This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide the services described below. Potential offerors are invited to provide feedback via e-mail to Dean Umathum at
[email protected]. Responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. The intended contract period is a one-year base period plus (4) four one-year option periods. Potential contractors shall provide, at a minimum, the following information to Dean Umathum at
[email protected]. 1) Company name, address, point of contact, phone number, e-mail address, and DUNS. 2) Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program. Anticipated North American Industry Classification System (NAICS) code is 492210 - Office Administrative Services. The largest a firm can be and still qualify as a small business for Federal Government programs is no larger than $27.50 Million. [ ] yes [ ] no Small Business (SB) [ ] yes [ ] no HUBZone [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Women-Owned (WO) Small Business [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify) 3) What types of information is needed to submit accurate offers? 4) Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the Government aware of that concern the draft SOW below. (i.e., problems or any other issues experienced with similar contracts). Include comments on the Draft SOW. 5) How is the service, as described in the draft SOW typically priced? How could it be priced for a Government contract? 6) Provide a brief capability statement (Max 2 pages) with enough information to determine if your company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company's ability to provide the services outlined in the draft SOW below. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. Submission of capabilities statement will assist our office in tailoring the requirement to be consistent with industry standards. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business (SB) Community or to conduct as an Unrestricted Procurement. Other than small businesses may respond to this notice in the event the market does not indicate SB interest. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. The DRAFT SOW as follows. Thank you for your participation. COURIER/MESSENGER SERVICES FOR THE ALASKA VA ALASKA HEALTHCARE SYSTEM ANCHORAGE, ALASKA 1.0. PURPOSE: To provide clinical laboratory specimen courier services between the Department of Veterans Affairs Alaska VA Healthcare System (AVAHS) and VA care sites within the Municipality of Anchorage and the Matanuska-Susitna Borough. Clinical laboratory specimens may consist of human tissue, blood, urine, and other bodily fluids. Occasionally administrative paperwork and other small items will be included for pickup and delivery. 2.0. LOCATIONS OF SERVICES: Contractor to provide clinical laboratory specimen courier services to the Department of Veterans Affairs Alaska VA Healthcare System (AVAHS), 1201 N. Muldoon Road, Anchorage, AK 99504, for the period of 01 January 2015 through 31 December 2015, with four (4) one year renewal options that can be exercised at the option of the Government. The Contractor shall provide services in accordance with the requirements of this contract. Courier services are required between the AVAHS Outpatient Clinic (OPC) at 1201 N. Muldoon Road, Anchorage, AK 99504 and the following facilities: AVAHS Homeless Domiciliary (DOM), 3001 C Street, Anchorage, AK 99509 and AVAHS MatSu Community Based Outpatient Clinic (CBOC), 865 N. Seward Meridian Parkway, Suite 105, Wasilla, AK 99654. 3.0. SERVICES: 3.1. Domiciliary: Contractor shall pick up clinical laboratory specimens from the Domiciliary at 3001 C Street, Anchorage, AK 99509 and transport them to the OPC. Service is required once daily unless notified otherwise, Monday through Friday not including Federal holidays. Contractor shall pick up the specimen no later than 12:00pm and deliver to the OPC no later than 1:30pm. 3.2. CBOC: Contractor shall pick up clinical laboratory specimens from the CBOC at 865 N. Seward Meridian Parkway, Suite 105, Wasilla, AK 99654 and transport them to the OPC. Service is required once daily, Monday through Thursday, and twice daily on Friday, not including Federal holidays. All Monday through Friday pickups shall be made no earlier than 7:30am and no later than 9:00am with delivery to the Anchorage Muldoon Clinic Laboratory by 10:00am. The second Friday pickup shall be made no earlier than 1:00pm and no later than 2:00pm with a delivery time to the OPC no later than 3:00pm. All specimens must be delivered to the OPC on the day they are picked up. 3.3 Security: Contractor shall guarantee the security of the transport container and contents between pickup and delivery. Specimens are irretrievable and must be secure at all times. 4.0. VA FURNISHED PROPERTY OR SERVICES: The VA shall furnish containers for transporting clinical laboratory specimens. VA shall prepackage specimens according to transportation safety rules and place in provided container for transport by the contractor. 5.0. CONTRACTOR FURNISHED PROPERTY OR SERVICES: The Contractor shall provide all staff, vehicles, and other items not specifically stated as VA-furnished, necessary for performing services as defined in this statement of work. 6.0. ADMINISTRATION & MANAGEMENT: The Contractor shall be responsible for the administration and management of all aspects of this contract. This includes responsibility for all Contractor employees, subcontractors, agents, and anyone acting for or on behalf of the Contractor. 7.0. CONTRACT STARTUP REQUIREMENTS: The contract start-up requirements must be completed prior to the commencement of work. The Contractor shall comply with the following contract requirements within fourteen (14) calendar days of the Date of Award: 7.1. If the Contractor does not already have adequate personnel on staff to fulfill the requirements of the contract, the Contractor will hire, train, and ensure licensure/certification of all necessary personnel. 7.2. The Contractor will have completed any sub-contracting necessary to fulfill their obligations under the contract. 7.3. The Contractor, including subcontractors, must submit proof of insurance to VA. 8.0. PERSONNEL REQUIREMENTS: The Contractor shall provide personnel, through direct hire or through subcontracting, in numbers and qualifications capable of fulfilling the requirements of this contract. The Contractor is responsible for assuring that all persons, whether they be employees, agents, sub-contractors, providers, or anyone acting for or on behalf of the Contractor, are properly licensed or certified as applicable at all times under Alaska state law. Contractor agrees to prepare and provide documentation of such prior to beginning work under the contract, whenever staffing changes occur, or upon demand by VA. 9.0. REIMBURSEMENT: Invoices must be electronically submitted to the VA Financial Services Center (FSC) for payment and a detailed invoice should also be forwarded to: Alaska VA Healthcare System Attention: Clinical Laboratory Manager (113) 1201 N. Muldoon Road Anchorage, AK 99504 Appendix 1 of this Statement of Work is the price list filled out by the Contractor when submitting their bid. The Contractor shall maintain records of all trips made during a particular month, and only charge for actual trips in accordance with the Itemized Price List in Appendix 1. Monthly invoicing shall be submitted along with the Contractor's list of trips made during that month for which the Government is being billed. 10.0. QUALITY ASSURANCE: 10.1. The Government will evaluate the Contractor's performance using a Government Quality Assurance Surveillance Plan (QASP). The Government will measure the Contractor's control of quality against the Performance Thresholds specified in the Requirements Summary. If re-performance of a service delivery is required, the original inspection results will be recorded as unsatisfactory. When overall performance for a required service meets or exceeds the performance threshold, quality control is satisfactory. 10.2. If performance fails to meet requirements, the Contractor will be issued a Non Conformance Inspection Report (NCIR) and given two hours after receipt of the notification to respond and to correct the non-conformance within 24 hours. If the contractor has ten or more minor deficiencies during the performance period, a Form 2 - Contract Discrepancy Report (CDR) may be issued by the Contracting Officer. CDRs may be issued for non-responsiveness, for repetitive minor discrepancies, for major discrepancies or at the discretion of the Contracting Officer. 10.3. For Units that are unsatisfactory and cannot be re-performed a deduction for that service will be withheld from Contractor's monthly payment. 10.4. The Contractor shall be available to meet with the Contracting Officer's Representative (COR) at least weekly during the first month of the contract and as necessary thereafter to discuss the contractor's performance. The time and location will be mutually agreed upon. The Government reserves the right to change the frequency of the meetings depending upon the quality of service provided by the Contractor. APPENDIX 1- ITEMIZED PRICE LIST Year of Services Description Est. Annual Qty Unit Unit Price Amount Base Year Domiciliary 250 Per Trip $__________ $_______________ Base Year MatSu CBOC 302 Per Trip $__________ $_______________ 1st Option Year Domiciliary 250 Per Trip $__________ $_______________ 1st Option Year MatSu CBOC 302 Per Trip $__________ $_______________ 2nd Option Year Domiciliary 250 Per Trip $__________ $_______________ 2nd Option Year MatSu CBOC 302 Per Trip $__________ $_______________ 3rd Option Year Domiciliary 250 Per Trip $__________ $_______________ 3rd Option Year MatSu CBOC 302 Per Trip $__________ $_______________ 4th Option Year Domiciliary 250 Per Trip $__________ $_______________ 4th Option Year MatSu CBOC 302 Per Trip $__________ $_______________ SUMMARY OF PRICING: Base Year Total Amount: $____________________ 1st Option Year Total Amount: $____________________ 2nd Option Year Total Amount: $____________________ 3rd Option Year Total Amount: $____________________ 4th Option Year Total Amount: $____________________ GRAND TOTAL FOR BASE + 4 OPTION YEARS: $__________________