This Sources Sought/Market Survey Notice is being conducted by Network Contracting Office (NCO) 10, PO Box 492, Ann Arbor, MI 48106 to identify sources that can provide scrap metal recycling as outlined in the statement of work attached herein. If your business can provide the services as outlined within the SOW, please respond to this Sources Sought inquiry by Tuesday, July 25, 2023 at 4:30 P.M. EST. Emails only accepted that reference subject: RFI 36C25023Q0944 SOURCES SOUGHT Scrap Metal Recycling Saginaw VAMC Responses should include: (1) Business name, GSA contract number (if applicable) and address (2) Point of contact name, phone number, and E-mail address (3) DUNS number and NAICS code (4) Business size, i.e. SMALL or LARGE (5) Type of business, i.e. Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8A, HUB Zone, Women Owned Small Business (WOSB), etc. (6) Capability statement All businesses capable of providing the required services are encouraged to reply to this request for information as this may be used to determine potential set-asides for this request. E-mail responses to: John McCallum
[email protected] (Note: This is NOT A REQUEST FOR QUOTE or an announcement of a solicitation.) DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. STATEMENT OF WORK ALEDA E. LUTZ VAMC Saginaw Michigan SCRAP METAL RECYCLING SERVICES 1. DESCRIPTION of SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform scrap metal recycling at the Aleda E. Lutz VAMC, 1500 Weiss St., Saginaw, Michigan 48602. The contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations. Recycled metals shall be weighed and funds for scrap metal reimbursed to the Aleda E. Lutz VAMC. Services are anticipated for a base year period of performance, to include up to four, one-year options. 1.1. TYPES OF RECYCLED METALS. Steel, stainless steel, aluminum, brass, copper and cast iron. 1.2. COLLECTION REQUIREMENTS. 1.2.a. Large Bulk Container Collections. VA Warehouse personnel shall call the contractor as needed for delivery of various size scrap metal containers including 10 cubic yards, 20 cubic yards, 30 cubic yards and/or 40 cubic yards. The contractor shall deliver and drop the container in an area designated by VA Warehouse personnel during normal business hours, between 8:00 am and 3:00 pm, Monday through Friday, excluding federal holidays. Once called, the contractor will deliver the scrap metal container within 48 hours upon the telephone request (excluding weekends and holidays). Container requests may be issued for any combination of containers. Once the container is full or ready for pick up, VA Warehouse personnel shall notify contractor via email or telephone. The contractor shall pick up the container within one business day from the email / call and provide VA Warehouse personnel a receipt. 1.2.b. The contractor must position bulk containers for customer ease in depositing scrap metal. This may require repositioning of containers from time to time. The contractor shall position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. 1.3. Inclement Weather Schedule. The contractor shall collect recyclable material during periods of inclement weather. In cases of severe weather, the contracting officer may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the contracting officer authorizes additional time. 1.4. Holiday Pick-up. The contractor is not required to provide services on Federal Holidays. 1.5. Government-Approved Containers. Collection of recyclable materials in all areas shall be from contractor-provided, government-approved containers. 1.6. Weighing of Vehicles. All vehicles and scrap metal containers used in the collection of scrap metal must be weighed on state certified vehicle scales before arrival to the Aleda E. Lutz VAMC. Original tickets and manifests shall be submitted to VA Warehouse personnel by the first business day of the following month. Invoices shall reflect the recycled tonnage figures, date of disposal and size of container. 1.7. Sales Receipts. The government shall retain revenues generated by sale of recyclable scrap metal as indicated in Table A. below. The contractor must provide original weight in pounds receipts for scrap metal with the current fair market value indicated in recyclable materials to the government no later than the third working day of the month following the sale month. The sales receipts shall contain the weight, type of the metal recycled, price of sale, and the date. Mail all receipts to Chief, Fiscal Service, 655/04, 1500 Weiss St, Saginaw, MI 48602. 1.8. DISPOSAL. 1.8a. Disposal of Non-Marketable Materials. The term non-marketable materials for purposes in this contract shall only mean; recyclable materials rejected by the contractor for any contaminated reason. Recyclable materials deemed non-cost effective by the contractor shall not be considered as non-marketable material. Disposal of non-marketable materials from the contractor s processing of recyclable materials shall be the responsibility of the contractor and any tipping fees and/or hauling expenses associated with disposal of these contaminated wastes shall be the responsibility of the contractor and at no expense to the Government. 1.8b. Solid Waste Materials. Any solid waste material that is disposed of separately from the desired recyclable materials shall have an estimated weight and be included as other recyclable waste on the invoice. 1.9. Equipment Vehicles. All vehicles used in performance of this contract used on this station must meet state regulations for safety and licensing. All equipment and vehicles used in the performance of this contract shall be in good operable condition and meet the local, state, and federal safety requirements. 1.10. Equipment. No government furnished equipment shall be provided except the designated space to place the containers. 2.0. PERSONNEL. 2.1. The contract manager and alternate or alternates must be able to read, write, speak, and understand English. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. 2.2. The contractor shall ensure employees or subcontractors have current and valid driver s licenses for the appropriate vehicle. The contractor's vehicles shall be maintained with current and proper state inspection and registration. 2.3. Employees with criminal records must be immediately identified on an individual basis to the Contracting Officer Representative (COR). 2.4. Traffic Laws. The contractor and their employees shall comply with Aleda E. Lutz VAMC traffic regulations which comply with federal law. 2.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicles while on all federal installations. 2.6. Hazardous Materials (HM) Handling. The contractor must comply with all federal, state, and local policies concerning the use, storage, and reporting of Hazardous Materials (HM). The contractor shall be responsible for the safe handling of all potentially hazardous materials while on this federal installation. In the case of a release of a HM into the environment, the contractor must initiate clean-up and notify VA Warehouse personnel. HM will be defined as any substance listed as having characteristics of flammability, corrosivity, reactivity, toxicity, or contains any listed constituents, or otherwise harmful to personnel and/or the environment. 2.7. General Housekeeping Duties. The Contractor shall be required to perform general housekeeping duties in and around the recycling containers prior to departure around the container site(s) to prevent flat tires etc. 3.0. PRICE/COST SCHEDULE. Price Schedule. Scrap shall become property of the Offeror once placed in the Offeror's container and a portion of the commodity value shall serve as compensation for services. Contractor must in turn pay the Department of Veterans Affairs a percentage of United States Daily: Market Rate for the specific metal type. The estimated total market value of scrap based on historical levels is approximately $11,000 per year with approximately 90% being standard ferrous steel scrap. Table A. x% of Market Value references the percentage of the rebate to the VA for the scrap metal services. x being the undermined value the vendor is offering in contract bid. Example: 10%, 20%, ...90%, etc.. Offeror agrees to pay the following percentages: Metal Type Percent to be paid to VA by Offeror Standard Ferrous Steel x% of Market Value of total dollar ($) amount Stainless Steel x% of Market Value on day of delivery or preview Aluminum x% of Market Value on day of delivery or preview Copper x% of Market Value on day of delivery or preview Brass x% of Market Value on day of delivery or preview