DEPARTMENT OF VETERANS AFFAIRS NETWORK CONTRACTING OFFICE (NCO) 16 MICHAEL E. DEBAKEY VA MEDICAL CENTER (VAMC), HOUSTON, TEXAS REQUEST FOR INFORMATION 36C25618Q9343 BACKGROUND: The Houston VAMC has a requirement for the following brand name supplies: Manufacturer Stock # Item Description See STATEMENT OF WORK ATTACHED REQUESTED RESPONSES: The intent of this Request for Information is to establish sources to define the procurement strategy (e.g set-aside, sole source, unrestricted) for a solicitation that VA intends to post in the near future. Interested contractors are requested to respond in accordance with the following: Please respond to this RFI if you can provide the exact brand name products listed in the table in the background section above. In the response please cite your business size status. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please respond to this RFI if you can provide supplies that can be determined EQUIVALENT to the products listed in the table in the background section above. Please provide details on the proposed EQUIVALENT products such as Manufacturer Name, Part Number, and Description. If you have an existing GSA or VA, Federal Supply Schedule contract, please include the contract details in your response. Please note that VA is particularly interested in determining the availability of Small Business Manufacturers. If your company is a small business manufacturer of similar items, please respond to this RFI. CONTACT INFORMATION AND RESPONSE DUE DATE: Please email all responses to
[email protected]. Please respond to this RFI no later than May 11, 2018. DISCLAIMER: This RFI is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. PRODUCT DESCRIPTION DEPARTMENT OF VETERANS AFFAIRS MEDVAMC (Eye Care Line 112C) Model 7800 Stand Date: April 9, 2018 REQUIREMENTS: (Example: modify to fit service line requirements) Contractor shall provide a projected schedule in terms of days from the time of award addressing (at a minimum) the following milestones: verification that all system quantities and configurations are accurate; manufacture/assembly of all parts and/or equipment; delivery to identified location; and complete installation of hardware. Parameter Attribute Value #7800 Reichert 7800 Stand 5 (Equipment) One Year Warranty 1 SCHEDULE FOR DELIVERABLES (Example: modify to fit service line requirements) 1. Contractor shall provide all labor, materials, tools, equipment and etc.to prepare for the installation of the equipment at the MEDVAMC. 2. This equipment will be installed May 30, 2018. 3. All employees of general contractor and subcontractors shall comply with the MEDVAMC policy on Healthcare Industry Representatives, including, but not limited to, vendor credentialing, check-in procedures when at the facility, and display of name badges. 4. Contractor shall be responsible for removing all packing materials and related waste and dispose of offsite. Inspection: Care Line Executive and Vendor 1. Technical Capability a) Image Quality b) System Speed and Reliability c) Integrated Data Functions d) Patient Safety features e) Integration with existing ophthalmic surgery equipment, infrastructure and supplies 2. Past Performance 3. Proximity of service personnel 4. Warranty Acceptance: Contractor shall perform the Government Acceptance Test in the presence of the COR and designated Ophthalmology Staff for proof-of-performance. Upon completing the Government Acceptance Test successfully, Contractor shall document the success of this Government Acceptance Test on Contractor s company form which will be certified by the COR s signature as an evidence of Government Acceptance of the referenced piece of equipment. A copy of this document shall be furnished to the COR and the Contracting Officer before Contractor s Representative at the end of each testing. Free on Board (FOB): Ship to and Mark For: Primary: Name: Jeannette Head, Eye Clinic 1C-300 Address: 2002 Holcombe Blvd, Houston, TX 77030 Voice:(713)791-1414 ext 27146 Email:
[email protected] Special Shipping Instructions: Prior to shipping, Contractor shall notify Site POCs five (5) business days before shipment, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. Contractor cannot make any changes to the delivery schedule at the request of Site POC. All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. Package 1 of 2 ), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # (i.e., 580-A11234) Total number of Containers: Package of . (i.e., Package 1 of 3) Total number of Containers: Package of . (i.e., Package 1 of 3) INFORMATION SECURITY CONSIDERATIONS: The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. The contractor will not have direct access to sensitive information but have a potential to see sensitive information as they install this equipment in the operating room. N/A .