DEPARTMENT OF VETERAN AFFAIRS STATEMENT OF NEED Dental Chairs, Delivery System, Instrumentation and Accessories BACKGROUND The Wilkes-Barre VAMC (693) has a brand name only requirement for ten (10) 511-A-DEC 511 Dental Chairs, Delivery Systems, and accessories to be used in ten existing operatories. SCOPE OF WORK Provide A-DEC brand dental equipment and installation for ten (10) new dental operatories. A-DEC Brand Name required items: 511 A-dec 511 (10 EA) 511 Model 511 Patient Chair V0412.0001 Quick Ship Not Eligible V0452.0002 Product Version B V0074.0002 Voltage 120 Volts V0009.0002 Base Color White V0195.0264 Foundation Price 511 B Chair V0075.0014 Upholstery Type Formed/Seamless V0073.0004 Upholstery Style 511 F02 Style V0072.9998 Upholstery Color to Follow V0040.0001 Contoured Floor Box V0037.0002 Duplex and QDs V0327.0010 Packaging Blanket Wrap with Pallet 533 - A-dec 533 Continental Delivery System (10 EA) 533 Model 533 Radius Continental Delivery System V0412.0001 Quick Ship Not Eligible V0568.0001 Preconfigured Packages Not Eligible V0452.0002 Product Version B V0009.0002 Base Color White V0195.0267 Foundation Price 533B Radius Mount with Deluxe Plus Touchpad V0070.0018 Large Bottom Mount Tray Holder V0573.0002 Stainless Steel Tray One Large SST Tray V0041.0008 Disc Foot Control V0071.0011 1.5' Umbilical V0327.0010 Packaging Blanket Wrap with Pallet V0128.0001 Handing Right V0036.0010 Doctor's Touchpad Deluxe Plus Touchpad V0330.0002 Handpiece Tubing Style Silicone Handpiece Tubing V0267.0005 Position 1 Autoclavable QD Syringe V0267.0006 Position 2 5-Hole Fiber-Optic with Bulb Tubing V0267.0002 Position 3 4-Hole Tubing V0267.0072 Position 4 Satelec Newtron Slim Ultrasonic Module V0158.0004 Add Ultrasonic Instrument Handpiece Satelec Newtron Slim B.LED V0196.0001 Ultrasonic Tip Starter Kit Satelec Ultrasonic Tip Kit V0267.0014 Position 5 Satelec Mini LED Curing Light V0267.0102 Position 6 KaVo Electric Motor V0053.0009 EMC-703 Control Module V0504.0002 No Powered USB Hub 551 - A-dec 551 ASST Instrumentation (10 EA) 551 Model 551 Assistant's Instrumentation V0412.0001 Quick Ship Not Eligible V0568.0001 Preconfigured Packages Not Eligible V0009.0002 Base Color White V0195.0146 Foundation Price 551 Assistant's Instrumentation V0055.0036 Mounting Style A-dec 511 Chair V0030.0004 Arm Length Long Arm V0327.0010 Packaging Blanket Wrap with Pallet V0105.0005 Autoclavable QD Syringe V0004.0023 No Curing Light V0462.0002 Assistant's Curing Light Holder None V0403.0002 No Dual Turret V0200.0005 HVE Standard 11mm HVE V0087.0007 Additional 11mm HVE V0500.0004 Vacuum Tubing Style EasyFlex Tubing V0090.0001 Support Link 500 Support Link 577L - A-dec 577L LED Dental Light, Track Mt (10 EA) 577L Model A-dec 577L LED Dental Lt, Track Mt V0009.0002 Base Color White V0412.0001 Quick Ship Not Eligible V0055.0031 Mounting Style Track Mount V0195.0206 Foundation Price 577 LED Light- Track Mount V0089.0007 Ceiling Height Post to Follow V0327.0004 Packaging Standard (Boxed) 521 - A-dec 521 Doctor's Stool (10 EA) 521 Model 521 Doctor's Stool V0195.0246 Foundation Price 521 Doctors Stool V0009.0002 Base Color White V0032.0003 Cylinder Type Tall V0012.0002 Caster Type Tile V0083.0005 Armrest Options No Armrests V0075.0009 Upholstery Type Sewn V0072.9998 Upholstery Color to Follow V0327.0010 Packaging Blanket Wrap with Pallet 522 - A-dec 522 Asst Stool (10 EA) 522 Model 522 Assistant's Stool V0195.0247 Foundation Price 522 Assistant's Stool V0009.0002 Base Color White V0474.0002 Backrest No Backrest V0475.0002 FootSupport Foot Ring V0012.0002 Caster Type Tile V0075.0009 Upholstery Type Sewn V0072.9998 Upholstery Color to Follow V0327.0010 Packaging Blanket Wrap with Pallet 54.0829.00 - Electric HS, Standard Head, M25L, 1:5, Ma (100) 54.0838.00 - Motor, Electric HDPC, KL 703 (10) INSTALLATION - Charges for Install Labor (1) BLANKETWRAP - Blanket Wrap Service (1) Warranty All equipment will have a A-DEC warranty which is as follows: Warranty: Parts only, covering defects in material and workmanship. 5 Years for Dental Chairs, Lights, Delivery Systems, and Monitor Mounts 2 Years for A-DEC EA-53 Electric Motor, Tubing and Control Modules 1 Year for Clinical Products General Requirements The contractor shall provide all labor, equipment, tools, materials, and other items necessary to deliver and install the equipment and materials listed in the SOW. All equipment shall be installed without modifications to the existing structure or utilities. TEST AND ACCEPTANCE: Contractor shall test all equipment after installation to confirm proper operation. The VA shall accept equipment once installation and successful testing has been completed and approved. Installation Dates and Delivery Installation of all equipment shall be coordinated with the VA and shall take place: a. within 30 days of contract award. No equipment shall be delivered or will be accepted before award and must be coordinated with the COR/POC. COR/POC: Dr. Jeffrey Manzo Phone: 570 824-3521 X 27104 Email:
[email protected] All items must be delivered to the following location: Wilkes-Barre VA Medical Center 1111 East End Blvd. Wilkes-Barre, PA 18711 Warehouse Supervisor: Kaitlyn Varneke Phone: (570) 824-3521 X 27178 Email:
[email protected] Monday Friday from 8:00am 4:30pm Instructions The information identified above is intended to be descriptive, of the Brand Name Only - A-DEC Inc., brand dental equipment, and installation for ten (10) new dental operatories, to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339114. Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) Describe how your small business takes ownership of the equipment in the manufacturing, assembly, or delivery process. (6) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. (8) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (9) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (10) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (11) Please submit your capabilities in regard to the brand name equipment. (12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 8. Responses must be received via e-mail to
[email protected] no later than, 4 PM Eastern Standard Time (EST) on Friday November 11, 2022. This notice will help the VA in determining available potential sources only. Reference 36C24423Q0121 in the subject of the email response. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, David Santiago. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the beta.Sam website for all qualified interested parties at a later date and interested parties must respond to this Sources Sought Notice to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information (RFI). Information will only be accepted in writing by e-mail to Contract Specialist at
[email protected] DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.