STATEMENT OF WORK INTRODUCTION: The Department of Veterans Affairs, Veterans Health Administration (VHA), Corporal Michael J. Crescenz VA Medical Center, (CMCVAMC), CREATE Motion Center (Cartilage Regeneration Using Advanced Technologies To Enable Motion) located at 3900 Woodland Avenue, Philadelphia, PA 19104, has a Brand Name or Equal requirement for a QUALISYS Markerless Motion Capture System that will facilitate patient diagnosis, treatment, and health outcomes of those experiencing arthritis, joint injuries, and other joint related disorders. The CReATE Motion Center is a newly funded research center focusing on developing new clinical therapies to treat patients who have the aforementioned conditions. In particular, knee osteoarthritis is a prevalent condition in the veteran population, and it is estimated that 33% of the veterans across the country endure the condition which causes limited mobility, pain, and is the number 1 reason leading to knee replacement surgery. Cartilage damage and progressive osteoarthritis exist along a spectrum, and our new CReATE Motion Center is focused on addressing this spectrum of disease through development of novel technologies and clinical interventions. The overall goal is to preserve cartilage and joint motion in veterans with early-stage disease, and to repair/replace cartilage and restore motion in late-stage disease. The Markerless Motion Capture System will aid our research team in testing the impact of novel therapies on motion in our study participants with arthritis, and aid in prognosis development, specialized care delivery, and motion restoration. BACKGROUND: The Qualisys Markerless Motion Capture System is a newer technology that uses advanced video cameras, motion sensors, and 3D computer imaging to identify and capture human joints and limbs while monitoring movement. The cameras will be mounted 4 10 feet above the ground and be secured by wall mounts. The technology has advanced our ability to capture intricate motion details as the need for precise motion analysis will help healthcare providers offer tailored care for patients experiencing knee pain, mobility issues, and cartilage loss. Markerless Motion Capture is a newer alternative to measure the impact of joint disease on mobility and joint motion. Commonly used imaging modalities (i.e., x-rays, MRIs) measure joint damage, but do not tell the entire story. Specifically, these imaging modalities are limited in their ability to measure the impact of joint damage on the patient,as they rely on conventional methods of diagnosing joint and cartilage disorders which do not identify and address the specific problems that the patient is experiencing. Markerless Motion Capture will allow the research team to use a precision-medicine approach to tailor unique patient care delivery to outcomes patients care about (mobility), instead of using a one-size fits all model for patient diagnosis and treatment. Witnessing patients move in real-time while in the motion capture area will enhance our abilities to pinpoint the problem, evaluate pain and walking motion, measure clinically-relevant outcomes, and repair movement dysfunction. Importantly, using the technology will help providers and researchers track rehabilitation progress and evaluate the progression of knee disorders (and other disorders that hinder movement). While the patient is walking/moving in the capture area, multiple cameras will detect their movement and acceleration using 3D technology. The cameras will capture and transmit motion data to the computer for which scientific data and calculations will be produced and used for data analysis that will facilitate the understanding of physical health, how effective treatments are, and ultimately inform treatment plans. INFORMATION SECURITY INFORMATION: The Qualisys Markerless Motion Capture System (Mocap) operates using its own computer that will run independent of the VA network. The captured data is streamed to the Mocap computer which will be setup in the CMCVAMC s Physical Therapy gymnasium (Building 1 A239). The cameras connect directly to the Mocap computer so that data can be secured properly. The computer having access to the internet would be ideal, but it is not critical for the system to function. The data is then processed via software that turns the digital videos into a series of 3D positions corresponding to specific body parts (i.e. joints). The data is streamed to the Mocap computer where patient data will be analyzed. We plan to transfer the de-identified data captured from the Mocap system using VA Box or TRM approved flash drives as the primary plan. Since our research studies are occurring at the Medical Center, data will not leave the facility, and will be transferred to our Research R Drive as soon as data leaves the Mocap computer. There are no currently active research studies using this technology inhouse, but we plan to submit studies to the Institutional Review Board upon installation of the system. More specific information security information will be found in the IRB Application (Section 11) for any projects that will use the Mocap system. PRIVACY/HIPAA INFORMATION: The primary use of the system is going to be for VA patients with knee osteoarthritis enrolled in IRB-approved research studies. The capture view is governed by the location of the cameras and their lenses. Data will be collected from a series of digital video cameras. These processed data files will be linked to the participant identifier which will be de-identified (i.e., Subject 01). There will be no HIPAA identifiers used while conducting our studies. We will keep the file linking the subject code with the participant s PHI on the VA network, in particular, the Research R Drive where only those involved with the study will have access. More specific privacy information will be found in the IRB Application (Section 11) for any projects that will use the Mocap System. DELIVERY SCHEDULE: Delivery of required services and deliverables shall be coordinated between the Contractor and the COR. INSTALLATION/TRAINING Training and installation is requested, and this will take place at the Medical Center, with staff, on consecutive days. Installation and training is as quoted on Page 2 of the sales quotation WARRANTY Vendor provides a warranty to protect its customers from defects in product workmanship or production materials. The warranty covers all products manufactured by the vendor. The vendor warrants that the equipment purchased will be from defects in material and/or workmanship under normal operating conditions for a period of 24 months from the date of shipment. For warranty accessories the vendor is an approved reseler lof the devices as listed within this quotation. All device orignals manufacturer s warranty is passed through to the customer as offered by the device manufacture. Additional support, service and extended warranties can be purchased directly frm the device provider CUSTOMER SUPPORT The contract covers technical support by e-mail or telephone, downloads of QTM software upgrades, support on issues with all vendor hardware and upgrades on firmware. Vendor undertaking does not include any installation or implementation services in connection with supply of patches, upgrades/new release or any other services or cost, related to installation procedures or use of hardware or software. Additional documentation is available on contracts. INSTRUCTIONS The information identified above is intended to be descriptive of the Brand Name or Equal to a QUALISYS Markerless Motion Capture System, to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339113. Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) Describe how your small business takes ownership of the equipment in the manufacturing, assembly, or delivery process. (6) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. (8) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (9) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities regarding the brand name equipment. (11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Responses must be received via e-mail to
[email protected], no later than, 4 PM Eastern Standard Time (EST) on May 31, 2024. This notice will help the VA in determining available potential sources only. Reference 36C24424Q0705 in the subject of the email response. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, David Santiago. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the beta.Sam web site for all qualified interested parties at a later date and interested parties must respond to this Sources Sought Notice to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contract Specialist at
[email protected] DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.