This is not a solicitation announcement. This is a sources sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (service disabled veteran owned small business, veteran owned small business, hub zone, 8(a), small disadvantage business, woman-owned, small business, or large business) relative to NACIS 484210 Used Office Goods and Household Moving (size standard of $27.5M). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this sources sought announcement. The Chillicothe VA Medical Center is seeking sources that can provide: 2 phase moving with contractor providing all labor, materials, equipment, supplies and supervision necessary to perform work to move/relocate various identified items from the Veterans Affairs Medical Center location (17273 State Route 104, Chillicothe, OH 45601, Move 1: Building 211 move patients from 2nd floor to 1st floor and Move 2: Building 26CD 2nd floor to a new location Building 211 2nd floor (17273 State Route 104, Chillicothe, OH 45601) 1. Buildings being moved: Following is a list of buildings included in the moves along with the number of rooms in each building: a. Move Part 1: Offices/Patient rooms being moved from Building 211 Second floor to Building 211 First floor: " 20 Patient bedrooms o Electric patient bed, chair, nightstand, wardrobe and over-bed tables (TYP.) " 02 Staff Offices o File storage cabinets, boxed items (TYP.) and chairs (all). " 01 Dayroom o Sofas, upholstered chairs, end tables and dining tables with chairs (TYP.). Dayroom includes 1 upright piano and 1 TV with stand. " 02 Dining Room o Tables, chairs, food cart, small fridge. (TYP.) " 01 Nurse station/ 02 Med Rooms o File cabinet, task chairs, trash receptacle, copier, recycle bin, and boxed items (TYP.) " 01 Dining Room o Dining tables, dining room chairs, Refrigerator, and microwave. (TYP.) " 01 Breakroom o Refrigerator, microwave, staff mailboxes, and boxed items (TYP.) " 05 Treatment Room/ Storage Rooms o IV Poles, medical equipment, scales, hover mates, stretcher, crash cart/life pack, medicine cabinet and ultra sound cart (TYP.) " 01 Work Room o boxed items etc.(TYP.) " 01 Congregate Bath Rooms Patient shower chairs, laundry carts, Rubbermaid cart, large waste receptacles, high back patient chairs (TYP " 08 Storage Rooms/Pantry o Metal storage units, storage cabinets, small refrigerator, miscellaneous carts, medical equipment and 1 forms cabinet (TYP.) o Blanket warmers Move Part 2: (Scheduled Two Weeks subsequently) b. Offices/Patient rooms being moved from Building 26CD Second floor to Building 211 Second floor: " 41 Patient bedrooms o Electric patient bed, chair, nightstand, wardrobe and over-bed tables (TYP.) " 04 Staff Offices o File storage cabinets, boxed items (TYP.) and chairs (all). " 01 Dayroom o Sofas, upholstered chairs, end tables and dining tables with chairs (TYP.). Dayroom includes 1 upright piano and 1 TV with stand. " 02 Dining Room o Tables, chairs, food cart, small fridge. (TYP.) " 01 Nurse station/ 02 Med Rooms o File cabinet, task chairs, trash receptacle, copier, recycle bin, and boxed items (TYP.) " 01 Dining Room o Dining tables, dining room chairs, Refrigerator, and microwave. (TYP.) " 01 Breakroom o Refrigerator, microwave, staff mailboxes, and boxed items (TYP.) " 01 Treatment Room/ Storage Rooms o IV Poles, medical equipment, scales, hover mates, stretcher, crash cart/life pack, medicine cabinet and ultra sound cart (TYP.) " 01 Work Room o boxed items etc.(TYP.) " 01 Congregate Bath Rooms Patient shower chairs, laundry carts, Rubbermaid cart, large waste receptacles, high back patient chairs (TYP " 08 Storage Rooms/Pantry o Metal storage units, storage cabinets, small refrigerator, miscellaneous carts, medical equipment and 1 forms cabinet (TYP.) o Blanket warmers 2. Phasing Plan: Contractor is to provide a phasing plan to the Interior Designer of VAMC depicting their anticipated phasing schedule. Plan to include the number of employees that will be provided by the contractor, which buildings will be moved and/or how many offices on each day, and dates this will be accomplished. The tentative "order of priority" for each building to be moved is as follows: " Day 1 :Move Building 211 Second Floor to Building 211 First Floor " Two weeks Later: Move Building 26CD to Building 211 Second Floor 3. Week Day Move Only: Moves shall take place only on normal workdays in order to provide maximum staffing for patient monitoring during the move. 4. Hours of Work: Contractor will perform the moves between the hours of 8:00 am to 6:00 pm on selected days Monday through Friday. 5. Items to be moved: Items to be moved include but are not limited to patient beds, lockers, patient belongings, patient televisions, large screen televisions, washer and dryers, desks, task chairs, side chairs, credenzas, bookcases, file cabinets, storage pieces, computer desks, tables, cabinets, boxes of books, files, trash cans, etc. All boxes packed by VAMC staff and items or equipment of significance as listed below are included in the move. All items and equipment to be moved are located within Building 211 second floor and Building 26CD second floor. 6. Computer Equipment: Contractor is not responsible to move any computer equipment. VAMC CIO Services staff will relocate computer equipment. 7. Special Items: Other pieces may need to be disassembled by contractor so they can be moved and then reassembled by the contractor in the new location. These items include but are not limited to desks and tables. Wall mounted items to be moved are required to be moved by contractor and delivered to the appropriate space at the new location. Reinstallation of wall mounted items will be by VAMC staff. Special heavy items such as large screen televisions will also need moved. 8. Packaging: Contractor shall provide all packing materials including boxes, packing tape and labels to Veterans Affairs employees at least two weeks prior to their move date on each move and Veterans Affairs employees will be responsible to pack these belongings in boxes provided and label them as to the locations they will be moved to. 9. Removal of Packing Materials: Contractor shall be responsible for pickup of packing materials 1 week after move is completed. VA will be responsible to locate these packing materials into one location on that building for the contractor pick up. 10. Damages: Contractor shall be responsible for any damages to the items being moved and the VA property (namely the paint, wall covering, etc.) that might be damaged during the course of the work performed 11. Performance Coordination: Performance of work must be closely coordinated with VA personnel. Once the work is scheduled and approved, the VA will notify all affected areas. The contractor shall verify all site conditions and project requirements and comply with all applicable submittals requirements prior to start of work. 12. Contractor/Contractor Employees' Conduct: The contractor and/or contractor employees shall act in a thoroughly professional manner at all times. He/she shall work in harmony with the VA coordinating staff and tact and courtesy are mandatory when interacting and staff and/or when or if they come in contact with our veterans and/or their family members. 13. Personnel Policy: a. The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for their personnel: (1) Worker's Compensation (2) Professional Liability Insurance (3) Health Examinations (as may be required) (4) Income Tax Withholding, and (5) Social Security Payments b. The contract personnel shall not be considered VA employees for any purpose. 16. Insurance Coverage: a. Contractor shall be insured as outlined in the following Schedule of Insurance Coverage (See Clause 52.228-5 contained elsewhere in this solicitation for additional information): SCHEDULE OF INSURANCE 1. Workers' Compensation and Employers' Liability Insurance. Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statues. Employers' liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. 2. General Liability. Contractor shall maintain bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence. b. Evidence of Coverage. Before commencing work under the contract, the contractor shall furnish to the Contracting Officer, a certificate from his/her insurance company indicating that coverage outlined in the above schedule, has been obtained and that it may not be changed or canceled without written notice to the Contracting Officer. The furnishing of such evidence of insurance coverage may not be waived. Copies of the appropriate certificates are to be submitted with your quote. 17. Safety a. The safety and health of patients, visitors and VA employees in the work area must be considered at all time services are being performed. Never leave hazards unattended or unsecured when out of the working area. Psychiatric, blind, hearing impaired, and wheelchair patients are to be expected. b. Adherence to OSHA regulations may not sufficient to provide the degree of safety required. Extra precautions should be observed when working with persons who are not accustomed to being exposed to potential hazards. Consideration must be given to persons, who may be aged, have sensory impairments, use wheelchairs, or have mental or psychiatric conditions. Response to this notice should include a capability statement, and three (3) customer references to which you have provided similar services for. Responses should also include company name, address, point of contact, size of business pursuant to the following questions: (1) Is this product or service available under a federal supply schedule (GSA)? If yes, please provide the contract number. (2) Do you manufacture or directly provide these services? If teaming please provide a copy of your teaming agreement. If subcontracting please include the name of the subcontractor. (3) Is your business large or small? (4) If small, does your firm qualify as a small, emerging business, or small disadvantaged business? (5) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act. (6) Is your firm a certified hub zone firm? (7) Is your firm a woman-owned or operated business? (8) Is your firm a certified Service-Disabled Veteran Owned Small or veteran owned small business? (9) Is your firm registered on the Central Contractor Registration website? Responses to this notice shall be emailed to Michael Groneman at
[email protected]. Telephone responses will not be accepted. Responses must be received in writing no later than 4:00 PM on Jun 8th, 2016. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this sources sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.