INL Colombia Computers for HR Judgeships

Sources Sought Notice : 19INLE24I0004 INL Colombia Computers for HR Judgeships (PCS: 7B21 NAICS: 423430) Background: The U.S. Embassy in Bogotá, through the Human Rights Program of the INL Rule of Law Division, would like to purchase IT equipment for judgeships countrywide managed by the Superior Council of the Judiciary - SCJ (Consejo Superior de la Judicatura). Equipment listing and minimum technical specifications can be found in the attached ANNEX A . This Sources Sought notice is issued for planning and market research purposes only, and does NOT constitute a solicitation for proposals, offers, bids, and/or quotes. This is NOT an announcement of a forthcoming solicitation, or confirmation that the Government will contract for the items contained in the Sources Sought, nor is any commitment on the part of the Government to award a contract implied. Responses to this notice will assist the Government in identifying potential sources in determining if a Service-Disabled Veteran Owned Small Business (SDVOSB), Small Disadvantaged Businesses 8(a), Historically Underutilized Business Zone Small Business (HUBZone), or Women-Owned Small Business (WOSB) set-aside of the solicitation is appropriate, and in determining whether this approach to securing contracting support is practicable. The government also seeks input form industry as to reasonable delivery timelines for the procurement and delivery of said equipment and whether vendors are able to supply laptops that are manufactured Spanish Language Operating System (Windows) with Spanish keyboards installed (not separate keyboards). Separate Spanish keyboards for laptops in this case would not be an acceptable solution. Respondents are advised that the Government will not pay for any information or administrative cost incurred in response to this Sources Sought. Responses to this notice will not be returned. The following information is required in this RFI/Sources Sought: 1. Company name, point of contact, phone number, and address; 2. UEI Number and CAGE Code; 3. Interest in nature of participation [e.g., prime contractor, teaming partner, primary subcontractor]; 4. SDVOSB/HUBZONE/8(a)/WOSB certification; 5. Statement of capabilities in providing provide servers, storage, memory, switching, licensing, and installation services and technical support indicating that the vendor can perform the requirements as stated. 6. Three (3) examples of relevant past performance (last three years). 7. Reasonable expectations for delivery timelines 8. Ability to provide laptops manufactured with Spanish language keyboards 9. Questions, clarifications and/or recommendations to INL to inform a subsequent Notice of Funding Opportunity. Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review of firm's interest and capabilities. This information is due no later than Tuesday, February 6, 2024 at 5:00 PM EST. Primary Point of Contact: Michele Coccovizzo Senior Contract Support Specialist [email protected] TECHNICAL SPECIFICATIONS Equipment listing and minimum technical specifications can be found in the attached ANNEX A. DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS) REQUIRED DELIVERY DATE: Selected vendor shall have no more than 90 days to deliver the full order after the award of the contract. The 90 days term will start upon award. DELIVERY PLACE: Delivery must be upon coordination with INL POC who will give the instructions for each place of delivery, corresponding on-site (end user) contact and will be monitoring the delivery process. Vendor must deliver all the elements of this order, according to pending distribution of quantities, to the following municipality/city in Colombia: Cartagena . Barranquilla Santa Marta Monteria Sincelejo Florencia Popayán Buga Pereira Pasto Cúcuta Tumaco Arauca Puerto Asís Yopal Medellin Quibdó Bogotá D.C. All charges for delivery and transportation to the final destinations are the responsibility of the contractor and shall be included in the pricing. The contractor shall consolidate the shipment per location to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification. Vendor shall replace any defective material or equipment including transportation at no cost to the USG for warranty by one year. Partial deliveries may be considered upon request and approval by the US Government (Contracting Officer). The items acquired through this contract will be donated to the government of Colombia. In addition to ensuring that all items are prepared for safe shipment, the contractor shall include all the necessary export approvals, required material data safety sheets, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment(s), attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. The packing list shall include, at a minimum: description, brand name, serial number (if any), and quantities. WARRANTY The vendor must provide a warranty for at least 1 year. If INL receives a warranty claim for any product(s), it will be sent to the vendor’s location to perform an evaluation, with no charge to INL, to verify the status of the claim and the product. If the warranty department of the vendor determines that the product has a defect covered under the warranty, vendor must replace. INL is not responsible for any transportation charges. Replacement products must be in new condition. During the warranty period, the contractor must respond to any technical requests over the phone or e-mail in a maximum of twelve hours. During the warranty period, the contractor must repair the equipment and leave it in perfect operating condition in a maximum response time of five working days, at the site of the request. CUSTOMS CLEARANCE AND TAX EXEMPTIONS All goods and services shall be provided with tax exemption, under no circumstance INL/DOS will be paying VAT, income, entrance, or any other related tax for this order. If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Colombia. INSPECTION AND ACCEPTANCE The final inspection and acceptance of ALL items shall be performed by the U.S. government upon their arrival at each location mentioned above. The payment(s) to the contractor shall be made following satisfactory inspection and acceptance of products by the office of INL in Colombia. If item does not fulfill requested technical specifications, INL Bogotá will return the items to vendor. Vendor shall evaluate and replace returned items with no transportation cost to INL. PERIOD OF PERFORMANCE (POP) or ESTIMATED DELIVERY DATE Performance period for this contract will be no more than 90 days from the date of award. The Contractor shall interpret any reference made to days, as calendar days