Contracting Office Address Federal Emergency Management Agency; Financial & Acquisition Management Division; Readiness, Response and IT Branch; 500 C. Street, SW., Room 350, Washington, DC 20472 This is not a Request for Proposal, but a survey to locate potential sources capable of performing cold storage and transport services as described below: This anticipated requirement is for services for six months, starting on or after 1 June 2006 and ending 30 November 2006. 1. Warehousing/Storage Resources. Resources to support regional pre-position planning strategies for hurricane-prone strates along the Atlantic Coast. Capability to store a minimum of 50 truckloads/1000 pallets of commodities including water, ice and packaged meals at each of the facilities selected for tactical pre-position/staging. Capability to support the expeditious loading of product commodities at these facilities for transport as required to response operation sites on short notice. Storage facilities must be strategically located in, or in close proximity to, hurricane-prone states in the Atlantic region including Maine, New Hampshire, Vermont, Rhode Island, Connecticut, Massachusetts, New York, New Jersey, Delaware, Maryland, Pennsylvania, Virginia, North Carolina and South Carolina. 2. Transportation Capability. Capability to support the expeditious loading of commodities at these facilities for transport to response operation sites on short notice. Capability to provide a transportation system to pick-up, move, cross-dock if necessary and unload response commodities at various locations. Capability must provide for guaranteed pick-up of product commodity within 24 hours of request. Capability must be expandable, i.e., providing for transport of 50 to 1000 truckloads within a 24-72 hour timeframe. Provider must possess a GPS system capable of providing point-to-point visibility of in-transit assets on an hourly basis. Capability must also support unexpected, seasonal and extraordinary requirements of FEMA Logistics response operations using an existing system of inter-modal transportation resources. This capability must be augmented through a network of pre-existing resources, such as leasing, when necessary. 3. Project Management Support. Capability to coordinate cold storage and transport activities in a seamless manner to meet FEMA response requirements. Ability to maintain information on task performance including developing regular status reports for the COTR (Contract Officer’s Technical Representative); providing regular reports at agreed upon intervals on the status of work-in-progress and projected completion schedules; monitoring quality assurance, configuration management, and resources applied to the completion of the task awarded; and providing in-progress reviews to COTR and Logistics management staff as required, which may include presentation materials that address the status of work, resources expended or committed, issues requiring resolution, and progress-measured task performance plans. Communication of Project Management responsibilities should be done through a single point of contact (POC) during the contract period of performance. Contractors must demonstrate the capacity to expeditiously accomplish the efforts outlined above and the ability to direct, manage and control the entire project. Contractors must demonstrate past performance on contracts of comparable size with Government Agencies and private industry in terms of (a) cost control; (b) quality of work; and (c) compliance with performance schedule. Submittals must include references with names, titles, affiliations, e-mail addresses and phone numbers. Firms with these capabilities who are interested in performing the proposed effort are invited to submit one original and four (4) copies of complete information to the procuring office identified in this notice within fifteen (15) calendar days from date of this notice. Information furnished should include (1) the numbers and professional qualifications of personnel to be assigned the contract; (2) company experience related to the proposed project; (3) a description and locations of general and special facilities; (4) a current financial statement and (5) any other information that demonstrates the minimum capabilities listed above. This notice is for informational and planning purposes. The Government will not pay or otherwise reimburse respondents for information submitted. Based upon responses, the Government reserves the right to set aside any and all procurements that may result hereunder for small and minority-owned businesses. Point of contact: Peter Kho, contract specialist, 202-646-3912, e-mail:
[email protected].