Request for Information: HSSCCG-17-I-00023 Notice Type: Request for Information / Sources Sought Agency/Office: United States Citizenship & Immigration Services (USCIS) Location: USCIS Contracting Office Title: SMEAD Brand Name File Folders or Equal This is a Sources Sought Request / Request for Information (RFI) ONLY. This RFI is issued solely for information and planning purposes to identify potential business sources with the capacity and technical capability necessary to successfully provide the brand specific file folders or an equal that can be utilized to support Lockbox facilities that receive immigration applications and petitions, with related supporting documentation and fees. This RFI is issued solely for the purpose of conducting market research in accordance with Federal Acquisition Regulation (FAR) Part 10 and does not constitute an Invitation for Bids, Request for Proposal, or Request for Quotations. No solicitation is being issued at this time and the Government makes no assertion that a solicitation will be issued. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract, nor do they affect a potential offeror's ability to respond to any future synopsis/solicitation, which may or may not follow or restrict the U.S. Government's eventual acquisition approach. Additionally, the U.S. Government is not obligated to, and will not provide reimbursement for any information that may be submitted in response to this RFI. Respondents are solely responsible for all expenses associated with responding. Background: USCIS Office of Intake and Document Production, Intake Operations Division operates Lockbox facilities in Chicago, IL, Lewisville, TX, Williston, VT and Phoenix, AZ. USCIS Lockbox facilities receive applications and petitions, with related supporting documentation and fees. The Lockbox completes fee receipting and data entry on behalf of USCIS and then forward the information and documents to USCIS for processing. The packaging of the applications/petition packages requires specific types of folders. The supplies are required in specific quantities each month based on USCIS volume forecasts. USCIS Lockbox facilities require an uninterrupted, consistent flow of supplies to ensure timely shipment of the processed applications and petitions. Purpose: This RFI is to identify sources that can provide all of the brand name SMEAD File folders (listed below) OR an equal to the entire SMEAD file folder product part numbers listed below in support of Intake Operations Division. The solution that meets the products equal to the outlined below. Those sources that demonstrate the ability to provide the product(s) that meet the capabilities desired may be invited to demonstrate the product(s). The estimated volume of delivery per year as well as delivery requirements are listed below for informational purposes only to provide data regarding potential orders. Item Product Part # Cut Size Other Description Est delivery per year Gray File Folders FSP141067GY Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 2,500 Orange File Folders FSP141067OR Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 7,000 Yellow File Folders FSP141067Y Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 8,000 Blue (light) File Folders FSP141067LBE Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 1,200 Navy Blue File Folders FSP141067NVBE Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 1,700 Green File Folders FSP141067GN Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 24,500 Lavender File Folders FSP141067LAV Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 500 Red File Folders FSP141067RD Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 500 Black File Folders FSP141067BLK Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 100 Pink File Folders FSP141067PK Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 200 Purple File Folders FSP141067PUR Straight Cut Letter 11 Point Stock, reinforced tab, tint dyed 200 Delivery Requirements • Supplies will be delivered in the monthly quantities to each of the locations as specified below. o USCIS Phoenix Lockbox 1820 E. Skyharbor Circle S, Floor 1 Phoenix, AZ 85034 o USCIS Lewisville Lockbox 2501 S. State Highway, 121 Business Suite 400 Lewisville, TX 75067 o USCIS Chicago Lockbox 131 South Dearborn, Floor 3 Chicago, IL 60603 o USCIS OIDP 124 Leroy Road Williston, VT 05495 POC - 802.281.9154 • The supplies will be delivered each month by the 1st of the month. If the 1st of the month lands on a Saturday or Sunday then the shipment must be delivered on that Friday before. Shipments shall be accepted up to ten (10) days in advance of contracted date. Beyond that would require approval from USCIS. • The contractor will pick up any items deemed unacceptable within 72 hours of notification at the contractor's expense. • The contractor will replace any items deemed unacceptable within 72 hours of notice. . • Deliveries to Lewisville and Phoenix shall be on lift gate trucks. Non-lift gate trucks shall be turn away at the contractor's expense. Date of performance will not be altered if truck is turned away. • Deliveries to all sites cannot be stacked on truck. Driver must remove all pallets from truck. Sites do not have forklift. • Each delivery shall contain a detailed shipping manifest of everything delivered. • Shipping manifests shall contain CLIN or month of order shipped. • Each product shall arrive together in one delivery. Should item need to be on multiple deliveries, advanced approval from USCIS CO/CS/COR/TPOC is necessary. Directions: • If you can provide the SMEAD Brand Name file folders outlined above please only refer to section 2 below. • If you are providing an OR EQUAL to the SMEAD Brand Name File Folders above, please refer to both sections 1 & 2 below. When responding to this RFI request with an EQUAL brand, respondents shall submit the following before the RFI closure date of September 21st, 2017: 1. Send file folder samples equal to SMEAD brand name for each product number listed above to: USCIS OIDP Attn.: Duy (David) Pham 124 Leroy Road Williston, VT 05495 POC Phone: 802-281-9154 1. Folder Brand Name 2. Product Number 3. Size: Letter (11.625") 4. Tab Size: Straight cut 5. Tab Type: Reinforced 6. Thickness/weight: 11 point stock 7. Texture: smooth inner and outer surfaces Please note USCIS is interested in samples only of the equal to SMEAD brand name folder products. Do not send SMEAD folder products. 2. Response information: Responses to this RFI shall include a cover letter. The cover letter shall, at a minimum, include the following information: 1) Response to Request For Information [HSSCCG-17-I-00023] 2) Vendor's Company: a. Name b. Address c. Point (s) of contact (email and phone numbers) for further Government inquiry should more information be desired d. Brief overview of company history, limited to three (3) paragraphs 3) Vendor's DUNS Number 4) Business Size & Size Standard 5) Identify your company's business size standard based on the primary North American Industry Classification System (NAICS) code 424120. 6) All contract vehicles you currently have associated with these product numbers and the contract numbers associated with those vehicles. (ex. GSA Schedule - GS-00X-1234Z) 7) Include whether or not you are a large business; small business; HUBZone small business; service-disabled, veteran-owned small businesses; 8(a) small business; women-owned small business; or small disadvantaged business in order to assist the government in determining the appropriate acquisition method, including whether a set-aside is possible. 8) State your capability to meet estimated quantities and delivery. Please note that the collection of this data does not obligate the U.S. Government to the incorporation of the solicited comments in any future procurement action nor does it obligate the Government to the procurement of any services or products related to this RFI. All documentation shall become the property of the Government. Unless otherwise stated herein, no additional information is available and any request for additional information will be disregarded. Proprietary information should not be included in the responses. Responses to this RFI might be returned. Points of Contact: Information submitted in response to this RFI must be submitted electronically (via email) to the following: Joshua S. Riley USCIS Contract Specialist
[email protected] Questions shall be submitted via email to the above address. All responses shall be in MS Word, or Adobe Portable Document Format (PDF), and submitted in writing at the above email address no later than 1:00 PM Eastern Standard Time (EST) on September 21st, 2017. All responses must be received by the specified due date and time in order to be considered and shall include "SMEAD Brand Name File Folders or Equal [HSSCCG-17-I-00023]" in the subject line. Telephonic and mail/courier responses will not be accepted. Additional Information: There is no commitment by the Government to issue a solicitation, to make an award(s), or to be responsible for any monies expended by any interested parties in support of any effort in response to this request for information. Any information submitted in response to this request for information is a strictly voluntary. This request for information is for information planning purposes and the Government will not pay or otherwise reimburse respondents for information submitted. It is the responsibility of potential offerors to monitor this site for the release of any follow-on information. Primary Point(s) of Contact: Joshua S. Riley, USCIS Contract Specialist
[email protected] Duy K. Pham Program Manager/Contracting Officer's Representative (COR)
[email protected] Contracting Office Address: 70 Kimball Avenue Burlington, Vermont 05403