DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Page 8 of 8 1. In accordance with Federal Acquisition Regulation (FAR) Part 10 Market Research and Public Law 109-461, the Department of Veterans Affairs is conducting market research to ascertain if there are Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) concerns that are capable and willing to provide Medical Surgical Beds, Bariatric Medical Surgical Beds, and Hospital Mattresses to facilities located below. This announcement is for informational and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract. 2. The Department of Veterans Affairs (VA) has a requirement for providing Hospital Beds and Mattress to the VA facilities within the Central Region. The supplies to be provided include, but are not limited to, Medical Surgical Beds, Bariatric Medical Surgical Beds, and Hospital Mattresses. The contractor would be required to provide all personnel, equipment, tools, materials, supervision, facilities, transportation, (possibly training VA staff) and other items and services necessary to perform this requirement. 3. The following are the anticipated list of facilities: Ann Arbor VAMC VA Medical Center 2215 Fuller Rd. Ann Arbor, MI 48105 Battle Creek VAMC VA Medical Center 5500 Armstrong Rd. Battle Creek, MI 49015 Chillicothe VAMC VA Medical Center 17273 St. Rt. 104 Chillicothe, OH 45601 Cincinnati VAMC VA Medical Center 3200 Vine St. Cincinnati, OH 45220 Cleveland VAMC VA Medical Center 10701 East Blvd. Cleveland, OH 44106 Columbus VAMC VA Ambulatory Care Center 420 N. James Rd. Columbus, OH 43219 Dayton VAMC VA Medical Center 4100 W. Third Street Dayton, OH 45428 Detroit VAMC VA Medical Center 4646 John R St. Detroit, MI 48201 Indianapolis VAMC VA Medical Center 1481 W 10th St. Indianapolis, IN 46202 NIHCS VAMC VA Medical Center 2121 Lake Ave. Fort Wayne, IN 46805 Saginaw VAMC VA Medical Center 1500 Weiss St. Saginaw, MI 48602 North Chicago Federal Health Care Center 3001 Green Bay Rd. North Chicago, IL 60064 Chicago, IL VAMC 820 S. Damien Ave. Chicago, IL 60612 Hines, IL VAMC 5000 S. 5th Ave. Hines, IL 60141 Danville, IL, Illiana VAMC 1900 E. Main St., Danville, IL 61832 4. Some characteristics include but are not limited to: Medical/Surgical Hospital Bed The hospital bed shall meet or exceed all technical specifications listed below: Must support minimum weight capacity of 500 lbs. Must have maximum bed frame weight of 500 pounds Must have a battery back-up with battery power indicator. Must have a power status indicator, indicating power source (AC Wall power), and battery only. Must have 4 casters with central brake. Must have dual castors for ease of transport. Must have corner bumpers to protect bed frame and facility walls/doorways Must have a flat mattress deck for standard mattress compatibility Must have a maximum mattress deck height of 13 in the low position (addresses fall risk). Must have a side rail height of 16 for maximum patient safety (from mattress deck to the top of the rail). Must have a minimum clearance height of 6 (below the bed) to allow access for under-bed tables and lift equipment Must not have horizontal or lateral movement of bed mattress deck. Must have audible bed exit alarms and foot of bed visual sidelight indicators. The sidelight indicators must be color coded for bed alarm settings or side rail configuration changes. The bed exit alarm must have minimum 3 sensitivity levels i.e. out of bed, perimeter of bed, and patient sitting. The bed exit alarm must have minimum of 3 volume status (low, medium, high). Must have capability of an electronic log of all bed exit related events to include a minimum of 5 days. Must have an automatic bed exit alarm reset function for fall prevention, if a staff member forgets to reset. Must have side rails with inner controls for the patient, and outer controls for staff. Both the side rails and footboard controls must have integrated lockout capability. Must have frame mounted back up controls to prevent loss of bed control in the event footboard removal. Must meet latest norm IEC 60601-2-52 and 60601-2-38. Must have patient remote and removable control with minimum of 4 functions (head up, head down, legs up, and legs down). Must have emergency CPR functions (automatic & manual) with no reset required. Must be able to integrate into existing nurse call system. Must have under bed lighting with minimum two light strength settings. Must have capability to weigh patients to +/- 1% standard deviation of error. Must have steering capability setting for transport. Must operate with standard 120 v. wall power outlets. Must have secured O2 E tank pivoting holder for safety and to allow fitting into elevators, with ability to secure in more than one bed frame corner. Minimum of (2) 120v. auxiliary electrical outlets on frame. Must have electronic positioning ability for both Trendelenburg and reverse Trendelenburg, without hitting headboard against wall (no bed location movement requirement) to prevent wall damage. Must have non-laser under bed obstruction sensor to prevent false detection. Must have availability of custom fitted trapeze specifically manufactured for this bed Bed width must not exceed 41 , to fit through patient room doorways. Bed length must not exceed 91 (92.5 inches including frame bumpers) to fit in all hospital elevators. Must have frame corner/end bumpers for prevention of wall damage. Must have one touch electronic cardiac chair position (efficiency, consistency, ease of use, staff, and patient satisfaction). Must have 30° back rest indicator on side rail. Must have minimum of 2 drainage bag holders that are easily accessible on outside perimeter of bed frame (one on each side). Must have integrated IV pump holder. Must have ability to secure electrical cord on outside headboard area. Must accept standard flat (not contoured) 35 x 84 hospital mattresses. Must have 4 side rails, 2 upper and 2 lower, with one hand release Must have seamless smooth plastic side rails and food/head boards (no metal, wood or laminate) with no openings for ease of cleaning, aesthetics and infection control. Must be fully electronic for multi-positional, multi-height capability, with articulating back and knee gatch. Side rails must have vertical up/down articulation (not swing outward), with color or light indicator for visual position locking indication/verification. Must have brake status indicator (locked/unlocked). Must have removable deck cover, footboard and headboard for cleaning/replacement. Life expectancy of beds must meet or exceed 10 years. Upper side rail must not extend past the articulation section between the head and middle bed sections when in the rail up position (allows for open area for patient to side enter/exit without a necessary secondary boosting up in bed)\ Bed frame must have integrated no tools required deck frame and deck plate extension lengthening capability beyond 84 inches to a minimum of 90 inches to accommodate the taller patient. (integrated decking/plate extension to minimize time requirement to shorten bed for fitting into the elevator during emergency transport) Bariatric Medical Surgical Beds All Bariatric Medical Surgical Beds must meet or exceed the following: Must support minimum weight capacity of 500 lbs. Must have maximum bed frame weight of 500 pounds Must have a battery back-up with battery power indicator. Must have a power status indicator, indicating power source (AC Wall power), and battery only. Must have 4 casters with central brake. Must have dual castors for ease of transport. Must have corner bumpers to protect bed frame and facility walls/doorways Must have a flat mattress deck for standard mattress compatibility Must have a maximum mattress deck height of 13 in the low position (addresses fall risk). Must have a side rail height of 16 for maximum patient safety (from mattress deck to the top of the rail). Must have a minimum clearance height of 6 (below the bed) to allow access for under-bed tables and lift equipment Must not have horizontal or lateral movement of bed mattress deck. Must have audible bed exit alarms and foot of bed visual sidelight indicators. The sidelight indicators must be color coded for bed alarm settings or side rail configuration changes. The bed exit alarm must have minimum 3 sensitivity levels i.e. out of bed, perimeter of bed, and patient sitting. The bed exit alarm must have minimum of 3 volume status (low, medium, high). Must have capability of an electronic log of all bed exit related events to include a minimum of 5 days. Must have an automatic bed exit alarm reset function for fall prevention, if a staff member forgets to reset. Must have side rails with inner controls for the patient, and outer controls for staff. Both the side rails and footboard controls must have integrated lockout capability. Must have frame mounted back up controls to prevent loss of bed control in the event footboard removal. Must meet latest norm IEC 60601-2-52 and 60601-2-38. Must have patient remote and removable control with minimum of 4 functions (head up, head down, legs up, and legs down). Must have emergency CPR functions (automatic & manual) with no reset required. Must be able to integrate into existing nurse call system. Must have under bed lighting with minimum two light strength settings. Must have capability to weigh patients to +/- 1% standard deviation of error. Must have steering capability setting for transport. Must operate with standard 120 v. wall power outlets. Must have secured O2 E tank pivoting holder for safety and to allow fitting into elevators, with ability to secure in more than one bed frame corner. Minimum of (2) 120v. auxiliary electrical outlets on frame. Must have electronic positioning ability for both Trendelenburg and reverse Trendelenburg, without hitting headboard against wall (no bed location movement requirement) to prevent wall damage. Must have non-laser under bed obstruction sensor to prevent false detection. Must have availability of custom fitted trapeze specifically manufactured for this bed Bed width must not exceed 41 , to fit through patient room doorways. Bed length must not exceed 91 (92.5 inches including frame bumpers) to fit in all hospital elevators. Must have frame corner/end bumpers for prevention of wall damage. Must have one touch electronic cardiac chair position (efficiency, consistency, ease of use, staff, and patient satisfaction). Must have 30° back rest indicator on side rail. Must have minimum of 2 drainage bag holders that are easily accessible on outside perimeter of bed frame (one on each side). Must have integrated IV pump holder. Must have ability to secure electrical cord on outside headboard area. Must accept standard flat (not contoured) 35 x 84 hospital mattresses. Must have 4 side rails, 2 upper and 2 lower, with one hand release Must have seamless smooth plastic side rails and food/head boards (no metal, wood or laminate) with no openings for ease of cleaning, aesthetics and infection control. Must be fully electronic for multi-positional, multi-height capability, with articulating back and knee gatch. Side rails must have vertical up/down articulation (not swing outward), with color or light indicator for visual position locking indication/verification. Must have brake status indicator (locked/unlocked). Must have removable deck cover, footboard and headboard for cleaning/replacement. Life expectancy of beds must meet or exceed 10 years. Upper side rail must not extend past the articulation section between the head and middle bed sections when in the rail up position (allows for open area for patient to side enter/exit without a necessary secondary boosting up in bed)\ Bed frame must have integrated no tools required deck frame and deck plate extension lengthening capability beyond 84 inches to a minimum of 90 inches to accommodate the Hospital Mattress All mattress options for the above beds must meet or exceed the following: Must have a therapeutic surface to assist in management of pressure, shear, and microclimate for the patient. Must have ability to redistribute pressure through buckling and absorbing patient weight and allow immersion and envelopment to maintain comfort in all positions on the mattress. Must have a breathable cover that wicks away moisture, equalizes pressure redistribution while balancing the microclimate of the patient s skin Must not conduct heat Must have a maximum mattress height of 6 for easy ingress and egress of patients. Must allow for a side rail height of 16 for maximum patient safety (from mattress deck to the top of the rail). Must have a nonskid bottom surface or straps to secure to bed frame. Must fit selected hospital bed frame Must have firm edges to prevent collapsing for sitting on side of bed and support weight during ingress and egress. Must have delamination protection. Must waterproof seams Must have a deep zipper flap Must be latex free Must have a 40-degree full body turn capability for assistance with early mobility and prevention of pulmonary complications Must have sensor technology for automatic adjustment of pressure for patient weight, height, position changes, and bed frame articulation changes Must meet US flammability standards: 16CFR1632, 16CFR1633, CAL TB129, Boston BFD IX-11. Must have bleach tolerant cover for cleaning Must have ability to add pump for Low Air Loss option Life expectancy of mattresses must meet or exceed 10 years with availability of full or prorated replacement prior to expiration of warranty. ESTIMATES ONLY: Medical Beds: 1,140 Bariatric Beds: 75 Mattresses:  1,215 5. The purpose of this notice is to determine interest and capability of potential qualified SDVOSB and VOSB concerns relative to the North American Industry Classification code (NAICS) 339113, Surgical Appliance and Supplies Manufacturing with a size standard of 750 employees and The Small Business Administration (SBA) has issued a non-manufacturing waiver for NAICS code 339113. To make an appropriate acquisition decision for this requirement, the Government will use the response to this RFI. The type of solicitation to be issued and the manner of advertisement will also depend on the response to this RFI. To be considered a SDVOSB/VOSB concern, offerors shall be registered and verified in www.vip.vetbiz.gov. 6. Responses to this RFI shall be sent via emailed to
[email protected] not later than 13:00 CST, March 12th, 2018. Please include VA240C-18-AP-0022 - HOSPITAL BEDS VISNS 10,12 in the subject line of all correspondence. Telephone inquiries will not be accepted. Questions received after the specified date and time will not be considered. Responses should include the following information: Name, and address; Business size; DUNS Number; Identification of any socioeconomic categories (i.e. SDVOSB, VOSB, etc.); Capabilities Item description of product; Please provide detailed description if your company can provide for the entire VISN(s) specified above; Please describe your supply chain process. Is your company a manufacturer or a distributor? If a distributor, who do you distribute from? Do you have an agreement/contract in place with the manufacturer? Please describe your ability to distribute to the medical centers located in the Central Region. If a distributor, how do you manage the invoicing and reconciliation process? Does your company hold a current FSS contract in hospital beds and/or Mattresses? If so, please state the contract number and item identification number under your FSS contract. Estimated Prices Any other pertinent information DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI.