STATEMENT OF NEED Haven Cox 8 Treatment Table Introduction: The Statement of Need will cover the delivery, installation, set up of 1 (one) Brand Name Only - Haven Cox 8 Treatment Table to be delivered on March 20, 2022. Background: The VA Pittsburgh Healthcare System (VAPHS) requires new exam tables in support of the activation of VA CBOC Monroeville to be able to serve our veteran population in Pain Management departments. Project Scope: VAPHS requires purchase of 1 (One) Haven Cox 8 table with thoracic drop and standard base with the following options: Thoracic strap, Ankle Strap, Standard Cushion Kit and 3/8-16 X 1 1/2 HEX CS GR 5 Zinc Standard Base 2/CRATE. Vendor will include deluxe delivery that includes uncrating, table assembled in Room 1-229 and removal of crate and packing materials. Specifications: Qty. Model # Description 1 16201700 Cox8 Table - With Thoracic Drop and Standard Base 1 16200456 Thoracic Strap Black 1 16200038 Ankle Straps Black 1 16200370 Standard Black Cushion Kit 1 16201108 Shipping Crate - Cox Table 2 16201101 ZINC STANDARD BASE 1 Shipping Deluxe delivery 1 Misc. Discount VA Discount -$3,500.00 List of all specifications and requirements for system... Standard Specification Long Y-axis spine traction manual or automated Long Y-axis cervical, thoracic, and lumbar spine traction Cervical distraction with simple, comfortable restraint strap to hold occiput smooth, free-floating unit (patent no. 6,638,299) Cervical cushions eye cut-outs for comfort Cervical piece balanced for patient s head weight Unassisted intermittent long Y-axis traction with adjustable time and depth allowing for extra unattended service Specially designed adjustable cervical cushions for breathing ease and nose comfort Easily controlled powered caudal vertical balance system Dual elevation controls: finger buttons & foot switch Attached electric tape switch for automated distraction control Digital control membrane switches to program the time and distance for unattended intermittent distraction service Comfort cushioned grips for handles Thoracic Drop manual actuation, adjustable tension control on right and left sides  (optional) Right and left side uniform locks Ranges of motion for cervical, thoracic, and lumbar distraction flexion, extension, lateral flexion, circumduction, rotation (cervical) Side-lying technique application ability Coordinated ankle cuff restraints with Velcro Table length easily adjusts to patient height Blue or Black cushions Safety Features: Safety stop on armrest for patient control Balanced footing of table structure Fuse protected electrical system Fully enclosed mechanicals with durable shroud Electrical tape off switch on underside of cervical and caudal distraction pieces to stop table motion Accommodations Specs: The adaptable Cox®8 Table elevates and lowers for easy placement which accommodates patients with special limitations or needs. The Cox8 Table design and cushion arrangement allow the application of many techniques in addition to Cox Technic. Exterior Specs: High impact resistant white base color with attractive chrome accents Easy-to-clean and sanitize vinyl upholstery Overall Specs: Table length: 6 (fully retracted) / 7 8 (fully extended) Cushion width: 22 Width of arm rests (widest part of table): 27 Weight 350 lbs. Height:  20 to 36 Cervical Motions: 20° flexion 15° extension 20° lateral flexion right or left 20° rotation each way off center Circumduction (combined lateral flexion and flexion) Table Height Elevation  24 minimum / 35 3/4 maximum Caudal Motions: 16° flexion 8° extension 5° lateral flexion right or left Circumduction (combined lateral flexion and flexion) 500-pound patient weight limit on up/down column mechanism 500-pound patient weight limit on range of motion mechanisms in fully retracted position. Delivery Location: Attn: Ralph Simms Activation Specialist VA CBOC Monroeville 421 Mall Circle Drive Monroeville, Pa 15146 General Requirements: The contractor shall adhere to the job site requirements listed below: All personnel to adhere to site safety requirements PPE at a minimum to include hard hats, safety glasses, high-visibility clothing, hard sole shoes. All personnel subject to a 30-minute site safety orientation conducted by General Contractor (GC). Vendor responsible for unloading, handling, unpacking; clean up to dumpster provided by GC. Vendor to schedule deliveries through VA who would in turn schedule with GC. At the time of these deliveries, most if not all products will have to go through the loading dock, so a schedule will be arranged for dock use. VA to obtain and maintain current certificates of insurance for each vendor. Vendor responsible for protecting product after installation . Contractor shall provide proof of insurance to COR before any work starts. Delivery Coordination: Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with the COR once a ship date is established. The POC, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure to coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number. Instructions: The information identified above is intended to be descriptive, of the Brand Name only - Haven Cox 8 Treatment Table with thoracic drop and standard base with the following options: Thoracic strap, Ankle Strap, Standard Cushion Kit and 3/8-16 X 1 1/2 HEX CS GR 5 Zinc Standard Base 2/CRATE, to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112. Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) Describe how your small business takes ownership of the equipment in the manufacturing, assembly, or delivery process. (6) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. (8) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (9) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (10) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (11) Please submit your capabilities in regard to the brand name equipment. (12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Responses must be received via e-mail to
[email protected], no later than, 4 PM Eastern Standard Time (EST) on October 3, 2022. This notice will help the VA in determining available potential sources only. Reference 36C24422Q1328 in the subject of the email response. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, David Santiago. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the beta.Sam website for all qualified interested parties at a later date and interested parties must respond to this Sources Sought Notice to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information (RFI). Information will only be accepted in writing by e-mail to Contract Specialist at
[email protected] DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.