V--NSF Polar Aviation Service

The Department of Interior, Interior Business Center, Acquisition Services Directorate is requesting qualified and capable offerors to respond to this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support requirements for any of the services listed below. Requirement NAICS code-481211 Non-Scheduled Chartered Passenger Air Transportation FSC- V-Transportation, Travel and Relocation services This requirement is for year round, exclusive use flight services and support utilizing fully-functional, multi-engine, skied aircraft equipped to meet specifications, operated and maintained by qualified personnel in Antarctica and the Arctic, for the National Science Foundation (NSF) in support of the research activities of the United States Antarctic Program (USAP), and NSFs Arctic Program. The primary role for the aircraft in both theaters of operation will be for utility transportation services, ferrying personnel and materials to remote, often unprepared, field locations. The Contractor will be required to modify contract aircraft to meet the needs of the program. Modifications will be requested at various levels from simple modifications to major modifications. The Government is contemplating a 5 year, firm fixed price IDIQ for three light utility aircraft to be on contract for an exclusive use period of 85-120 days in Antarctica during the Austral summer and on-call in the Arctic for the summer. A fourth light utility aircraft will be on the contract as an option to complete a shorter time period. The program requires staggered arrival dates on the ice. An example of these arrivals includes: two aircraft to arrive October 14 and be available for 120 days and one aircraft to arrive October 28 and be available for 85 days. The Antarctic is characterized by very hostile operating conditions that consist of high winds, cold temperatures, and minimal facilities for maintenance and support operations. Experience in these harsh conditions is essential to safe operations and warrants significant considerations to support aviation operations in the Antarctic. Other conditions that may affect the acquisition are the risk of the unknown as many operators that will be interested in submitting a proposal in response to the acquisition are unfamiliar with the environment other than by reading publications. Operations will be conducted at significant distances from the United States and possibly the contractors home base of operations and, therefore, the contractor must show experience in maintaining a small fleet of aircraft at remote locations with limited support capabilities. The contractor shall be experienced and capable of providing fully contractor-operated and maintained flight services to programs that are considered to be similar in nature to the missions of the National Science Foundations Polar Programs. The contractor must maintain an Airworthiness Certificate IAW 14 CFR Air Carrier Certificate or Operating Certificate. and have engineering support for continued air worthiness from the current to the supplemental certificate holder. All equipment must be FAA approved. The Contractor is responsible for and must comply with all laws and regulations, and otherwise have or obtain all needed licenses, permits, and certifications, including, but not limited to, those necessary for the carriage of persons or property for hire within the United States, Canada, and Greenland. Likewise, the Contractor is also responsible for obtaining all country clearances necessary to deploy its airplanes to Antarctica. SAMPLE MINIMUM AIRCRAFT REQUIREMENTS I. Light Fixed Wing Utility Aircraft (Qty 3 with 1 optional) a) Must have a Standard Airworthiness Certificate. b) An aircraft make and model for which engineering and logistical support, for continued airworthiness, is provided from the current type certificate holder or supplemental type certificate holder. c) Aircraft must be approved for use with AN8, JP8, and JP5 fuel. d) Approved for flight into known ice. e) Approved for operations to minus 54 Celsius (C) f) Approved for takeoffs and landings at 12,500 pressure altitudes (PA). g) Maintain positive single engine rate of climb at maximum gross takeoff weight, 5,000 feet PA and 5C in the clean configuration (no skis, standard doors and windows installed and no external sensors). h) 150 knots true airspeed at 10,000 feet PA and minus 5C in the clean configuration. i) Endurance of at least four (4) hours and 30 minutes in the standard category at 5000 feet PA, 5C and maximum cruise power. j) Payload of 1800 pounds, equipped in accordance with this contract, to include skis, two pilots (360 pounds) with three (3) hours of fuel (6.7 pounds per gallon). k) Short Takeoff and Landing (STOL)-capable from unprepared areas. l) Aircraft shall be able to clear a 50-foot obstacle during takeoff and landing with a runway length of 2,000 feet on a standard day at sea level with zero wind at maximum gross certified weight. m) Seating for nine (9) passengers in a standard approved seating configuration. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these contract services, please provide the following information to the email listed below: 1) Organization name 2) Address 3) Email address 4) Web site address 5) Telephone number 6) Size and type of ownership for the organization 7) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. [Note: In accordance with FAR 10.001(b), agencies should not request potential sources to submit more than the minimum information necessary.] The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, DEPEND ON HOW THIS REQUIREMENT WILL BE PROCURED. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice No Later Than 5 Oct 2015 1000, MST. All responses under this Sources Sought Notice must be emailed to Paula Teague at [email protected]