Officer. 4. Managing Agency: The VA HSR&D Center for Information Dissemination and Education Resources (CIDER) is the managing organization with the Department of Veterans Affairs for this project. The Web & Social Media Editor, CIDER, shall be the contractor's principal point of contact regarding the execution of the contract's requirements. B. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below. 1. Contractor shall provide full post-production services; closed captioning, voice work, free music downloads for backing tracks, and other materials and services necessary for port-production. 2. Contractor shall be capable of working in AVID, FinalCutPro X, and of importing and exporting all file formats. 3. Contractor shall provide virtual online workspace for client to access files-in-progress. 4. Contractor shall provide consulting services to remote client when necessary. 5. Contractor shall physically deliver/transfer files to and from the VA via hard drive in the instance the VA is unable to upload data. Deliverable 1: Work Plan - The contractor shall provide to the CIDER staff a work plan which presents the contractor's plan for completing the project. The contractor's plan shall be responsive to this PWS and describe, in further detail, the work plan for the post-production work associated with the videos. Deliverable 2&3 (Rough Cut, Final, Closed Captions): The vendor shall provide all services related to editing and cutting and such other post-production requirements as needed to complete the project to the expectations of the CIDER staff and to standards acceptable for posting on a prominent public website including compliance with accessibility regulations of the federal government. The contractor will employ such creative resources and intangible skills and expertise as are standard for projects of this sort. DELIVERABLE DATE 1 WORK PLAN 30 days after contract is signed 2 Video rough cut 14 days after rough cut received 3 Video final and closed caption 60 days after the edits . C. SCHEDULE OF DELIVEABLES 1. The contractor's detailed work plan dates will serve as the schedule of delivery for each deliverable specified. D. REPORTING REQUIREMENTS 1. The contractor shall provide CIDER with a written progress report at the end of the fiscal year. 2. The progress report shall cover all work completed during the contract period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify and explain any problems that have arisen but have not been completely resolved. E. GOVERNMENT RESPONSIBILITIES Government shall provide supporting b-roll and still images, and shall make available appropriate VA contacts as required by the work plan. The government shall complete and release required reviews and approvals in a timely manner and in accordance with the work plan.