STATEMENT OF NEED (SON) Altoona VA Medical Center Medication Dispensing Cabinets and Inpatient Pharmacy Inventory Management System 1.0 SCOPE OF WORK: The vendor shall provide all resources necessary to accomplish the deliverables described in this Statement of Need (SON), except as may otherwise be specified. The Pyxis BD - Medication Dispensing Cabinet, model MESR2B--0H--0N0U0M0B2V is needed to supplement the current ones utilized throughout the facility and to enable the medication-filled cassettes to be interchangeable. 2.0 BACKGROUND: Altoona VAMC has a new brand name only requirement, firm fixed price, delivery order, for brand name BD Pyxis Medstation 2 drawer (Part 323) is to be provided as well as the RRM Slimline 12FT locking device for refrigerator (Part 345-RRM-12), along with the maintenance of these products. The James E. Van Zandt VA Medical Center requires a Medication Dispensing Cabinet at the State College CBOC location to accommodate 10 specific patient care areas. Current systems cannot accommodate projected expansion required for forecasted emergent COVID-19 patient. GENERAL TASK REQUIREMENTS The contractor shall provide all labor, equipment, tools, materials, supervisor, and other items necessary to deliver and install the equipment. Contractor must have an existing installation at another VA medical center which includes: Server and equipment must have connection to existing VA network, utilizing VistA and PADE with provisions for connectivity to expected Cerner© applications. Existing installation must be functioning properly and to expectations for at least 90 days. 3.1 Installation: The following medication cabinet is to be installed at the following location: LOCATION QTY Type/ Size Cabinet Additional Components State College CBOC 1 each MESR2B--0H--0N0U0M0B2V MEDSTATION, ES,MAIN,2DR (Rx, P.Drws 2). RRM MED,RM,SLIMLINE,12FT. Monthly Maintenance of MESR2B--0H--0N0U0M0B2V MEDSTATION, ES,MAIN,2DR (Rx, P.Drws 2), Support Level: Preferred / Elite 4h. Monthly Maintenance of RRM MED,RM,SLIMLINE,12FT Support Level: Preferred / Elite 4h Flex-lock refrigerator External Locking bin Med label module Patient profiling Installation shall take place on or before 90 days of contract award date as per discussion with COR. An implementation plan provided by the contractor is required within 30 days from contract award date. The following components are required for the workflow system: Secure narcotic storage Barcode automation including bar code scanner Uninterruptible power supply Sealed keyboard Electronic documentation Compatibility and integration with CPRS, VistA, BCMA, and Alaris IV pumps Integrated inventory management system for inpatient pharmacy automated formulary integration recommended PAR levels manage medications, including IV compound ingredients bar code scanning bar code labeling system for medications inventory utilization user access management facilitation of tech-check-tech integration with medication dispensing cabinets Integrated PC screen on cabinet with touch screen Fingerprint biometric capability Multiple cell cabinet configuration Cabinet and drawer height flexibility Various sizes of drawers Various configurations of drawers within each cabinet Ease of changing drawers Alert to open appropriate drawer and compartment Internal, removable compartments within each drawer and various configurations Large drawers for supplies and large packaging (e.g. long acting injectibles, bottles etc.) internal and external flexibiliy of location of return bin anesthesia work carts storage for oral meds, liquids, topicals, eyedrops, large and small volume IVs ability to have individual profile and non-profile configurations full user security with various access levels track usage, missed doses, patient history and drawer inventory diversion software installation of medication cabinets 24/7 remote support is required On-site service within 4 hours On-demand system training capabilities 3.2 The following software interface shall be configured on the system: Network connectivity between medication cabinets, server, and VA Network Inventory management software, server and VA Network 3.3 Training: Training for pharmacy and nursing staff shall be provided by the contractor. Multiple training opportunities shall be scheduled within an 8-hour day with times specified by the COR. Test and Acceptance: Contractor in conjunction to pharmacy and nursing designee shall test all equipment after installation. The government shall accept equipment once installation and successful testing has been completed and approved. Warranty/Service Contract: All equipment and materials shall come with a standard one-year warranty. Warranty shall begin after installation of equipment and completion of tests. All hardware will be installed and operational in accordance with manufacturer s specifications and VA IT requirements. 4.0 CONTRACTOR RESPONSIBILITIES: The contractor shall be responsible for the following: Assign a Project Manager upon award of contract. The Project Manager shall develop a project schedule and implementation plan. Contractor shall provide qualified and VA credentialed personnel to perform the installation of the items as noted in this SOW. Contractor shall schedule and coordinate the installation in agreement with the customer. The Contractor shall complete the install and configure all elements of the new system within the following hours: 8:00 AM and 4:00 PM, Monday thru Friday (no government holidays). Contractor shall be responsible for all system/software testing after installation and prior to government acceptance. Contractor is responsible for onsite training for approximately 1 day. Training times shall be coordinated with COR. Contractor is responsible to ensure all equipment to be installed meets VA standards. Contractor is responsible for ensuring the proper disposal of all debris generated from installation activities. Contractor is responsible for securing all materials, equipment and tools while on government property or in government facility. Government is not liable for any lost or stolen items that are not properly secured. Contractors coming on station or working remotely will be required to take the VA Privacy and Information Security Awareness Program and the Privacy and HIPAA Training. Completed training certificates should be maintained by the COTR of this contract for audit purposes. Appropriate fingerprinting and background investigation is required. The vendor shall comply with the following VA Handbooks: VA Handbook 6500: Information Security Program VA Handbook 6550: Pre-Procurement Assessment for Medical Devices 5.0 GOVERNMENT RESPONSIBILITIES: The Government shall provide the following: The authorized COR, will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project: Provide site access and escorts to the customer's location to where the equipment is located. Provide adequate space for the work to be performed. Provide the contractor with contact information and the necessary authorization to coordinate connectivity issues with applicable U.S. Government POC's. 6.0 CONTRACT ADMINISTRATION: The VISN 4 Veterans Administration Contracting Office is responsible for the sole administration for this contract. 6.1 Contract Administrator: Contract administrator shall be designated at time of contract award. 6.2 The Contracting Officer Representative (COR) will be identified by separate letter. The COR is responsible, as applicable, for: receiving all deliverables, inspecting, and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing clarification to the contractor, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment. 6.3 The COR does not have the authority to alter the contractor's obligation under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes. 7.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) The services, although not directly supervised, shall be reviewed by the Department of Veterans Affairs staff to ensure contract compliance. The contractor's performance will be evaluated in accordance with FAR 42.15. Contract monitoring reports will be prepared by the Contracting Officer's Representative (COR) and maintained in the contract file. In accordance with FAR 42.1502 and 42.1503, agencies shall prepare an evaluation of contractor performance and submit it to the Contractor Performance Assessment Reporting System (CPARS). The VAMC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail from the Focal Point thru the following website address
[email protected] when the contractor is registered in CPARS. The contractor must be registered to access and review its evaluation and/or provide a response. Instructions: The information identified above is intended to be descriptive, of the BRAND NAME ONLY - BD Pyxis Medstation 2 drawer (Part 323), RRM Slimline 12FT locking device for refrigerator (Part 345-RRM-12), along with the maintenance of these products to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112. Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)? Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) Describe how your small business takes ownership of the equipment in the manufacturing, assembly, or delivery process. (6) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. (8) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (9) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities regarding the brand name equipment. (11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Responses must be received via email to
[email protected] no later than, 4 PM Eastern Standard Time (EST) on Friday July 14, 2023. This notice will help the VA in determining available potential sources only. Reference 36C24423Q1010 in the subject of the email response. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, David Santiago. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the beta.Sam web site for all qualified interested parties at a later date and interested parties must respond to this notification to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by email to Contracting Specialist at
[email protected] DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.